RFQ: campaign media engagement, production & advertising acquisition for iziko museums of south africa

Closing date and time: 27 July 2026 at 11:00 AM. Date issued: 16 July 2026.

SCM contacts: Noleen Donson ([email protected]), Supply Chain Management ([email protected]). Phone: 021 481 3917 or 021 481 3889. Technical enquiries: Melody Kleinsmith ([email protected]). Submission address: 25 Queen Victoria Street, Cape Town, 8001.

Submit quotations and all supporting documentation via email to [email protected] and [email protected]. Deadline: 27 July 2026 at 11:00 AM. Ensure all documents are complete and correctly filled in. Late or incomplete submissions may be disqualified. Do not alter the tender document beyond filling in your details and price. Emailed submissions are accepted, but the onus is on the bidder to confirm receipt by the deadline.

Scope: Implement campaign media engagement, media production, and advertising acquisition for Iziko Museums over 4 months. Key deliverables:

• Media engagement: Invite media to Heritage Month (September), October, and December exhibition launches; profile Iziko in print, online, and broadcast (radio interviews); secure interviews and features.
• Media production: Cost and produce 5 resizable campaign ads (print/online), 3 x 30-second radio adverts, and Search Engine Ads.
• Advertising acquisition: Place ads in online (Search Engine Ads, children’s platforms, event/lifestyle platforms), print (community newspapers, B2B magazines, inflight magazines, tourism publications), and radio (Heritage Day broadcasts, regional/community campaigns). All placements require Iziko Advancement Department approval.

The service provider must implement an integrated PR strategy, media engagement plan, and targeted advertising spend. This includes producing print, radio, and digital adverts; paying for and placing ads in print, radio, and online platforms; and enhancing placements and profile through media engagement. All activities require consultation and approval from Iziko’s Advancement Department.

Iziko seeks a service provider with experience in developing engaging exhibitions, programs, and activities that create memorable museum experiences. The provider should demonstrate capability in media engagement, production, and advertising acquisition to support Iziko’s vision as ‘African Museums of Excellence’.

Submit a detailed cost schedule inclusive of VAT, disbursements, and escalations (if applicable) for the entire contract duration. The schedule must break down costs for: media engagement (events, profiling, interviews), media production (5 campaign ads, 3 radio adverts, Search Engine Ads), and advertising acquisition (online, print, radio placements).

Submit a detailed cost schedule inclusive of VAT, disbursements, and escalations (if applicable) for the entire contract duration. Breakdown must cover all media engagement, production, and advertising acquisition costs as per the specifications. Price is a key factor for value-for-money assessment.

Mandatory documents:

1. Central Supplier Database (CSD) Report with supplier number and company details (www.csd.gov.za).
2. Tax Status Verification PIN and tax registration number.
3. Detailed pricing structure (inclusive of VAT, disbursements, escalations).
4. Valid B-BBEE Certificate or Sworn Affidavit.
5. Annexure C – Confidentiality and Non-Disclosure Agreement.
6. SBD 4 – Bidder’s Disclosure.
7. SBD 6.1 – Preference Points Claim Form (2022 Regulations).

Note: Bidders listed on the Register of Tender Defaulters or Restricted Suppliers will be disqualified. Failure to submit any compliance document may lead to disqualification.

The proposal and appended documentation form the basis for a formal contract to be negotiated between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a contract. Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the tender at any time. Contract terms will be finalized post-selection.

Proposals are evaluated using the 80/20 Preferential Procurement Regulations system: 80 points for price (based on the lowest acceptable tender) and 20 points for specific goals. Specific goals include B-BBEE ownership (50%+ black ownership = 20 points; <50% = 10 points; 0% = 0 points). Iziko reserves the right to reject any quotation, require proof of claims, or withdraw the tender. The lowest or only quotation may not necessarily be accepted.