Supply, delivery, commissioning and 36-Month maintenance of esophageal high-resolution manometer for limpopo health

• Closing date and time: 21 July 2026 at 11:00.
• Bid validity period: 180 days (may be extended if necessary).
• No briefing session or site visit details are provided in the document.

• For bidding procedure enquiries: Contact Mr Sekome T / Ms Motene N.M. Telephone: (083) 265 8365 084 438 3884 / 083 676 4752 (063) 692 9368 / (015) 293 6350. Email: [email protected], [email protected].
• For technical enquiries: Contact Dr. Hadzhi R. / Ms. Matjila MT. Email: [email protected], [email protected].
• Submission address: Department of Health, 18 College Street, Polokwane, Limpopo Province.

• Submit your bid to the bid box at Department of Health, 18 College Street, Polokwane, Limpopo Province. The bid box is open 24/7.
• Closing date: 21 July 2026 at 11:00. Late bids will not be accepted.
• Bids must be submitted on the official forms provided (not retyped) or as prescribed in the bid document.
• Required returnable documents include fully completed and signed SBD 1 (Invitation to Bid), SBD 3.2 (Non-firm price), and SBD 4 (Bidders disclosure).
• For consortia/joint ventures/partnerships: submit a signed agreement indicating the lead member, proof of CSD registration for every member, and a resolution authorizing a person to sign.
• Attach proof of authority to sign the documents on behalf of the bidder.
• Complete and sign the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) declarations.
• Submit the original colour brochure (in English) of the unit to be supplied.
• Failure to provide any required particulars or comply with submission guidelines may render the bid invalid.

Eligible bidders: (1) Must not have directors/trustees/shareholders employed by the state; (2) Must not have relationships with persons employed by procuring institution; (3) Must be tax compliant in South Africa or provide CSD registration; (4) Must not be listed on Register for Tender Defaulters or List of Restricted Bidders; (5) Must submit independently without collusion with competitors; (6) Foreign suppliers must complete questionnaire regarding RSA tax liability. SMMEs, enterprises in Limpopo, women-owned, youth-owned, and disability-owned businesses are encouraged to apply with supporting documentation for preference points.

Scope: Supply, delivery, commissioning, and maintenance of an esophageal high-resolution manometry system for the Limpopo Department of Health for a period of 36 months.

Key requirements:

• The successful bidder must supply, deliver, commission, and maintain the system.
• Supply and delivery will be via outright purchase.
• The bidder must maintain the unit during the warranty period at no cost to the department.
• After warranty, a comprehensive maintenance arrangement must be entered into to sustain operational efficiency.
• The bidder must guarantee availability of parts and accessories for the duration of the maintenance period.
• The department reserves the right to inspect the bidder's product on-site for quality, performance, and workmanship before a final decision.
• The successful bidder will be responsible for software updates at no additional cost during the maintenance period.
• Delivery must be within 12 weeks of receiving the purchase order.

• The supplier must not disclose contract documents or information without purchaser's prior written consent, except to employees for performance.
• Purchaser may inspect supplier's records and have them audited.
• Goods must conform to standards in bidding documents and specifications.
• Supplier indemnifies purchaser against patent/trademark infringement claims.

• Use SBD 3.2 Pricing Schedule for Non-Firm Prices.
• Price adjustments allowed at periods specified in bidding documents.
• Prices must include all applicable taxes.
• Provide breakdown of price factors (e.g., labour, transport) totalling 100% for escalation formula.
• If subject to rate of exchange variations, furnish details of financial institution, currencies, and amounts remitted abroad. Adjustments based on average monthly exchange rates from commercial bank (proof required).

• Pricing must be submitted on SBD 3.2 (Pricing Schedule – Non-Firm Prices). Prices are subject to adjustment at specified periods.
• Prices must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF contributions, skills development levies).
• Successful bidders not registered for VAT at bidding must register within 30 days after award.
• The bid price is valid for 365 days from the closing date.
• Price adjustments for non-firm prices will be calculated using a specified escalation formula (85% adjustable, 15% firm). Bidders must furnish a breakdown of price factors (e.g., labour, transport) totalling 100%.
• If the price is subject to rate of exchange variations, bidders must furnish particulars of their financial institution, currencies used, and amounts remitted abroad. Adjustments will use average monthly exchange rates from the commercial bank (proof required).
• The department may conduct market research to check for underquoting or overcharging, leading to price negotiation or justification.

• Tax Compliance: Bidders must submit their SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available but registered on the Central Supplier Database (CSD), a CSD number must be provided. For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number.
• Central Supplier Database (CSD): Bidders must attach a FULL CSD Registration Report (not a summary). For joint ventures, all parties must submit individual proof of CSD registration.
• B-BBEE/Preferential Procurement: The 80/20 preference point system applies (80 points for price, 20 for specific goals). Specific goals points are allocated for: Enterprise Located in Limpopo Province (5), SMMEs (5), Woman (4), Disability Persons (2), Youth (4). Proof required: for disability – medical practitioner's letter or affidavit; for women/youth – latest full CSD report; for Limpopo enterprise – proof of residence; for SMMEs – valid sworn affidavit.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders must declare all companies under the director/shareholder/member/trustee as per CSD report, irrespective of use in bidding.

• General Conditions of Contract (GCC) apply and form part of the contract. Special Conditions of Contract (SCC) supplement GCC; in conflict, SCC prevails.
• Performance Security: Successful bidder must furnish performance security within 30 days of award notification, as specified in SCC. Forms: bank guarantee, irrevocable letter of credit, or certified cheque. Discharged and returned 30 days after completion of obligations.
• Warranty: Goods must be new, unused, latest models. Warranty: 12 months after delivery/acceptance at final destination OR 18 months after shipment, whichever is earlier (unless SCC specifies otherwise). Supplier must repair/replace defective parts promptly at no cost.
• Payment: Method specified in SCC. Supplier submits invoice with delivery note. Payment within 30 days of invoice, in Rand unless SCC states otherwise.
• Prices: Cannot vary from bid price except for authorized adjustments in SCC or bid validity extension.
• Delays and Penalties: Supplier must notify purchaser of delays. Penalties calculated on delayed goods/unperformed services using current prime interest rate per day of delay. Purchaser may terminate for default.
• Termination: Purchaser may terminate for failure to deliver, perform obligations, or corrupt/fraudulent practices. May impose restriction penalty prohibiting business with public sector for up to 10 years.
• Force Majeure: Supplier not liable for delays due to force majeure events; must notify purchaser.
• Dispute Settlement: Parties attempt amicable resolution, then mediation, then South African court.
• Governing Law: South African law, English language.

• Phase 1 (Mandatory): Submit valid SAHPRA license/registration as manufacturer/distributor/wholesaler AND either a SAHPRA import license for the device model under bidder's name OR authorization letter from license holder.
• Phase 2 (Administrative): Submit fully completed and signed SBD 1, SBD 3.2, SBD 4. Provide proof of signing authority. For consortia/joint ventures: signed agreement indicating lead member, CSD registration proof for all members, resolution authorizing signatory. Complete and sign GCC and SCC declarations. Submit original colour brochure (English) of unit.
• Phase 3 (Technical): Provide 24-month all-inclusive warranty (labour, travel, accommodation, parts). Attend to equipment within 24 hours. Have established service facility with trained technicians. Cost of patient care due to downtime >24 hours billed to bidder. Enter 60-month maintenance contract post-warranty. Train clinicians, supply curriculum and manuals. Delivery within 12 weeks of purchase order. Department may inspect product on-site.