Crn. Joubert and Oosthuise street - Ermelo - Ermelo - 2350
Organization Type
GOVERNMENT
Published
18 Jun 2026
OCDS Reference
ocds-9t57fa-159355
Summary
Gert sibande district municipality (gsdm) seeks to establish a panel of qualified security service providers to deliver executive protection services for its political office bearers over a 36-month period. The services must comply with government gazette NO. 51407 and saps recommendations, including a baseline of two bodyguards per shift per principal.
Key Requirements
- Submit bids in a sealed envelope by 15 july 2026 at 12:00 to the tender box at gert sibande district municipality, ermelo. Late or electronic submissions are not accepted. - Mandatory registration on the central supplier database (csd) and valid tax compliance status (tcs) pin or csd number. - Provide valid psira company registration and saps firearms accreditation for business purposes. - Deploy a minimum of two psira grade c (or higher) bodyguards per shift per principal, with 24-hour coverage via a two-shift system. - Personnel must have specialized training (close protection, first aid level 3, firearm competency, defensive driving) and clear criminal/credit records. - Functionality evaluation is mandatory: minimum 50/80 points required to proceed, with criteria including psira registration, firearms accreditation, and company experience. - Bids are evaluated under the 80/20 point system (80 for price, 20 for gsdm-specific goals), with the highest-scoring bidder awarded the contract.
Tender Description
Panel for the provision of executive security services for gsdm for a period of 36 months
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
All tenders will be subjected to functionality evaluation. The 80/20 point system shall apply whereby a contract will be allocated to a tenderer in accordance with the preferential procurement policy framework act, act NO 5 of 2000; section 2(1)(d)(i),preferential procurement regulation 2022; and as in line with gert sibande district municipality SCM policy. 80 points will be allocated in respect of price and 20 points of gsdm specific goals. All bidders must be registered on the central supplier database (csd)
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentGSDM 70-2025 Panel for the provision of executive security services (002).pdfReview complete
Description
Important Dates
18 Jun
2026
PUBLICATION
Tender Published
Tender was published
15 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
GSDM 70-2025 Panel for the provision of executive security services (002).pdf
The Gert Sibande District Municipality (GSDM) invites tenders for the establishment of a panel to provide executive security services for a period of 36 months. The services include VIP protection for office bearers and officials, with a baseline requirement of two bodyguards per shift operating on a two-shift system, as per Government Gazette No. 51407. The contract will be awarded based on an 80/20 evaluation system, with 80 points for price and 20 points for GSDM-specific goals. The tender closes on 15 July 2026 at 12:00 UTC.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Purpose: Establish a panel of service providers to deliver executive security services (VIP protection) to GSDM’s office bearers and officials for 36 months.
Contract type: Panel for the Provision of Executive Security Services (GSDM 70/2025).
Background: Driven by legislative amendments (Government Gazette No. 51407, Clause 15(g)), which mandates two bodyguards per shift for designated office bearers, with deviations based on SAPS recommendations.
Important Dates
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Compulsory clarification briefing: 01 July 2026 at 10:00 via virtual platform (Microsoft Teams: https://teams.microsoft.com/meet/345677330399319?p=G0AZZANmUh2uW3Bmuc).
Closing date and time for bids: 15 July 2026 at 12:00.
Bids remain valid for 90 days after closing date.
Contact Information
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Submission address: Tender box at Main Reception, Gert Sibande District Municipality, Corner of Joubert and Oosthuise Streets, Ermelo, 2351.
Submission Guidelines
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Submit bids in a sealed envelope clearly marked: "THE MUNICIPAL MANAGER, GERT SIBANDE DISTRICT MUNICIPALITY, GSDM 70/2025, PANEL FOR THE PROVISION OF EXECUTIVE SECURITY SERVICES FOR GSDM FOR A PERIOD OF 36 MONTHS".
Deposit the envelope in the tender box at Gert Sibande District Municipality, Main Reception, Corner of Joubert and Oosthuise Streets, Ermelo, 2351, on or before 15 July 2026 at 12:00.
Bids will be opened in public.
Telegraphic, telephonic, telex, facsimile, or e-mail submissions are not permitted (except for amendments or withdrawals of already submitted bids).
Late bids will not be considered.
Bidders may not alter their bid sum after bids have been opened.
Only one conforming bid per bidder is allowed.
Complete all required forms (e.g., MBD 1, Form A, Form B, Form C) and include a company profile.
Bid must be signed by an authorised agent.
Do not tamper with or re-bind bid documents.
Use official forms provided; do not re-type.
Initial all pages of the proposal document and sign the Bidder Particulars page.
Ensure the cost proposal (Annexure B) reflects trade name, legal name, VAT number, postal/physical addresses, banking details, and technical descriptions.
Bids are valid for 90 days after the closing date.
Failure to comply with submission rules may disqualify the bid.
Evaluation Criteria
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
General
Bidders must be registered on the Central Supplier Database (CSD)
Bidders must be tax-compliant (valid TCS PIN from SARS)
No bids accepted from persons in the service of the state (as defined in MSCM Regulations)
Bidders must not have been declared unfit to do business with the public sector
Bidders must have the necessary skills, experience, and capacity to perform the required work
Incident reports within 24 hours of any security breach or unusual occurrence.
Quarterly review reports with service delivery statistics and threat analysis.
SAPS liaison: cooperate with SAPS and incorporate their recommendations.
Personnel requirements:
PSIRA registration (minimum Grade C for bodyguards) with close protection qualifications.
Training: Close Protection, First Aid (Level 3), Firearm Competency, Defensive Driving.
Background checks: clear criminal and credit records; employment verification mandatory.
Code of conduct:
Sign Non-Disclosure Agreement (NDA) for confidentiality.
Professional appearance and conduct; no actions that discredit GSDM or principals.
Equipment:
Deployment vehicles: roadworthy, discreet (armoured/unarmoured as required).
Communication: reliable, secure devices for team coordination.
Essential gear: tactical gear, handcuffs, first aid kits, fire extinguishers.
Performance KPIs:
Zero security breaches or harm to principals.
100% punctuality for shift commencement.
100% compliance with deployment ratios (Gazette 51407 or SAPS deviations).
100% timely and accurate report submission.
Financial Requirements
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Pricing: Submit total bid price (excl. and incl. VAT) on official forms.
Bid validity: Prices must remain firm for 90 days after closing date and not be linked to exchange rates.
Payment terms: Payment within 30 days after receipt of invoices.
No unbalanced rates allowed in cost proposals.
Financial capacity: Council may request financial status verification via a public accountant; bidders must assist.
Compliance Requirements
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf (TENDER)
Central Supplier Database (CSD): Mandatory registration for all bidders.
Tax Compliance: Submit valid Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete pre-award questionnaire if not RSA residents.
TCS certificates or PINs can be obtained via SARS e-Filing (www.sars.gov.za).
Consortia/joint ventures: Each party must submit separate TCS/PIN/CSD number.
B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.
Municipal clearance: Provide proof of no arrears for municipal services accounts.
No bids accepted from persons in the service of the state (e.g., municipal council members, provincial/legislature members, state employees).
PSIRA: Company and personnel must hold valid PSIRA registration/certificates.
SAPS Firearms Accreditation: Valid certificate required for business purposes.
Firearm licences: Submit copies of valid SAPS firearm licences for company or nominated employees.
Section
Source: GSDM 70-2025 Panel for the provision of executive security services (002).pdf
Evaluation follows the 80/20 point system under the Preferential Procurement Policy Framework Act and 2022 Regulations.
80 points for price, 20 points for GSDM-specific goals.
Functionality evaluation is mandatory with a minimum threshold of 50 points to proceed.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Crn. Joubert and Oosthuise street - Ermelo - Ermelo - 2350
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Last checked
18 Jun 2026
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Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.