What are the submission requirements for this tender (Ref: H004L2707RFQ00090)?

• Submit your bid via e-submission through the E-Tender Portal (click e tender). • Bids must be delivered by the stipulated closing time: 23 July 2026 at 11:00 AM. Late bids will not be considered. • All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed. • Bids must be complete in all respects. • Each bid must be lodged in a separate sealed envelope, with the bidder's name and address, bid number (H004L2707RFQ00090), and closing date indicated on the envelope. • No bids sent by post/courier will be considered if received after the closing date and time; proof of posting is not accepted. • No bids submitted by telefax or telegraphic means will be considered. • Bids must not be included in packages containing samples; such bids may be rejected. • Any alterations made by the bidder must be initialed; failure may lead to disqualification. • Use of correcting fluid is prohibited. • Required returnable documents include: VAT registration number, supplier compliance details, tax compliance status (TCS PIN or CSD number), and B-BBEE verification certificate or sworn affidavit. • Failure to provide or comply with any submission particulars may render the bid invalid.

How will bids be evaluated?

1) Registered on Central Supplier Database (CSD) with tax compliance. 2) CIDB grading of Grade 1 – GB or higher. 3) Not listed on tender defaulters or restricted suppliers register. 4) No undisclosed conflicts of interest (per SBD4). 5) Foreign suppliers must answer questionnaire; if no RSA presence/tax liability, TCS PIN not required but CSD number needed. 6) B-BBEE status level verification required for preference points. 7) Employees must be South African citizens unless vetted with work permits.

What are the technical specifications?

• Project Title: Customs House roof repairs and waterproofing, reconfiguration of one office into a kitchen, and installation of blinds. • Location: 2 Margret Mncadi Avenue, Durban Harbour Port of Entry - Customs House Building, KwaZulu-Natal. • Scope of Work/Deliverables: - Building roof repairs and waterproofing (120m²). - Reconfiguration of one office (12m²) at First Floor into a fully operational kitchen. - Installation of office blinds (grey colour): 56 units of standard vertical blinds (0.90m x 1.10m) and 16 units of large vertical blinds (1.50m x 2.60m). - Supply and installation of air-conditioners: 1 unit of 60000BTU Midwall Inverter for open plan area, and 7 units of 12000BTU Midwall split for supervisors' offices. - Servicing and maintenance of fire extinguishers (39 units), fire hose reels (23 units), and hydrants (11 units). • Compliance and Standards: All work must comply with relevant environmental and safety regulations, OHS Act, and the Construction Industry Development Board Act, 2000. • Additional Requirements: Proof of expertise and experience in GB (general building maintenance), CIDB Grade 1 or above, and a 12-month warranty on completed work. • Project Timeline: The service must be supplied and delivered within a reasonable agreed contract period, not exceeding two months from contract award, unless otherwise agreed. • Confidentiality: All information shared during bidding and project implementation remains the property of BMA and must be kept confidential.

What financial requirements apply to bidders?

• Pricing must be submitted on SBD 3.1 Pricing Schedule – Firm Prices. • Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. • The total cost must cover all costs associated with the service, inclusive of VAT. • Payment terms: The service provider will be remunerated in South African Rands on a fixed price (inclusive of VAT). • Payment will be made within 30 days of receipt of an approved invoice according to an agreed payment schedule. • Payment is against key deliverables, provided professional-level quality standards are met. • Disbursements must not exceed 10% of the total amount paid and will only be paid against original receipts for pre-agreed expenses. • All delivery costs must be included in the bid price for delivery at the prescribed destination.

What compliance and legal requirements must bidders meet?

• Tax Compliance: Bidders must ensure compliance with tax obligations and submit their Tax Compliance Status (TCS) PIN issued by SARS, or a CSD number if registered on the Central Supplier Database but no TCS PIN is available. • For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. • B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. • CIDB: Proof of CIDB Grade 1 – GB or above is mandatory. • Foreign Suppliers: If a foreign-based supplier, a questionnaire must be completed to determine tax registration requirements. • No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. • General Compliance: Bidders must be registered on the Central Supplier Database (CSD) and provide a VAT registration number.

What are the important dates and deadlines for this tender?

• Closing date and time: 23 July 2026 at 11:00 AM. • Compulsory briefing session: 16 July 2026 at 11:00 AM. • Venue for briefing: 2 Margret Mncadi Avenue, Durban Harbour Port of Entry - Customs House Building, Durban. • The offer must be valid for 90 days from the closing date of the bid. • Lead time for delivery: 30 days.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: Contact Jimmy Sibiya via email at suppliers.enquiries@bma.gov.za (Note: no quotes should be sent to this email except for enquiries). • For technical enquiries: Contact Jimmy Sibiya via email at Jimmy.Sibiya@bma.gov.za. • Submission is through the E-Tender Portal (e-submission).

Border Management Authority Building Maintenance Tender in KwaZulu-Natal

DocumentQUOTE PACK -RFQ00090.pdfReview complete

Description

Source: QUOTE PACK -RFQ00090.pdf

The Border Management Authority (BMA) seeks proposals for roof repairs, waterproofing, office reconfiguration into a kitchen, and installation of blinds at the Customs House Building in Durban Harbour.
The project aims to restore and maintain the building to ensure a conducive working environment compliant with OHS regulations and environmental by-laws.
The scope includes specific deliverables as per the bill of quantities, with compliance to industry standards and a focus on quality and safety.

Important Dates

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Closing date and time: 23 July 2026 at 11:00 AM.
Compulsory briefing session: 16 July 2026 at 11:00 AM.
Venue for briefing: 2 Margret Mncadi Avenue, Durban Harbour Port of Entry - Customs House Building, Durban.
The offer must be valid for 90 days from the closing date of the bid.
Lead time for delivery: 30 days.

Contact Information

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

For bidding procedure enquiries: Contact Jimmy Sibiya via email at [email protected] (Note: no quotes should be sent to this email except for enquiries).
For technical enquiries: Contact Jimmy Sibiya via email at [email protected].
Submission is through the E-Tender Portal (e-submission).

Submission Guidelines

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Submit your bid via e-submission through the E-Tender Portal (click e tender).
Bids must be delivered by the stipulated closing time: 23 July 2026 at 11:00 AM. Late bids will not be considered.
All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed.
Bids must be complete in all respects.
Each bid must be lodged in a separate sealed envelope, with the bidder's name and address, bid number (H004L2707RFQ00090), and closing date indicated on the envelope.
No bids sent by post/courier will be considered if received after the closing date and time; proof of posting is not accepted.
No bids submitted by telefax or telegraphic means will be considered.
Bids must not be included in packages containing samples; such bids may be rejected.
Any alterations made by the bidder must be initialed; failure may lead to disqualification.
Use of correcting fluid is prohibited.
Required returnable documents include: VAT registration number, supplier compliance details, tax compliance status (TCS PIN or CSD number), and B-BBEE verification certificate or sworn affidavit.
Failure to provide or comply with any submission particulars may render the bid invalid.

Evaluation Criteria

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Registered on Central Supplier Database (CSD) with tax compliance. 2) CIDB grading of Grade 1 – GB or higher. 3) Not listed on tender defaulters or restricted suppliers register. 4) No undisclosed conflicts of interest (per SBD4). 5) Foreign suppliers must answer questionnaire; if no RSA presence/tax liability, TCS PIN not required but CSD number needed. 6) B-BBEE status level verification required for preference points. 7) Employees must be South African citizens unless vetted with work permits.

Technical Specifications

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Project Title: Customs House roof repairs and waterproofing, reconfiguration of one office into a kitchen, and installation of blinds.
Location: 2 Margret Mncadi Avenue, Durban Harbour Port of Entry - Customs House Building, KwaZulu-Natal.
Scope of Work/Deliverables:

Building roof repairs and waterproofing (120m²).
Reconfiguration of one office (12m²) at First Floor into a fully operational kitchen.
Installation of office blinds (grey colour): 56 units of standard vertical blinds (0.90m x 1.10m) and 16 units of large vertical blinds (1.50m x 2.60m).
Supply and installation of air-conditioners: 1 unit of 60000BTU Midwall Inverter for open plan area, and 7 units of 12000BTU Midwall split for supervisors' offices.
Servicing and maintenance of fire extinguishers (39 units), fire hose reels (23 units), and hydrants (11 units).

Compliance and Standards: All work must comply with relevant environmental and safety regulations, OHS Act, and the Construction Industry Development Board Act, 2000.
Additional Requirements: Proof of expertise and experience in GB (general building maintenance), CIDB Grade 1 or above, and a 12-month warranty on completed work.
Project Timeline: The service must be supplied and delivered within a reasonable agreed contract period, not exceeding two months from contract award, unless otherwise agreed.
Confidentiality: All information shared during bidding and project implementation remains the property of BMA and must be kept confidential.

Quality Management

Source: QUOTE PACK -RFQ00090.pdf

Goods supplied must conform to standards mentioned in bidding documents and specifications.
Supplier must maintain confidentiality of contract documents and permit purchaser inspections and audits.
Pre-bidding testing is for the bidder's account.
Inspections, tests, and analyses may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
Non-compliant supplies may be rejected and replaced at supplier's cost.

Pricing Schedule

Source: QUOTE PACK -RFQ00090.pdf

Pricing must be submitted on SBD 3.1, with firm prices only.
The schedule includes items for roof repairs, kitchen reconfiguration, blinds, air-conditioners, and fire safety servicing.
Bidders must confirm that prices cover all goods and works specified, with any mistakes at their own risk.

Financial Requirements

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Pricing must be submitted on SBD 3.1 Pricing Schedule – Firm Prices.
Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
The total cost must cover all costs associated with the service, inclusive of VAT.
Payment terms: The service provider will be remunerated in South African Rands on a fixed price (inclusive of VAT).
Payment will be made within 30 days of receipt of an approved invoice according to an agreed payment schedule.
Payment is against key deliverables, provided professional-level quality standards are met.
Disbursements must not exceed 10% of the total amount paid and will only be paid against original receipts for pre-agreed expenses.
All delivery costs must be included in the bid price for delivery at the prescribed destination.

Compliance Requirements

Source: QUOTE PACK -RFQ00090.pdf (TENDER)

Tax Compliance: Bidders must ensure compliance with tax obligations and submit their Tax Compliance Status (TCS) PIN issued by SARS, or a CSD number if registered on the Central Supplier Database but no TCS PIN is available.
For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
B-BBEE: A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
CIDB: Proof of CIDB Grade 1 – GB or above is mandatory.
Foreign Suppliers: If a foreign-based supplier, a questionnaire must be completed to determine tax registration requirements.
No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
General Compliance: Bidders must be registered on the Central Supplier Database (CSD) and provide a VAT registration number.

Health & Safety

Source: QUOTE PACK -RFQ00090.pdf

Work must promote conducive working conditions compliant with the OHS Act, Basic Conditions of Employment Act, and the Constitution.
All work must comply with relevant safety regulations and environmental by-laws.
Use of high-quality materials and adherence to industry standards are required.

Environmental

Source: QUOTE PACK -RFQ00090.pdf

The project aims to address lack of maintenance and sustainability to comply with applicable OHS Regulations and environmental by-laws.
All work must comply with relevant environmental regulations.

Contractual Terms

Source: QUOTE PACK -RFQ00090.pdf

Warranty: Goods supplied must be new, unused, and free from defects; warranty valid for 12 months after delivery or 18 months after shipment, whichever is earlier.
Payment: Invoices must be accompanied by delivery notes; payments made within 30 days after submission.
Prices: Prices must not vary from quoted bid prices unless authorized.
Contract Amendments: No variations except by written amendment signed by both parties.
Subcontracts: Supplier must notify purchaser of all subcontracts.
Delays and Penalties: Supplier liable for penalties for delays, calculated using prime interest rate; purchaser may terminate contract for default.
Termination: Purchaser may terminate for insolvency, corrupt practices, or failure to deliver.
Dispute Resolution: Parties must attempt amicable resolution; mediation or court proceedings may follow.
Liability: Supplier's liability limited to contract price, except for criminal negligence or willful misconduct.
Governing Law: Contract interpreted under South African law, written in English.
Insurance: Goods must be fully insured; professional indemnity insurance of R160 million required upon appointment.
Performance Security: Successful bidder must furnish performance security within 30 days of award.

Section

Source: QUOTE PACK -RFQ00090.pdf

The evaluation includes administrative compliance checks and preference points scoring under the Preferential Procurement Regulations 2022.
Specific goals for preference points focus on Black ownership, Women ownership, and Youth ownership, with points allocated based on percentage ownership.
Bidders must complete and submit SBD 6.1 to claim preference points, supported by relevant documentation.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Construction Industry Development Board Act (CIDB Act)

Act 38 of 2000

high

Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.

Relevant because this tender appears to involve construction, building work, infrastructure, or site-based delivery.

National Environmental Management Act (NEMA)

Act 107 of 1998

high

Customs house building maintenance: roof repairs, kitchen conversion, and blinds installation

Customs house building maintenance: roof repairs, kitchen conversion, and blinds installation

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Consulting Engineering Tenders for Government Projects: A Comprehensive Guide for South African Engineering Firms

Limpopo Education Department School Building Maintenance Tenders

Construction & Civil Engineering Industry Profile

Critical Requirements

Regulatory Bodies

CIDB Registration

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Construction Industry Development Board Act (CIDB Act)

National Environmental Management Act (NEMA)

Border Management Authority

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