RFQ: electrical installation and refurbishment for eastern cape provincial office (ecpo) in gqeberha

{"closingDate":"06 July 2026","closingTime":"10:00 AM","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ions have been attached in the document as Annexure B: Part 1 & Part 2\",\"is_compulsory\":false}"}

Compulsory clarification venue: legal aid south africa’s eastern gqeberha 1 uitenhage road date: 22 july 2026 time 10:00 AM to 12:00 pm

Returnable Documents: Fully Completed & Signed SBD 6.1, National Treasury Central Supplier Database copy (CSD), a) The bidder must submit a Curriculum Vitae (CV) of a, lead to disqualification of bids., QUALIFICATIONS AND SKILLS OF THE PROPOSED 30%

Request for submission of proposals for the TBC at 1 Uitenhage Road, Eastern Cape,

Provincial office in Gqeberha.

2. Overview

Legal Aid South Africa is an independent statutory body established by the Legal Aid Act, 1969

(Act ), replaced by the Legal Aid South Africa Act . Its aim is to render legal

aid to indigent persons as widely as possible within its financial means, including providing legal

representation and advice at state expense as contemplated in the Constitution. Legal Aid South

Africa is a high-performance organisation delivering its constitutional mandate to provide legal

assistance to the indigent and vulnerable.

Legal Aid SA hereby invites suitably qualified and reputable service providers to submit

proposals for the provision of construction services for the refurbishment and alterations to

accommodate the Eastern Cape Provincial Office (ECPO), Including Associated Improvement

Works at the Gqeberha Local Office.

.

Legal Aid SA Office Building Structure:

• The offices of Legal Aid SA are situated at: 1 Uitenhage Road Gqeberha Local Office.
• The building is occupied by an approximate total of 90 occupants at any one time
• The building consists of 2 floors (including the ground floor)

Summary of Scope of Work: Request for Proposal for The Provision of Construction

Services for The Refurbishment and Alterations to Accommodate The Eastern Cape

Provincial Office (ECPO), Including Associated Improvement Works At The Gqeberha

Local Office

Suitably qualified and competent contractor are invited to submit a cost-effective proposal for the

provision of construction services for the refurbishment and alterations to accommodate the

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Eastern Cape Provincial Office (ECPO), Including Associated Improvement Works at the

Gqeberha Local Office.

The objective of the project is to modernise and upgrade the facility to ensure it is fully

functional, compliant with all relevant regulations, energy-efficient, and aligned with Legal Aid

South Africa’s corporate standards.

All refurbishment works must be delivered within the approved budget while maintaining the

highest standards of quality, regulatory compliance, and operational functionality.

The refurbishment works include, but are not limited to, the following:

• General Alterations: Demolition, site preparation, temporary works, and making good.
• Masonry: Construction and modification of brick/block walls, including structural

supports.

• Carpentry & Joinery: Installation of doors, frames, cabinetry, trims, and other timber

elements.

• Ceilings, Partitions & Access Flooring: Installation of suspended ceilings, drywall

partitions, and raised flooring systems.

• Floor Coverings: Supply and install vinyl and carpet.
• Ironmongery: Fitting of all door and window hardware, including locks, handles, and

accessories.

• Plastering: Internal and external plaster finishes, including repairs and surface

preparation.

• Tiling: Wall and floor tiling in wet and service areas, including waterproofing and

grouting.

• Plumbing & Drainage: Installation and alteration of water supply, drainage systems,

and sanitary fittings.

• Paintwork: Full preparation and application of internal paint finishes.
• Aluminium Shopfronts, Louvres & Windows: Installation of aluminium-framed windows,

glazed shopfronts, louvre vents, and associated fittings.

• IT and data infrastructure: Installation or upgrading of structured cabling, server

rooms, and network points.

• Safety and security enhancements: Improvements to fire detection and suppression

systems, emergency exits, CCTV, access control, and alarm systems.

• External works: Façade improvements, waterproofing, signage, landscaping, and

parking area enhancements where applicable.

• Furniture and fittings: Provision of modern office furniture, storage solutions, and other

fittings in line with Legal Aid SA standards.

• Built-in Cupboards (BICs): Custom manufacturing and installation of BICs for offices

and utility spaces.

• Accessibility upgrades: Modifications to ensure universal access for people with

disabilities, including ramps, accessible toilets, and signage.

• Electrical Installations: Power distribution, lighting, plug points, cable routing, DB

boards, and compliance with SANS regulations.

• Electronic Installations: Data, voice, access control, CCTV, and other low-voltage

systems.

• Mechanical Installations: Installation or alteration of HVAC systems, ventilation, and

air circulation equipment.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

• Fire Services: Installation of hydrant, signage, hose reels, and fire extinguishers to

comply with fire codes.

Architectural Plans will only be made available to bidders who attend the compulsory site

briefing and inspection meeting.

Specifications have been attached in the document as Annexure B: Part 1 & Part 2

Norms and standards:

All material, equipment and furniture shall be of A class finish and the following standards in line

with Legal Aid SA’s corporate identity (i.e. look and feel) and these would be shared with the

successful bidder as part of the design briefing.

Project timelines

The appointed service provider will be required to start immediately after appointment. The project

is envisaged to be completed within three (3) months after award.

Competencies / experience required

The successful bidder must provide the following professional expertise and services (but not

limited to):

• Construction Teams: CIDB-registered contractor and skilled tradesmen
• Specialist Installers: Certified technicians
• Compliance: Familiarity with building regulations, health and safety legislation, and local

authority approvals.

4. Evaluation Criteria and References:

Bids shall be evaluated in terms of the 3-phase process:

Elimination Criteria Technical Evaluation Price and Preference Points

Criteria Evaluation (Phase 1)

(Phase 2) (Phase 3)

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Only bidders that Bidder(s) are required to Bidder(s) will be evaluated out of

comply with ALL the achieve a minimum 70 100 points i.e. 80 points for Price

criteria set on Phase points threshold on criteria and 20 points for Preference

1 below will proceed on 100 points overall. Only Points.

to bidder (s) who met and/or

Technical/Functional exceeded the minimum

Evaluation (Phase 2). threshold points on Phase

2 below will proceed to

Price and Preference

Points Evaluation (Phase

3)

Phase 1: Mandatory Admin Compliance:

During this phase, bid responses will be reviewed for purposes of assessing compliance with

the provision of mandatory requirements.

Mandatory Admin Compliance

All bid respondents must submit the following documents that comply with all pre-qualification

requirements. Bids that do not fully comply with the requirements will be disqualified and will

not be considered for further evaluation.

CIDB REGISTRATION Comply Not

Comply

The bidder must have a valid CIDB grading designation of 5GB

or higher. The bidder must maintain their applicable CIDB grading

and active status with CIDB for the duration of the construction

project.

To substantiate, the bidder must submit/attach proof of valid

CIDB Registration/application for grading.

Where the bidding entity is a Joint Venture, the consolidated Join

venture CIDB grading designation must be of 5GB or higher. The

Joint Venture Entity must maintain their applicable CIDB grading

and active status with CIDB for the duration of the construction

project.

NB: For applications, the status will be verified 21 working

days after the closing of the tender.

Substantiate / Comments

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Not

Comply

LETTER OF GOODSTANDING Comply

The bidder and all the proposed sub-contractors are required to have

a valid Compensation for Occupational Injuries and Diseases

Act, no (COIDA) Letter of Good standing for

Construction or Renovations or Refurbishments or Building

Maintenance the duration of the project. This should be provided for

the bidder.

To substantiate, the bidder is required to attach a copy of their valid

COIDA Letter of Good Standing.

Substantiate / Comments

Joint Venture Comply Not

Comply

In the case of Joint Ventures, bidder must submit a copy of the

signed Joint Venture Agreement.

Substantiate / Comments

Not

PUBLIC LIABILITY INSURANCE Comply Comply

The bidder is required to provide appropriate employers and public

liability insurance of R 5 000 000 to cover the risk of injury to the

contractor’s staff and/or any third parties including any sub-

contractors of the bidder who may be injured accidentally or cause

any damages to property within project duration.

In the case of Joint Ventures, the lead partner must submit at copy of

appropriate employers and public liability insurance of R 5 000 000.

Substantiate / Comments

Compulsory site briefing attendance

The bidder is required to submit proof of compulsory site briefing

and site inspection held on site on the specified date as set out on

of Annexure A.

A certificate of attendance of compulsory RFP Briefing and site

inspection will be required and must be attached in the RFP

response.

Substantiate / Comments

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Failure to comply with the requirements assessed in Phase 1 (Admin compliance), will

lead to disqualification of bids.

Phase 2: Technical/ Functionality Evaluation

Bid responses will be evaluated in accordance with the Functional criteria as follows: With

regard to the other Functional Requirements, the following criteria (set out in more detail in

section 5 of this RFP document) and the associated weightings will be applicable:

Element weight

Bidder’s experience 40%

Qualifications and skills of the proposed 30%

Project team

Bidder’s proposed methodology and 30%

Project plan

Total 100%

All bids that fail to achieve the minimum overall qualifying score of 70% on

functional/technical requirements, will not be considered for further for Price and

Historically Disadvantaged individual (HDI) evaluation.

Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will

be evaluated further in terms of the preference point system, as follows:

Criteria points

Price 80

HDI 20

TOTAL 100 points

Specific goals Points

Historically Disadvantaged individual (HDI)

1) Enterprises with ownership of 51% or more by person/s 10

who are black person/s.

2) Enterprises with ownership of 51% or more by person/s 5

who are women

3) Enterprises with ownership of 51% or more by person/s 3

who are youth

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

4) Enterprise with ownership of 51% or more by person/s 2

with disability

5) Enterprises with ownership of less than 51% by 0

person/s who are black or less than 51% by person/s

who are women or less than 51% by person/s who are

youth or less than 51% by person/s with disability

Total 20

Proof of specific goal claims (HDI ownership) is listed as returnable documents:

Fully Completed & Signed SBD 6.1

CIPC documents

BBBEE Certificate/ QSE/ EME Affidavit

National Treasury Central Supplier Database copy (CSD)

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

weights for each functional requirement component.

Functionality Evaluation Criteria

Item Description Points

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) The bidder must submit a Curriculum Vitae (CV) of a

Contracts Manager to be deployed to the project. The 30

manager must have a minimum of 10 years’ experience as a

Contracts Manager. With (National Diploma or Higher) in

Architecture, Quantity Surveying and Construction

Management, and provide copies thereof. =10 points

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Item Description Points

• Less than 10 years’ experience as a Contracts Manager in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

b) Site Agent

• 5 years and above experience as a Site Agent on site in

refurbishment projects, with a proven valid certified copy of a

Qualification in Construction (National Diploma / Degree

and/or Honours Degree) =10 points

• Less than 5 years’ experience as a Site Agent on site in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

c) Foreman

• 5 years’ and above experience as a Site Foreman on site in

refurbishment projects, with a proven valid certified copy of a

Trade Certificate 5 points

• Less than 5 years’ experience as Site Foreman on site in

refurbishment projects, without a proven valid certified copy

of a Trade Certificate = 0 points

d) OHS Officer

• 3 years and above experience as a Construction health and

safety officer in refurbishment projects, and Registered with

SACPCMP =5 points

• Less than 3 years’ experience as a Construction health and

safety officer in refurbishment projects = 0 points

• The structure (organogram/proposed organogram) and

composition of the proposed team and team leader, clearly

outlining the main disciplines/specialties of this project and the

key personnel responsible for each specialty, is required.

• Table (b), Annexure D of this RFP, must be completed.

• CVs of all key personnel; and the CVs must clearly highlight

qualifications, valid and in good standing professional body

registration, areas of experience/competence relevant to the

tasks and objectives of this project as outlined above.

• Copies of relevant qualifications and professional registrations

for Team Members,

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Item Description Points

• Note: CVs without the qualification of Team Members not

attached = 0 points

5.3. The bidder is required to demonstrate their thorough understanding of

the objectives and deliverables of this project, as well as associated

timelines.

To substantiate, the bidder is required to submit a detailed program

indicating the critical path activities, milestones, anticipated start and

completion dates for the construction project and staff workstation

movements within the Legal Aid SA building.

The bidder must also provide a detailed proposal of the methodology/

approach to be used to carry out the scope of work outlined above and

clearly demonstrating how the construction project's objectives will be

achieved. The proposal must outline the following:

a) Stakeholder engagement and communication strategy = 2.5

30 points

b) Detailed plan for managing staff movement with minimal

disruption 2.5 points

c) Quality Plan = 5 points

d) Risk Management Plan = 5 points

e) Construction Approach = 5 points

f) Implementation of safety, health, and environmental

protocols =5 points

g) Timelines of the project to be completed as follows: = 5

points

• Construction start and completion
• Staff movement phases

Total 100

Points

Where bidders have not provided the required information or have not fully addressed the

functionality evaluation criteria, they will not be allocated any points for the relevant item.

Bidders who score less than 70 points of the 100 points for functionality will be disqualified

and will not be evaluated further.

Note: bidders’ years of experience will be counted up to the closing date of the

tender. EG 2026 (TENDER CLOSING DATE counting backwards)

Note: Prior to the final appointment, all necessary due diligence processes will be

conducted to verify the bidder’s compliance, capacity, and capability to undertake

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

the scope of work. This includes, but is not limited to, the review of relevant

certifications, previous project performance, financial standing, referee site visits

and any other statutory or project-specific requirements.

6. Price Proposal:

6.1. NOTE: All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR).

6.2. Are the rates quoted firm for the full period of the contract?

Yes NO

6.3. All additional costs associated the bidder’s offer must be clearly specified and included

in the Total Bid Price.

6.4.

Is the proposed bid price linked to the exchange rate? Yes No

If yes, the bidder must indicate CLEARLY which portion of the bid price is linked to

the exchange rate:

6.5.

Payments will be linked to specified deliverables after such Comply Not

deliverables have been approved by Legal Aid SA. Payments will be Comply

made within 30 days from receipt of the invoice.

6.6

Legal Aid SA reserves the right to consider the guidelines on consultancy rates as set

out in the National Treasury Instruction No. /2025: Cost Containment

Measures The bidder must indicate if their proposed rates are in line with the provisions

of the referenced National Treasury Instruction: Cost Containment Measures. You can

verify the official documentation on the National Treasury Office of the Chief Procurement

Officer portal

Substantiate / Comments

Bidder’s proposed methodology and 30%

• Annexure B – Tender Specifications P1 & P2
• Annexure C – Bill of quantities
• Annexure D – Table(a) Schedule of Experience & Contactable References (List of

Completed Projects) & Table(b) – Schedule of Key Personnel

Bidder’s experience 40%

Qualifications and skills of the proposed 30%

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) The bidder must submit a Curriculum Vitae (CV) of a

Contracts Manager to be deployed to the project. The 30

manager must have a minimum of 10 years’ experience as a

Contracts Manager. With (National Diploma or Higher) in

• Less than 10 years’ experience as a Contracts Manager in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

b) Site Agent

• 5 years and above experience as a Site Agent on site in

refurbishment projects, with a proven valid certified copy of a

Qualification in Construction (National Diploma / Degree

and/or Honours Degree) =10 points

• Less than 5 years’ experience as a Site Agent on site in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

c) Foreman

• 5 years’ and above experience as a Site Foreman on site in

refurbishment projects, with a proven valid certified copy of a

Trade Certificate 5 points

• Less than 5 years’ experience as Site Foreman on site in

refurbishment projects, without a proven valid certified copy

of a Trade Certificate = 0 points

d) OHS Officer

• 3 years and above experience as a Construction health and

safety officer in refurbishment projects, and Registered with

SACPCMP =5 points

• Less than 3 years’ experience as a Construction health and

safety officer in refurbishment projects = 0 points

• The structure (organogram/proposed organogram) and

composition of the proposed team and team leader, clearly

outlining the main disciplines/specialties of this project and the

key personnel responsible for each specialty, is required.

• Table (b), Annexure D of this RFP, must be completed.

• CVs of all key personnel; and the CVs must clearly highlight

qualifications, valid and in good standing professional body

registration, areas of experience/competence relevant to the

tasks and objectives of this project as outlined above.

• Copies of relevant qualifications and professional registrations

for Team Members,

functionality evaluation criteria, they will not be allocated any points for the relevant item.

Bidders who score less than 70 points of the 100 points for functionality will be disqualified

and will not be evaluated further.

Note: bidders’ years of experience will be counted up to the closing date of the

tender. EG 2026 (TENDER CLOSING DATE counting backwards)

Note: Prior to the final appointment, all necessary due diligence processes will be

conducted to verify the bidder’s compliance, capacity, and capability to undertake

Annexure D: Response Format for Section 5

Bidder’s Experience and the proposed Team

Table (a) Details of the bidder's current and relevant experience in the provision of Refurbishment or renovations or

building maintenance of office buildings, which is of a similar nature to that of Legal Aid SA’s requirement as stated in this

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

references), this must be accompanied by a reference letter from the Companies listed in the table below. For ongoing

projects, kindly indicate as such.

(Reference listed here MUST be for the Refurbishment or renovations or building maintenance of office/commercial

buildings. These projects must have been undertaken by the bidder in the past or current as a main contractor – NO

Table (a)

Bidders experience- Section 5.2

Table (b) Details of the key personnel of the bidders’ proposed project team: Section 5.3

Tenderer shall provide details of key personnel (To support submitted CVs of key personnel)

• Verification of statutory and regulatory compliance
• Review of relevant certifications and registrations
• Assessment of previous project performance and experience
• Evaluation of financial standing and operational capacity
• Reference checks and/or referee site visits
• Confirmation of resources, personnel, and equipment required to execute the work

briefing and inspection meeting.

Specifications have been attached in the document as Annexure B: Part 1 & Part 2

and site inspection held on site on the specified date as set out on

of Annexure A.

inspection will be required and must be attached in the RFP

response.

approach to be used to carry out the scope of work outlined above and

clearly demonstrating how the construction project's objectives will be

achieved. The proposal must outline the following:

a) Stakeholder engagement and communication strategy = 2.5

30 points

b) Detailed plan for managing staff movement with minimal

disruption 2.5 points

c) Quality Plan = 5 points

d) Risk Management Plan = 5 points

e) Construction Approach = 5 points

f) Implementation of safety, health, and environmental

protocols =5 points

g) Timelines of the project to be completed as follows: = 5

points

• Construction start and completion
• Staff movement phases

Total 100

Annexure C: BoQ to be submitted as published with RFP

Note to bidders:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Only firm prices will be accepted. non-firm prices (including prices subject to rates of exchange

variations) will not be considered.

Bidders are hereby advised that any bid that is not priced strictly in accordance with the Bill of

Quantities (BoQ) provided will be deemed non-responsive and will be disqualified from further

evaluation.

Bidders must ensure that all items in the BoQ are priced and that no alterations, omissions, or

deviations are made unless explicitly instructed.

Failure to comply with this requirement will result in immediate disqualification.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Annexure D: Response Format for Section 5

Bidder’s Experience and the proposed Team

Tender No

Name of Bidder:

Authorized signatory:

[Note to the Bidder: The bidder must complete the information set out below in response to the requirements stated in Section 5 of

this bid document. If the bidder requires more space than is provided below it must prepare a document in substantially the same

format setting out all the information referred to below and return it with this Returnable Schedule 5.]

The bidder must provide the following information:

Table (a) Details of the bidder's current and relevant experience in the provision of Refurbishment or renovations or

building maintenance of office buildings, which is of a similar nature to that of Legal Aid SA’s requirement as stated in this

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

references), this must be accompanied by a reference letter from the Companies listed in the table below. For ongoing

projects, kindly indicate as such.

(Reference listed here MUST be for the Refurbishment or renovations or building maintenance of office/commercial

buildings. These projects must have been undertaken by the bidder in the past or current as a main contractor – NO

References from other contractors will be accepted.

It shall be noted that the first three (3) referees will be evaluated and contacted as part of the evaluation and due diligence

process.

NB: Bidder must write as clearly as possible (information must be READABLE) or type in the table below:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

Table (a)

Bidders experience- Section 5.2

Client Details Name of Scope of Work Contract Value Start Date Completion Date

Project Incl. Vat

Client:

Contact Person:

Email:

Tel No:

Client:

Contact Person:

Email:

Tel No:

Client:

Contact Person:

Email:

Tel No:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

Table (b) Details of the key personnel of the bidders’ proposed project team: Section 5.3

Tenderer shall provide details of key personnel (To support submitted CVs of key personnel)

Relevant Project Experience on Refurbishment Renovations or

Role / Duties in this Building Maintenance Projects

Name Position

Project Project description, Client, Project period Number of years

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

9. General conditions of bid

9.1 Enquiries

9.1.1 Supply Chain queries

Name: Mabje Nkadimeng

Telephone Number: +27 11 877 2000

Email address: [email protected]

9.2 Bid Validity Period

Responses to this RFP received from bidders will be valid for a period of 180 days counted

from the bid closing date.

9.3 Instructions on submission of Bids

9.3.1 All bids must be submitted in both soft copy (USB) and hard copy. If there are any

discrepancies between the two copies, the hard copy shall supersede.

9.3.2 The bid document must be placed in the bid box at the Main Reception area of the Legal

Aid SA House, 29 De Beer Street, Braamfontein, Johannesburg, 2017 by no later than

11:00 am on TBC 2025.

9.3.3 Bids must be submitted in the prescribed response format, herein reflected as Response

Format.

9.3.4 No bid response received by telegram, telex, email, facsimile or similar medium will be

considered.

9.3.5 Where a bid response is not in the bid box at the time of the bid closing, such a bid

document will be regarded as a late bid. It is Legal Aid SA’s policy not to consider late

bids for tender evaluation.

9.3.6 Should there be amended bids, these should be sent in an envelope marked

“Amendment to bid” and should be placed in the bid box before the closing time 11:00 am

on 06 August 2026.

Bid conditions

9.4.1 Bidders may be requested to attend a meeting where they will be given the opportunity

to present their proposal to the bid evaluation committee.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

9.4.2 Bids must be submitted in line with any attached annexures and detailed specifications.

Failure to bid accordingly shall invalidate the bid.

9.4.3 The successful bidder will be required to comply with the Occupational Health and Safety

Act and Regulations, and the Compensation for Occupational Injuries and

Diseases Act and applicable legislation. This will include the provision of a

Site Health and Safety File with all relevant documentation which will only be required

upon appointment. Adherence is to be maintained throughout the duration of the project.

9.4.4 The bidder is to also have contractors' all-risk insurance amounting to the value of the

contract. This will only be required upon appointment and will be a condition before

commencement of any work on-site.

9.4.5 In addition to the objective evaluation criteria outlined in this tender document, the Legal

Aid SA reserves the right to apply subjective assessment criteria during the evaluation

process where necessary. Such criteria may include considerations relating to the

bidder’s demonstrated capacity, technical capability, reliability, past performance, and

ability to deliver the required services within the specified timeframes and quality

standards.

9.4.6 Prior to the final appointment, all necessary due diligence processes will be conducted

to verify the bidder’s compliance, capacity and capability to undertake the scope of work.

This may include, but is not limited to:

• Verification of statutory and regulatory compliance
• Review of relevant certifications and registrations
• Assessment of previous project performance and experience
• Evaluation of financial standing and operational capacity
• Reference checks and/or referee site visits
• Confirmation of resources, personnel, and equipment required to execute the work

Legal Ad SA reserves the right to request additional information or clarification from

bidders where required and to consider the outcomes of the due diligence process when

making the final award decision.

9.4.7 Legal Aid SA reserves the right to award the bid to one or more service providers. Where

multiple service providers are appointed, work will be allocated based on the scope of

work, bidder ranking, technical capability, available capacity, specialist expertise,

project timelines, and value for money considerations. The allocation of work shall be

determined at the sole discretion of Legal Aid South Africa and shall be communicated

to successful bidders at award stage."

9.4.8 Legal Aid SA reserves the right to award the bid in whole or only partially.

9.4.9 The General Conditions of Contract as stipulated by the National Treasury and the

agreement is to be JBCC Principal Building Agreement by the Joint Building Contracts

Committee Inc. Edition 6.2 - May 2018) will be applicable.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

9.4.10 Bidders must ensure that forms SBD 1, SBD 3.1, SBD 4 and SBD 6.1 are fully

completed and signed –

9.4.11 Bidders must provide proof of their registration on the National Treasury’s Central

Supplier Database, if not yet registered use the following link to register:

https://secure.csd.gov.za

9.4.12 Legal Aid SA reserves the right, before the expiry of the original bid validity period, to

request bidders in writing to extend the validity period of their bids for a specified

additional period.

9.4.13 Legal Aid South Africa reserves the right to request bidders, in writing, to extend

the validity period of their bids where additional time is required to complete the

evaluation, adjudication and approval processes.

9.4.14 Should a bidder decline the request to extend the validity period, or fail to respond to the

request by the stipulated deadline, such bidder's offer shall be deemed to have lapsed

upon expiry of the original bid validity period and shall no longer be considered for further

evaluation, adjudication, award or appointment.

9.4.15 Legal Aid South Africa shall not be obliged to suspend, cancel or recommence the

procurement process due to a bidder's refusal or failure to extend its bid validity period.

Legal Aid South Africa may proceed with the evaluation, adjudication and award process

based on the bids that remain valid and responsive following the expiry of the original

validity period and may recommend and/or make an award to any bidder whose bid

remains valid and compliant.

9.4.16 By submitting a bid, bidders acknowledge and accept that Legal Aid South Africa may

continue the procurement process and make an award from among the remaining valid

bids where one or more bidders decline or fail to respond to a request for extension of

bid validity

9.4.17 The extension of bid validity shall not, in itself, confer any right upon a bidder to amend

its submitted bid price, technical proposal, or any other aspect of its original bid, unless

expressly permitted by the Legal Aid SA in writing in accordance with applicable

legislation and the Legal Aid SA's Supply Chain Management policies.

Legal aid south africa reserves the right not to make any appointment

And shall not entertain any claim for costs that may have been incurred

In the preparation and the submission of the proposals.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

6.1. NOTE: All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR).

6.2. Are the rates quoted firm for the full period of the contract?

Only firm prices will be accepted. non-firm prices (including prices subject to rates of exchange

variations) will not be considered.

Central Supplier Database copy (CSD)

Central Supplier Database, if not yet registered use the following link to register

Joint Venture Agreement

Fully Completed & Signed SBD 6.1

National Treasury Central Supplier Database copy (CSD)

a) The bidder must submit a Curriculum Vitae (CV) of a

• Construction Teams: CIDB-registered contractor and skilled tradesmen

All bid respondents must submit the following documents that comply with all pre-qualification

Failure to comply with this requirement will result in immediate disqualification.

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

lead to disqualification of bids.

Qualifications and skills of the proposed 30%

Points Allocation: 00 points

B-BBEE Details: e by person/s 3

who are youth

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

4) Enterprise with ownership of 51% or more by person/s 2

with disability

5) Enterprises with ownership of less than 51% by 0

person/s who are black or less than 51% by person/s

who are women or less than 51% by person/s who are

youth or less than 51% by person/s with disability

Total 20

Proof of specific goal claims (HDI ownership) is listed as returnable documents:

Fully Completed & Signed SBD 6.1

CIPC documents

BBBEE Certificate/ QSE/ EME Affidavit

National Treasury Central Supplier Database copy (CSD)

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

weights for each functional requirement component.

Functionality Evaluation Criteria

Item Description Points

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) Th

HDI Requirement: 51%

liability insurance of R 5 000 000 to cover the risk of injury to the

contractor’s staff and/or any third parties including any sub-

contractors of the bidder who may be injured accidentally or cause

any damages to property within project duration.

appropriate employers and public liability insurance of R 5 000 000.

upon appointment. Adherence is to be maintained throughout the duration of the project.

9.4.4 The bidder is to also have contractors' all-risk insurance amounting to the value of the

contract. This will only be required upon appointment and will be a condition before

commencement of any work on-site.

9.4.5 In addition to the objective evaluation criteria outlined in this tender document, the Legal

process where necessary. Such criteria may include considerations relating to the

bidder’s demonstrated capacity, technical capability, reliability, past performance, and

ability to deliver the required services within the specified timeframes and quality

standards.

9.4.6 Prior to the final appointment, all necessary due diligence processes will be conducted

to verify the bidder’s compliance, capacity and capability to undertake the scope of work.

TENDER VALIDITY 180 Days

Phase 1: Mandatory Admin Compliance: the provision of mandatory requirements. requirements. Bids that do not fully comply with the requirements will be disqualified and will not be considered for further evaluation.

4. Evaluation Criteria and References

Elimination Criteria Technical Evaluation Price and Preference Points

Criteria Evaluation (Phase 1)

comply with ALL the achieve a minimum 70 100 points i.e. 80 points for Price

criteria set on Phase points threshold on criteria and 20 points for Preference

1 below will proceed on 100 points overall. Only Points.

Evaluation (Phase 2). threshold points on Phase

Price and Preference

Points Evaluation (Phase

not be considered for further evaluation.

highest standards of quality, regulatory compliance, and operational functionality.

rooms, and network points.

• Electrical Installations: Power distribution, lighting, plug points, cable routing, DB

All bids that fail to achieve the minimum overall qualifying score of 70% on

Historically Disadvantaged individual (HDI) evaluation.

Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will

be evaluated further in terms of the preference point system, as follows

Criteria points

TOTAL 100 points

Specific goals Points

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

Functionality Evaluation Criteria

Item Description Points

Compulsory Briefing Session: 22 July 2026 at 10:00 AM, Venue: 1 Uitenhage Road, North End, Gqeberha. Closing Date: 06 August 2026 at 11:00 AM.

Bid Enquiries: Mr Mabje Nkadimeng, Email: [email protected], Phone: (011) 877-2000. Technical Enquiries: Ms Nomalanga Nxumalo, Email: [email protected], Phone: (011) 877-2000. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017.

Submit a sealed envelope marked with: Tender Number (GQEBERHA/18/2026), Closing Date (06 August 2026), Time (11h00 AM), and your Company Name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No tenders via telegram, telex, facsimile, or email will be considered. Proposals must remain valid for 180 days from the closing date.

Eligible bidders must: 1) Be registered on the National Treasury Central Supplier Database (CSD) as an active, tax-compliant supplier. 2) Possess a valid Tax Clearance Certificate. 3) Not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. 4) Have no conflicts of interest (as declared in SBD 4). 5) For foreign bidders: comply with SARS tax obligations if liable for taxation in RSA. 6) Demonstrate relevant experience and ability to deliver the service.

Scope: Provision of construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. Bidders must warrant they are highly skilled, professional, competent, and experienced in construction. Work will be evaluated against reliability, efficiency, and effectiveness. Defects due to poor workmanship must be rectified by the bidder at their own cost and time. Intellectual property rights for works created under this proposal will vest in Legal Aid SA unless otherwise agreed in writing.

Quality assurance requirements: any defects (patent or latent) attributable to poor workmanship must be rectified by the bidder at their own cost and time. All costs for defect correction must be explicitly and separately noted on billing documentation. Bidders must ensure work meets the specified standards and submit deviations from specifications where applicable.

Submit a detailed pricing schedule using SBD 3.1. Only firm prices in ZAR are accepted; non-firm prices or those subject to exchange rate fluctuations will be disqualified. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). If different delivery points affect pricing, submit a separate schedule for each. The offer must remain valid for 180 days from the closing date. Delivery costs must be included in the bid price.

Only firm prices in South African Rand (ZAR) will be accepted. Non-firm prices or those subject to exchange rate variations will not be considered. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit a detailed breakdown of costs using SBD 3.1 Pricing Schedule. Delivery costs must be included in the bid price. Payment will be made after approval of project plans and issuance of an official order. No reimbursement for bid preparation costs unless prior written approval is obtained.

Bidders must be registered on the National Treasury’s Central Supplier Database (CSD) and provide proof of active supplier status, tax compliance, and non-restricted status. Original and valid Tax Clearance Certificate (TCS) must be submitted with the bid; certified copies are not accepted. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates or CSD numbers. Bidders must comply with B-BBEE requirements (SBD 6.1 form) to qualify for preference points. No bids will be considered from persons in the service of the state or entities with directors/members in state service. Bidders must complete SBD 4 (Bidder’s Declaration) and disclose any conflicts of interest or relationships with Legal Aid SA employees.

Legal Aid SA embeds sustainable and environmentally responsive practices in its operations. Bidders should align with Objective 5 (sustainable practices) and Objective 8 (environmentally responsive supply chain management). The project should positively impact society, the economy, and the environment, in line with Legal Aid SA’s commitment to sustainability.

The successful bidder’s proposal, along with tender terms, conditions, and specifications, will form a binding contract. Legal Aid SA reserves the right not to award the tender. The contract will include General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC). Key terms: defects due to poor workmanship must be rectified at the bidder’s cost; intellectual property rights vest in Legal Aid SA; no reimbursement for unauthorized disbursements; payment is contingent on approval of project plans and official orders. Contract duration and delivery periods must be clearly stated as firm or non-firm. Subcontracting is allowed, but the bidder remains fully responsible for all obligations.

Evaluation uses the 80/20 preference point system: 80 points for price and 20 points for B-BBEE Level of Contribution. Price points are calculated as Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender. B-BBEE points are awarded based on ownership goals (e.g., 51%+ black ownership: 10 points, 51%+ women ownership: 5 points, 51%+ youth ownership: 3 points, 51%+ disability ownership: 2 points). Bidders must submit SBD 6.1 to claim preference points. Failure to provide proof or documentation for specific goals will result in zero points for those goals.

For decisions where local supply authority requirements differ from specifications, the Etilweni Projects Electrical Engineer should be approached.

Tenders must include full descriptions and photometric data of the luminaires and lamps offered, including descriptions and drawings of the equipment and full photometric data issued by the South African Bureau of Standards.

The electrical installation involves a three-phase, 4-wire or single-phase 2-wire 50 Hz system at 400/230 volts. Key specifications include:

• Distribution Boards: Architrave type for flush mounting (SABS 1180) or surface type.
• Luminaires: Incandescent (100W), Fluorescent (SABS 1119), and Discharge Sodium lamps (SABS 1278).
• Conduit: Screwed metal (SABS 162) and non-metallic (SABS 950).
• Circuit Breakers: Moulded case circuit breakers (SABS 156) and Earth leakage protection units (SABS 767) with 30mA sensitivity.
• Earthing: Installation must be earthed in accordance with SANS 10142-1.
• Power Points: Specific requirements for hot water cylinders, tubular heaters, fan heaters, stoves, and air-conditioning units, typically utilizing 100mm x 100mm conduit boxes and isolating switches.

All equipment and material must comply with relevant National or International standard specifications. Installations must adhere to SANS 10142-1 (Code of Practice for the Wiring of Premises). A Certificate of Compliance issued by an accredited person as required by the Occupational Health and Safety Act, 1993, must be provided upon completion. Flameproof equipment must comply with SABS 314 or BS 229 for hazardous areas.

The contractor is responsible for the supply of all material and labour necessary to complete the electrical installation. The guarantee period for the work is at least one year from the date of the completion certificate. Spare parts or materials carry a one-year guarantee from the date of commissioning. The contractor must rectify any defects attributable to faulty material or workmanship at their own cost during the guarantee period. Work is deemed satisfactorily completed upon the issuance of a Commissioning and Completion Certificate.