Supply and delivery of 51 headphones for statistics south africa

Any person (natural or juristic) may submit an offer. The bidder must complete a Declaration of Interest (SBD 4) to ensure transparency and accountability as required by South African legislation.

Returnable Documents: The bidder must complete and submit the SBD 4 Declaration of Interest form. The bid will be disqualified if the declaration is found not to be true and complete. Ensure the form is signed and dated.

Bidders are automatically disqualified if listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Eligibility is contingent on providing a complete and truthful declaration. The bidder must certify that the bid was prepared independently without consultation, communication, agreement, or arrangement with any competitor regarding prices, specifications, or market allocation.

Any person (natural or juristic) may make an offer. The bidder must complete a Declaration of Interest (SBD 4) to disclose any state employment, relationships with procuring institution officials, or interests in other related enterprises.

Bidders must complete the SBD 4 Declaration of Interest. Key disclosures include: State employment of bidder or any person with controlling interest; Relationships with officials of the procuring institution; Interests in other related enterprises. Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. False declarations may lead to bid rejection or action under PFMA SCM Instruction 03 of 2021/22.

Compliance requirements for preference points:

• Submit the SBD 6.1 Preference Points Claim Form as part of the tender.
• Provide proof of ownership (51%+) for the following categories to claim Specific Goals points:
• Black persons.
• Women.
• Youth.
• Persons with Disability.
• Certify that all information furnished is true and correct.
• Acknowledge that the organ of state may require documentary proof post-award to validate claims.

Consequences of non-compliance:

• Failure to submit required proof means no Specific Goals points are awarded.
• Fraudulent claims or non-fulfillment of conditions may lead to:
• Disqualification from the tender process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and damages claims.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

B-BBEE and Specific Goals requirements:

• Preference points are awarded for Specific Goals as per Preferential Procurement Regulations 4(2), 5(2), 6(2), and 7(2).
• Points are allocated for enterprises with 51%+ ownership in the following categories:
• Black persons.
• Women.
• Youth.
• Persons with Disability.

Tenderer actions:

• Indicate how points are claimed for each applicable preference point system (80/20 or 90/10).
• The organ of state will specify points allocated for Specific Goals under both systems if the applicable system is not predetermined.
• Submit proof of ownership to claim points; failure to do so results in no points awarded.

Contractual obligations and declarations:

• The tenderer must certify that all claimed preference points are accurate and comply with the tender conditions.
• Post-award, the contractor may be required to provide documentary proof to validate claims.

Consequences of non-compliance or fraud:

• Disqualification from the tender process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claims for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Potential criminal prosecution.

Evaluation uses the 80/20 or 90/10 Preferential Procurement Regulation system:

• 80/20: Tenders up to R50,000,000 (all taxes included).
• 90/10: Tenders above R50,000,000 (all taxes included).
• The organ of state specifies the applicable system or uses the lowest/highest acceptable tender to determine it.

Points breakdown:

• Total: 100 points (Price + Specific Goals).
• Price: 80 or 90 points, calculated using:
• Goods/services: Ps = 80(1 - (Pt-Pmin)/Pmin) or Ps = 90(1 - (Pt-Pmin)/Pmin).
• Disposal/leasing: Ps = 80(1 + (Pt-Pmax)/Pmax) or Ps = 90(1 + (Pt-Pmax)/Pmax).
• Specific Goals: Remaining points for ownership categories (Black, Women, Youth, Disability).

Key notes:

• Submit proof to claim Specific Goals points; otherwise, no points are awarded.
• The organ of state may request substantiation of claims at any stage.

Request for quotation to procure 51 units of headphones for Statistics South Africa. Specifications are detailed in Annexure A. This is a straightforward procurement RFQ under RFQ-112509.

• Quotation Closing Date: 8 July 2026
• Quotation Closing Time: 16:00
• No briefing session or site visit mentioned in document

SCM Contact:

• Email: [email protected]
• Telephone: 012 336 0191
• Fax: 086 554 5791

Quotation Submission:

• Email: [email protected]

Department: Statistics South Africa

Returnable Documents (all required unless stated otherwise):

• Completed SBD 4 (Declaration of Interest) form - must be filled in, signed and returned
• Quotations on company letterhead with reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN
• E-filing copy of valid Tax Clearance certificate
• Certified copy of ID document (not older than 6 months)
• Original or certified copy of company registration (CIPC)
• Original or certified copy of B-BBEE certificate
• If VAT registered, include VAT registration number on quote

Submission Method:

• Email to: [email protected]
• If unable to quote, provide written reasons to the same email address

Disqualification Risks:

• Late submissions will not be accepted
• Failure to complete SBD 4 form may result in disqualification
• Stats SA may request additional information and bidders must comply within given timeframe

Suppliers must be registered on Central Supplier Database (CSD), provide all required documentation, submit before closing deadline, and may claim preferential points for Black ownership (10 points), Women ownership (5 points), Disability (2 points), and Youth ownership below 35 years (3 points) with appropriate proof.

• Item: Headphones
• Quantity Required: 51 units
• Full specifications: See attached Annexure A
• Service providers may be required to provide OEM product certification
• Quotes should be detailed and specify services and cost

Pricing Requirements:

• Quotes should specify market-related prices
• All quoted prices should be firm/valid for duration of the order
• Prices dependent on exchange rate should factor in price escalations

Payment Terms:

• No upfront payment provided
• Payment upon receipt of goods/services
• Payment within 30 days of receiving valid invoice

Price Negotiations:

• Market-related prices will be negotiated with preferred service provider

Mandatory Registrations:

• Must be registered on Central Supplier Database (CSD)

Required Documentation:

• SBD 4 (Declaration of Interest) form - mandatory, may result in disqualification if not completed
• Valid Tax Clearance certificate (e-filing copy)
• B-BBEE certificate (original or certified copy)
• Company registration (CIPC) - original or certified copy
• Certified ID document (not older than 6 months)

B-BBEE Preference Points:

• Points awarded for HDI equity ownership
• Supporting documentation required (CSD report, ID, medical certificate for disability)