Supply and installation of inverter split air conditioning units for 17 saps sites in gauteng

Mr. Magatho Mello

Managing Director

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Complete the YELLOW cells only in the pricing schedule. Prices must be VAT EXCLUSIVE and in South African Rand (ZAR). Include all costs: delivery, taxes, duties, logistics, storage, labour, overtime, subsistence, and travel. Sign and date the pricing schedule to confirm acceptance of terms and accuracy of pricing.

Supply and install Inverter Split Air Conditioning Units at 17 SAPS sites in Gauteng. Scope includes: 18,000 BTU and 12,000 BTU units with evaporators, condensers, and mounting brackets. Additional items: copper piping with insulation, protective cages for outdoor condensers, padlocks (with 2 universal keys), master universal keys, drip trays, electrical components (cables, DB boards, circuit breakers, isolators, earth leakage units, extension boxes), infrastructure (PVC trunking, conduits, bends, galvanized channeling), and COC Electrical certificates. Labour rates must cover skilled, unskilled, semi-skilled, HVAC artisans, electricians, and project managers. Scaffold plant and transport unit rates are also required.

Pricing must be VAT EXCLUSIVE in ZAR. Unit and line prices must cover all costs (goods, services, taxes, duties, logistics, storage, labour, overtime, subsistence, travel). Total bid price must include VAT at 15%. Bidders must confirm that prices cover all obligations and accept full risk for pricing errors.

• No site visit will be conducted.
• Only bidders registered on the National Treasury Central Supplier Database (CSD) will be considered.
• The bidder must provide a unique reference number to locate substantiating evidence in the bid response.
• The bidder must comply with ALL Technical Mandatory Requirements and provide substantiating evidence; failure will be regarded as "NOT COMPLY".
• The bidder must accept ALL Special Conditions of Contract; failure will result in disqualification.
• The bidder must complete the declaration of acceptance for Costing and Pricing Conditions by marking "ACCEPT ALL" or "DO NOT ACCEPT ALL"; failure will be regarded as "DO NOT ACCEPT ALL" and the bid will be disqualified.
• The bidder must complete all PREFERENCE requirements and provide substantiating evidence with a unique reference number.
• Evidence must be attached to ANNEX A.
• SITA reserves the right to verify all information provided.

Must be registered on National Treasury's Central Supplier Database (CSD); Must have Air-Conditioning Technician with Refrigeration Mechanic (Industrial) qualification and valid trade test certificate at least 5 years old; Must be registered with CIDB with minimum rating of 3ME or higher; Must have successfully completed delivery and installation of split air-conditioning for at least 2 customers in the past 5 years; Must accept ALL Special Conditions of Contract; Must comply with all technical specifications including controls functionality, electrical requirements, and warranty conditions

• Supply and installation of fourteen 18,000 BTU and four 12,000 BTU split air conditioners at 17 SAPS sites in Gauteng.
• Units must be connected with insulated refrigerant piping, electric wiring, and interlocking control and cabling.
• Condensing units must be selected for a maximum compressor running operation of 8 hours per day.
• Controls must have manual ON/OFF, room temperature display, room temperature adjustment, and cooling/heating selection.
• A Certificate of Compliance (COC) is required for all electrical connections.
• Electrical connections: at sites with only a Hubble plug, an additional Hubble plug must be added in series; at sites with an existing DB board, connect with its own circuit breaker; if no blank space, use an additional Hubble plug.
• All electrical wiring must be installed in trunking.
• Delivery timeframe: equipment delivery within 3 weeks after contracting; installation within 3 weeks after receiving equipment.

• Total price must be VAT inclusive and quoted in South African Rand (ZAR).
• Quoted price must cover the entire scope, including delivery, labour, S&T, overtime, accessories, upgrades, and options.
• SITA reserves the right to negotiate pricing with the successful bidder prior to award.
• The bidder must complete a declaration of acceptance for Costing and Pricing Conditions.

• Mandatory CSD registration as a supplier on the National Treasury Central Supplier Database.
• The bidder or subcontractor must be registered with the Construction Industry Development Board (CIDB) with a minimum rating of 3ME or higher.
• The bidder must have an Air-Conditioning Technician with a Refrigeration Mechanic (Industrial) qualification and a valid trade test certificate at least five years old.
• The bidder must provide B-BBEE certificate or sworn affidavit (for EMEs/QSEs) as proof of B-BBEE status level.
• The bidder must sustain or improve its BBBEE level for the duration of the contract.
• The bidder must comply with ISO/IEC General Quality Standards, ISO27001, POPIA, ISO 9001, and Occupational Health and Safety Act for electrical work.
• The bidder must provide a valid tax clearance certificate.
• The bidder must provide company registration documentation and identity documents of directors/members/trustees for security screening.
• The bidder must ensure personnel may require security suitability checks or security clearances.

• Enquiries contact: Bongi Mochalatjie.
• Enquiries email: [email protected].
• Enquiries phone: 012 360 9044.
• General SITA contact: Tel +27 12 482 3000.
• Submission portal: SITA-Supplier Oracle ERP at www.suppliers.sita.co.za.
• Acting Procurement Manager: Pitsi Mashamaite.

• Submit bid via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za.
• Submission deadline is 14 July 2026 at 11:00 AM (South African Time).
• Bidders must complete the bid pricing schedule in the provided Excel spreadsheet format.
• Bidders must tick a box to confirm the bid response is submitted in the required sequence.
• All queries must be submitted in writing to [email protected] by 08 July 2026.

• Bidders must be registered on the Central Supplier Database (CSD) with updated details.
• Bidders must tick a box to confirm bid submission sequence.

• Scope: Supply and installation of inverter split air conditioning units at seventeen (17) SAPS sites in Gauteng.

• Bidders must be registered on the Central Supplier Database (CSD) and ensure all company details are updated.

• Enquiries contact: Bongi Mochalatjie.
• Enquiries email: [email protected].
• Submission portal: SITA-Supplier Oracle ERP at www.suppliers.sita.co.za.
• Acting Procurement Manager: Pitsi Mashamaite.