Legal Aid South Africa Tenders & RFQ's

- Provide a fully described property in thohoyandou, including full physical address, erf number, and detailed premises description. - Submit a complete pricing schedule for years 1 to 5, detailing office space (m2), parking bays, and other charges, with VAT and total monthly rent. - Specify an annual escalation rate (compounded) and basic monthly rental excluding VAT. - include total lease costs for 5, 7, and 9 years 11 months, noting legal aid SA reserves the right not to lease beyond 5 years. - Provide three contactable references with full contact details. - Confirm landlord duties including internal/external maintenance, garden, air conditioning, lift, municipal rates, insurance, light bulbs, and fire equipment. - Provide company/trust/individual registration or ID number and signatory details with capacity.

• Submit your bid by 11:00 AM on 12 august 2026. • Deposit the sealed bid in the tender box located in the foyer of legal aid house, 29 de beer street, braamfontein, johannesburg. • The sealed envelope must be marked with: tender number: 33/2026, closing date: 12 august 2026, time: 11h00 AM, and your company name. • Complete all annexures in full, adhering strictly to the given numbering format. Clearly mark all attachments. • Deviations from submission requirements may lead to disqualification. • The proposal must remain valid for 150 days. • All documents submitted become the property of legal aid SA. • tenders must be handwritten in black ink on the official forms (not re-typed). • NO tenders transmitted by telegram, telex, fax, or email will be considered.

• Submit a fully signed and completed bid document by the closing date and time. • Required returnable documents: - signed sbd 1: invitation to bid. - Signed sbd 3.1: Pricing schedule – firm prices (purchases). - Signed sbd 4: bidder's declaration. - Signed sbd 6.1: Preference points claim form (preferential procurement regulations 2022). - Original or certified valid b-bbee certificate or sworn affidavit. Joint ventures must submit a consolidated b-bbee certificate. - Municipal account statement and/or electricity account not older than two months from tender closing date. - Latest csd reports for all parties (agent, landlord/jv partners). • Disqualification risks: - failure to submit proof of property ownership (title deed or letter from tribal authority). - If acting as an agent, failure to submit a signed letter/relationship agreement from the building owner granting leasing authority. - Non-compliance with the above will result in the bid not being evaluated further. • The building must be offered on an operational lease for a minimum period of five, seven, or nine years eleven months. • NO deposit will be paid for the leased accommodation. • The building must be habitable for office use and the bidder must be open to negotiation for a tenant installation allowance. • A separate water and electricity meter managed by the local municipality or ESKOM is mandatory. • The landlord must maintain the exterior and common areas. • Legal aid SA reserves the right not to make any appointment and will not entertain claims for preparation costs. • Buildings with rising damp, visible structural defects, or wall cracks exceeding 5mm will not be considered.

• Submit your proposal by 11h00 on 12 august 2026. • Deliver to the tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • Seal your tender in an envelope clearly marked with tender number 32/2026, the closing date and time, and your company name. • Complete all annexures in full, using the given numbering format. • Clearly mark all attachments and ensure they are specific to the required information. • Failure to adhere to these requirements may lead to disqualification. • All tender forms must be handwritten in black ink; do not use typewriters or mechanical devices. • Do not submit via telegram, telex, facsimile, or email unless specifically allowed. • All documents submitted become the property of legal aid SA. • check page numbers to ensure none are missing or duplicated.

- Contract duration is three (3) years, covering supply, delivery, installation, support, and maintenance of an electronic library platform. - Bids must be submitted by the closing date of 06 august 2026. - Bidders must be legally registered entities capable of fulfilling the contract requirements. - Must demonstrate capability to supply, deliver, install, and maintain an electronic library platform. - The tender was approved by the bid specification committee on 04 june 2026; specific technical specifications are not detailed in the provided content but are likely included in the full tender document. - Contact for approval: ntsumbedzeni nemasisi, chief operations officer, national operations department.

- Submit a sealed envelope marked with: tender number NO. 27/2026, closing date 25 august 2026, time 11h00, and the name of the company. - Deposit the envelope in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001, before 11h00 on 25 august 2026. - Complete all annexures in full using the given numbering format. Clearly mark all attachments and references. - Indicate compliance or non-compliance per paragraph as per the numbering format. - Submit alternative proposals separately, each with a complete schedule and description. - All tender forms must be handwritten in black ink (NO typewriters or mechanical devices). - Check that all pages are present and not duplicated; NO liability for missing pages. - Do not qualify the tender with your own conditions; if you do, you may be required to renounce them or risk invalidation. - Tenders transmitted by telegram, telex, fax, email, or similar will not be considered unless specifically allowed. - The proposal must remain valid for 150 days. - All documents submitted become the property of legal aid SA. - failure to sign/mark the tender form or complete all forms, questionnaires, and specifications may invalidate the tender. - Ensure all required documents (e.g., Csd registration, tax clearance, b-bbee forms) are included. - Any deviations from specifications must be clearly indicated. - Note: companies failing to adhere to submission requirements risk disqualification from evaluation.

- Complete all annexures in full using the given numbering format. - Clearly mark all attachments and references to attachments, and ensure they are specific to the information required. - Any deviations may be ignored; failure to comply may lead to disqualification. - Seal the completed tender in an envelope marked with: tender number 40/2026, closing date 25 august 2026, time 11h00 AM, and the name of the company. - Deposit the sealed envelope in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, before the closing time. - The proposal must remain valid for 150 days from the closing date. - Provide proof of registration on the national treasury's central supplier database (csd) showing active supplier status, tax compliance, and not restricted. - All tender forms must be handwritten in black ink (not typed or mechanically filled). - Tenders must be submitted on official forms provided, not re-typed. - NO tenders transmitted by telegram, telex, facsimile, email, or similar means will be considered. - Bidders must check page numbers and ensure NO pages are missing or duplicated. - Bidders must clearly state whether prices and delivery periods remain firm for the contract duration. - All documents submitted become the property of legal aid SA.

The proposal must be submitted in a sealed envelope marked with the tender number, closing date, and name of the company. The envelope must be deposited in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. The proposal must remain valid for a period of 150 days. All annexures must be completed in full, using the given numbering format. Any deviations may be ignored. Failure to adhere to these requirements may result in disqualification from the evaluation process.

- Complete and submit annexure b (request for proposal completion of documents) as the returnable document. - Provide full landlord details: company/cc/trust name or individual full names, registration or ID number, and capacity of signatory. - Include property details: physical address, full description of leased premises, erf number, commencement and expiry dates. - Provide three contactable references with initials, surname, tel/cell, email, and company name. - Provide domicilium citandi et executandi (physical, postal, telephone, fax, email, cell, alternative contact) for the landlord. - Name the person who signs the contract on behalf of the service provider and their capacity. - Ensure all sections of the form are completed; incomplete submissions may be disqualified.

• Submit by 11h00 on 25 august 2026. • Deposit in the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • Seal envelope marked with tender NO. 37/2026, closing date/time, and your company name. • Complete all annexures fully using the prescribed numbering format. • Deviations may be ignored; failure to adhere risks disqualification. • All tender forms must be handwritten in black ink. • Tenders must be submitted in the format and numbering sequence of the tender document. • Do not qualify your tender with your own conditions. • NO tenders transmitted by telegram, telex, fax, or email will be considered. • Failure to sign/accept conditions or complete forms may invalidate the tender. • NO reimbursement for proposal/presentation expenses unless prior written approval is obtained.

• Submit your tender by 11:00 AM on 25 august 2026. Late submissions will not be considered. • Deliver the sealed tender to the locked tender box in the foyer of legal aid house, 29 de beer street, braamfontein, johannesburg. The envelope must be clearly marked with tender number 41/2026, closing date/time, and your company name. • Complete all annexures in full, adhering strictly to the given numbering format. Deviations may lead to disqualification. • All tender forms must be handwritten in black ink—no mechanical devices (e.g., Typewriters) are allowed. • Your proposal must remain valid for 150 days from the closing date. • Ensure you include proof of registration on the central supplier database (csd), showing you are an active, tax-compliant, and non-restricted supplier. • Do not qualify your bid with your own conditions; such tenders may be rejected as invalid. • Electronic submissions (email, fax, etc.) Are not accepted unless specifically provided for.

- Complete and submit annexure b (schedule 1) with all required details filled in. - Provide three contactable references: initials, surname, telephone/cell number, email address, and company name (if applicable). - Submit a separate, detailed breakdown letter for any 'other charges' (beyond office and parking). - Include full landlord and tenant details, property description, erf number, commencement and expiry dates. - Provide landlord's banking details for rental payments, VAT registration number, and annual escalation rate. - Provide a detailed pricing schedule for each year of the lease (years 1 to 5) as per the form. - Provide domicilia (contact addresses) for both landlord and tenant. - Detail the service provider's duties and responsibilities as listed in the document. - Detail legal aid sa's duties and responsibilities as listed in the document. - Provide full names and capacity of the person signing the contract on behalf of the service provider. - Ensure all sections are completed accurately to avoid disqualification.

Submission channel: sealed envelope marked with tender number 43/2026, closing date 10 september 2026, closing time 11h00, and company name, deposited in the locked tender box in the foyer of legal aid house, 29 de beer street, braamfontein, johannesburg. Format: complete all annexures in full using the given numbering format; clearly mark all attachments; deviations may be ignored and non-compliance risks disqualification. Bids must be submitted on official forms, not re-typed. NO electronic submissions (telegram, telex, fax, email) unless specified. Validity: proposal must remain valid for 180 days from closing date. Returnable forms (all must be completed, signed and submitted): - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 2 (tax clearance requirements): original valid tax clearance certificate or SARS pin/csd number. - Sbd 3.1 (Pricing schedule – firm prices): firm prices only, valid 180 days. - Sbd 4 (bidder's declaration): discloses any state employment or relationships with the procuring institution; false declaration disqualifies. - Sbd 6.1 (Preference points claim): claims b-bbee specific goal points. - Proof of authority to sign (e.g. Company resolution). Disqualification risks: late submission, unsigned or omitted returnable forms, incomplete annexures, qualified bids with own conditions, failure to renounce own conditions when called upon, failure to respond to clarification requests within 24 hours. NO bidder will be refunded any cost or disbursements incurred in respect of the project, save where prior written approval of legal aid SA has been obtained. Authorised disbursements will be refunded at reasonable actual cost. Travel expenditure will be refunded in accordance with legal aid SA travel policy, with rates for private vehicles per aa rates. All claims must be substantiated with receipts and logs. Expenses incurred by the bidder for the proposal and presentations are the bidder's responsibility.

• Submit your tender in a sealed envelope clearly marked with: - tender number: NO. 30/2026 - closing date: 12 august 2026, time: 11h00 - your company name. • Deposit the envelope in the locked tender box located in the foyer/reception area at: legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • All annexures must be completed in full using the given numbering format. • Attachments must be clearly marked and specific to the required information. Deviations may be ignored and could lead to disqualification. • If offering alternative options, each must be submitted as a separate, complete proposal. • Tender forms must be handwritten in black ink (NO mechanical devices). • Do not qualify your tender with your own conditions; failure to renounce these if requested may invalidate your bid. • Electronic submissions (email, fax, etc.) Are not accepted unless specifically provided for. • Ensure all pages are present and not duplicated.

• Submit by 11h00 on 12 august 2026 to the locked tender box at legal aid house, 29 de beer street, braamfontein, johannesburg, 2001. • Seal the tender in an envelope marked with: tender NO. 34/2026, closing date: 12 august 2026, time: 11h00, and your company name. • Proposal must remain valid for 150 days. • Complete all annexures in full using the prescribed numbering format; clearly mark all attachments. • Do not qualify your tender with your own conditions; if requested, you must renounce them or your bid may be invalidated. • Tender forms must be handwritten in black ink (NO typewriters or mechanical devices). • Electronic submissions (email, fax, etc.) Are not accepted unless specifically provided for. • Failure to sign the tender form or complete all required forms may invalidate your tender. • Check that all pages are present and not duplicated; NO liability for missing pages.

• Submit all required documents by the closing date and time (12 august 2026, 11:00). • Complete and sign the following sbd forms: sbd 1 (invitation to bid), sbd 3.1 (Pricing schedule – firm prices), sbd 4 (bidder's declaration), sbd 6.1 (Preference points claim form). • Attach an original or certified valid b-bbee certificate or sworn affidavit; joint ventures must submit a consolidated b-bbee certificate. • Provide proof of central supplier database (csd) registration: attach the csd report or provide the csd registration number. Also attach the latest csd reports for all parties (agent, landlord/jv partners). • Submit a municipal account statement and/or electricity account not older than two (2) months from the tender closing date. • Submit proof of property ownership: a copy of the title deed or a letter from the tribal authority for the building. • If acting as an agent/entity of the landlord, provide a signed letter or relationship agreement with the building owner, detailing responsibilities and confirming authority to lease, on company letterhead signed by delegated authority of all parties. • Failure to comply with any of the above will result in the bid not being evaluated for phases 3, 4 and 5 (disqualification).

Returnable documents — all must be completed, signed and submitted with the proposal: - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 3.1 (Pricing schedule): firm pricing for the services. - Sbd 4 (declaration of interest): discloses any director or shareholder employed by the state or connected to the institution. - Sbd 6.1 (Preference points claim): claims preference points under the 80/20 system. - Proof of csd registration showing active, tax-compliant and not restricted status. - Valid b-bbee status level verification certificate or sworn affidavit (for eme/qse) where preference points are claimed. - OHSA (occupational health and safety) form. Submission format: - one original hard copy including the RFP document, technical proposal and pricing/costing. - One USB containing the same content, sealed in a padded envelope attached to the hard copy. - The USB envelope must be marked with the RFP number, description, closing date, and bidder's name and contact details. - Electronic copy must match the hard copy exactly. Submission address: - tender box at the reception, legal aid house, 29 de beer street, braamfontein, johannesburg, 2017. Disqualification risks: - submissions received after the closing deadline are marked late and not accepted. - Any required returnable form omitted or unsigned. - Proposals must remain valid for at least 150 days from issue date and include VAT where applicable. - Full costs must be disclosed; NO variances will be entertained.

• Provision of office accommodation for a period of up to five years • registration with the CIDB • valid BBBEE certificate