What are the submission requirements for this tender (Ref: HSRC /16/2025/26)?

• Submit bid documents by courier to HSRC Building, 134 Pretorius Street, Pretoria 0002, or place in the tender box at the same address before the closing date and time. • Ensure documents are deposited in the correct HSRC tender box; bids placed in the Department of Social Development box will not be considered. • This is a two-stage bidding process: submit an original file (Envelope 1) with a technical proposal and a USB duplicate, plus a separate envelope (Envelope 2) containing pricing schedule, SBD 6.1, and preference points documentation. • Each envelope and USB must be clearly marked and sealed separately. • All dates and times are South African standard time. • The bid must remain valid for 180 days after the closing date. • Late submissions will not be accepted.

What are the technical specifications?

• Premises: Minimum 3000m² Gross Lettable Area (GLA) with a 10% leeway under and 20% leeway over, maximum 3 floors, preferably consecutive. • Office Grade: Must be A, B, C, or P as per SAPOA or Rode Report definition. • Location: In KwaZulu-Natal along the N3/M13 corridor between Sweetwaters and Hillcrest, within 15 km of these roads. Preferred nodes include Upper Highway (Hillcrest), Camperdown–Cato Ridge, Assagay, Shongweni, or surrounding areas. • Building Requirements: Existing complete structure; must have fire detection/prevention infrastructure, 24-hour manned security with armed response, fibre connectivity, backup power or prepared slab for 80kVA generator, air-conditioning for 100 staff, separate electrical and water meters per floor, goods/passenger lifts, and accessibility for persons with disabilities. • Parking: 60 secure staff parking bays (no tandem bays), including 2 for impaired mobility, plus 12 visitor bays (can be shared). Overnight parking for 28 fleet and 22 rental vehicles required, with 20 bays minimum 4m length and 3m height; can be offsite within 150m radius. • Tenant Installation: Landlord must deliver completed premises ready for occupation; refurbishment costs amortised and shown in pricing schedule. • Space Planning: Provide a draft space plan outlining office layout to accommodate approximately 100 staff across departments, with detailed area requirements totalling around 1975m² including circulation. • Maintenance: Landlord responsible for lifts, windows, roofs, HVAC, ablution hygiene, electrical supply up to distribution board, fire protection, plumbing, common areas, grounds, stormwater, parking, window washing, and CCTV.

What financial requirements apply to bidders?

• Submit a completed Pricing Schedule (SBD 3.1) with firm prices only; non-firm prices will not be considered. • All prices must be VAT inclusive and quoted in South African Rand (ZAR). • Price evaluation will use either an 80/20 or 90/10 preference point system, with points calculated based on the lowest acceptable tender. • The pricing schedule must include monthly rent calculations for: Net Rent Rate/m², Rates & Taxes/m², CID Levy/m², Operation Costs/m² (including generator maintenance, security, common area cleaning, body corporate, and other items). • No deposit is required for rental or parking. • Annual escalation percentage is to be proposed by the bidder and negotiated. • Refurbishment costs must be amortised and shown in the pricing schedule.

What compliance and legal requirements must bidders meet?

• Mandatory Requirements: Failure to comply with any will disqualify the bid. Includes: - Proof of ownership (title deed or landlord contract). - Zoning extract. - Engineering letter confirming load-bearing capacity per SAN10400 for parking. - Occupancy certificate and electrical certificate of compliance upon completion. - Evidence of risk insurance covering the entire building. - Completed draft lease agreement (not just a template). - Space plan and schedule of finishes (submitted later if successful). - Mandatory disclosure form (Annexure A). - Fibre connectivity by occupation date. - Backup power or prepared concrete slab for generator. - Premises on 1-3 floors, minimum 3000m² GLA. - Secure parking bays, no tandem parking, able to accommodate 3m tall mobile clinics. - Camera surveillance system. - Low-noise environment (not above/next to supermarket or gym). - Location within specified KZN corridor. • Tax Compliance: Bidders must be tax compliant; submit Tax Compliance Status (TCS) PIN or certificate. Non-compliance leads to disqualification or contract cancellation. • Central Supplier Database (CSD): Registration is mandatory before bid submission. • B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. • Tender Defaulters: Bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers are ineligible.

What are the important dates and deadlines for this tender?

• Non-compulsory virtual briefing session: 10 July 2026 at 10:00 AM (Microsoft Teams). • Closing date for bid-related enquiries: 14 July 2026 at 16:00 PM. • Publication of questions and answers on HSRC website: 17 July 2026 at 16:00 PM. • Bid closing date: 31 July 2026 at 11:00 AM. • Beneficial Occupation Date: 1 November 2026. • Commencement Date: 1 December 2026. • Award of contract date: On or about 13 September 2026. • Lease signed by: On or about 20 October 2026.

Who should be contacted for queries about this tender?

• For bidding procedure enquiries: Contact Bid Section at telephone 012 302 2180 or email Tenders@hsrc.ac.za. • Submission address: HSRC Building, 134 Pretorius Street, Pretoria 0002. • Technical enquiries: No specific contact provided; refer to the tender document.

HSRC KZN Office Space Lease Tender Gauteng

Document1.2 TOR HSRC New KZN Office space26June2026.pdfReview complete

Description

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

The HSRC seeks to lease office space and accommodation for its KwaZulu-Natal regional office for a period of 9 years and 11 months.
The office will house approximately 100 staff currently based in Sweetwaters and working remotely in Durban.
The premises must meet operational requirements and allow for future growth.

Important Dates

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Non-compulsory virtual briefing session: 10 July 2026 at 10:00 AM (Microsoft Teams).
Closing date for bid-related enquiries: 14 July 2026 at 16:00 PM.
Publication of questions and answers on HSRC website: 17 July 2026 at 16:00 PM.
Bid closing date: 31 July 2026 at 11:00 AM.
Beneficial Occupation Date: 1 November 2026.
Commencement Date: 1 December 2026.
Award of contract date: On or about 13 September 2026.
Lease signed by: On or about 20 October 2026.

Contact Information

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

For bidding procedure enquiries: Contact Bid Section at telephone 012 302 2180 or email [email protected].
Submission address: HSRC Building, 134 Pretorius Street, Pretoria 0002.
Technical enquiries: No specific contact provided; refer to the tender document.

Submission Guidelines

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Submit bid documents by courier to HSRC Building, 134 Pretorius Street, Pretoria 0002, or place in the tender box at the same address before the closing date and time.
Ensure documents are deposited in the correct HSRC tender box; bids placed in the Department of Social Development box will not be considered.
This is a two-stage bidding process: submit an original file (Envelope 1) with a technical proposal and a USB duplicate, plus a separate envelope (Envelope 2) containing pricing schedule, SBD 6.1, and preference points documentation.
Each envelope and USB must be clearly marked and sealed separately.
All dates and times are South African standard time.
The bid must remain valid for 180 days after the closing date.
Late submissions will not be accepted.

Evaluation Criteria

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Registration

Bidder must be registered on the National Treasury Central Supplier Database (CSD).

Tax Compliance

Bidder must be tax compliant (TCS PIN or CSD verification).

Legal Status

No tender defaulters or restricted suppliers (National Treasury lists).

Conflict Of Interest

Bidder must declare no conflict of interest, corruption, or fraud (as per Section 14).

Bbbee

Preference points for B-BBEE status (EME/QSE, black/youth/women/disability ownership).

Joint Ventures

Technical Specifications

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Premises: Minimum 3000m² Gross Lettable Area (GLA) with a 10% leeway under and 20% leeway over, maximum 3 floors, preferably consecutive.
Office Grade: Must be A, B, C, or P as per SAPOA or Rode Report definition.
Location: In KwaZulu-Natal along the N3/M13 corridor between Sweetwaters and Hillcrest, within 15 km of these roads. Preferred nodes include Upper Highway (Hillcrest), Camperdown–Cato Ridge, Assagay, Shongweni, or surrounding areas.
Building Requirements: Existing complete structure; must have fire detection/prevention infrastructure, 24-hour manned security with armed response, fibre connectivity, backup power or prepared slab for 80kVA generator, air-conditioning for 100 staff, separate electrical and water meters per floor, goods/passenger lifts, and accessibility for persons with disabilities.
Parking: 60 secure staff parking bays (no tandem bays), including 2 for impaired mobility, plus 12 visitor bays (can be shared). Overnight parking for 28 fleet and 22 rental vehicles required, with 20 bays minimum 4m length and 3m height; can be offsite within 150m radius.
Tenant Installation: Landlord must deliver completed premises ready for occupation; refurbishment costs amortised and shown in pricing schedule.
Space Planning: Provide a draft space plan outlining office layout to accommodate approximately 100 staff across departments, with detailed area requirements totalling around 1975m² including circulation.
Maintenance: Landlord responsible for lifts, windows, roofs, HVAC, ablution hygiene, electrical supply up to distribution board, fire protection, plumbing, common areas, grounds, stormwater, parking, window washing, and CCTV.

Experience & Qualifications

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

Submit company profile, SBD 1, SBD 4, and preference points response as part of the technical file.
General Conditions of Contract and SBD 6.1 must be included.

Quality Management

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

A pre-site inspection by HSRC representatives will verify mandatory requirements.
Functional evaluation includes two phases with minimum 60% scores required to progress.
Site inspection requires a minimum 80% score (56 points) to advance to price evaluation.
HSRC reserves the right to award to a bidder not scoring highest, negotiate with preferred bidders, accept part of a tender, conduct site inspections, and correct mistakes in the tender process.

Pricing Schedule

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

Complete and sign the Pricing Schedule (SBD 3.1) with firm prices only.
Prices must be VAT inclusive and in South African Rand (ZAR).
The schedule must itemise monthly rent calculations per m² for: Net Rent, Rates & Taxes, CID Levy, Operation Costs (including generator maintenance, security, common area cleaning, body corporate, and other items).
Price evaluation uses either 80/20 or 90/10 preference point system based on the lowest acceptable tender.

Financial Requirements

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Submit a completed Pricing Schedule (SBD 3.1) with firm prices only; non-firm prices will not be considered.
All prices must be VAT inclusive and quoted in South African Rand (ZAR).
Price evaluation will use either an 80/20 or 90/10 preference point system, with points calculated based on the lowest acceptable tender.
The pricing schedule must include monthly rent calculations for: Net Rent Rate/m², Rates & Taxes/m², CID Levy/m², Operation Costs/m² (including generator maintenance, security, common area cleaning, body corporate, and other items).
No deposit is required for rental or parking.
Annual escalation percentage is to be proposed by the bidder and negotiated.
Refurbishment costs must be amortised and shown in the pricing schedule.

Compliance Requirements

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf (TENDER)

Mandatory Requirements: Failure to comply with any will disqualify the bid. Includes:
Proof of ownership (title deed or landlord contract).
Zoning extract.
Engineering letter confirming load-bearing capacity per SAN10400 for parking.
Occupancy certificate and electrical certificate of compliance upon completion.
Evidence of risk insurance covering the entire building.
Completed draft lease agreement (not just a template).
Space plan and schedule of finishes (submitted later if successful).
Mandatory disclosure form (Annexure A).
Fibre connectivity by occupation date.
Backup power or prepared concrete slab for generator.
Premises on 1-3 floors, minimum 3000m² GLA.
Secure parking bays, no tandem parking, able to accommodate 3m tall mobile clinics.
Camera surveillance system.
Low-noise environment (not above/next to supermarket or gym).
Location within specified KZN corridor.
Tax Compliance: Bidders must be tax compliant; submit Tax Compliance Status (TCS) PIN or certificate. Non-compliance leads to disqualification or contract cancellation.
Central Supplier Database (CSD): Registration is mandatory before bid submission.
B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Tender Defaulters: Bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers are ineligible.

Health & Safety

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

The building must have fire detection and prevention infrastructure, including emergency exit points, fire alarms, and smoke detectors.
Emergency backup power with full redundancy of at least 80kVA must be provided, or a prepared 250mm thick reinforced concrete slab (2m x 3.5m) for HSRC’s generator.
The building must be accessible to persons with physical impairments, including ramps and/or lifts where necessary.
A 24-hour physical security guarding service with armed response and centrally monitored CCTV surveillance at all entrance and fire exit points is required for the lease duration.
The building must be fully air-conditioned and ventilated per Occupational Health and Safety standards for 100 staff.
Ablution facilities, including for mobility impaired, must be available on every floor.

Contractual Terms

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

The bidder indemnifies HSRC against costs or damages arising from breach of bid conditions.
This document prevails over any briefing session information unless expressly amended in writing.
Bidders participate at their own risk; HSRC is not liable for any costs or damages.
Tax compliance is mandatory; HSRC may withdraw award or cancel contract if bidder is non-compliant.
Bidders listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers are ineligible.
HSRC may terminate or suspend the agreement if funds are unavailable, with payment for services delivered up to that date.
General Conditions of Contract (GCC) and any special conditions apply; successful bidder must sign written contract (SBD7).
Bidders must ensure compliance with tax obligations and submit TCS PIN or certificate.
No bids accepted from persons in the service of the state or their companies/close corporations.

Section

Source: 1.2 TOR HSRC New KZN Office space26June2026.pdf

Stage 0 – Pre-qualification: Submit completed SBD 1, SBD 3.1, SBD 4, and SBD 6.1. CSD registration is mandatory.
Stage 1 – Mandatory Requirements: Pre-site inspection to verify compliance.
Stage 2 – Functionality: Two-phase evaluation with minimum 60% per phase:
Phase 1 (Building Requirements): Availability (30%), building size (30%), location (20%), parking (20%).
Phase 2 (Premises Requirements): Floor/space plan (30%), submitted draft lease (20%), building requirements (25%), building safety and access control (10%), networks/connectivity (15%).
Stage 3 – Site Inspection: Physical walkthrough required; minimum 80% score (56 points) to progress.
Stage 4 – Price and Specific Goals: Price evaluation (80 or 90 points) plus preference points (20 or 10 points) for B-BBEE, SMME, black ownership, youth, women, and persons with disabilities.

Lease of office space for hsrc kwazulu-natal regional office (9 years 11 months)

Eligibility Criteria

Lease of office space for hsrc kwazulu-natal regional office (9 years 11 months)

Eligibility Criteria

Guide to Professional Services Tenders in South Africa

Guide to Financial Services Tenders in South Africa

Writing a Winning Proposal for Consulting Tenders in South Africa

Legal Services Panel for Gauteng Provincial Government: How to Apply

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Human Sciences Research Council

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