What are the submission requirements for this tender (Ref: IZIKO R&E RFQ 2026/04/26)?

Submit quotes/proposals and all accompanying documentation via email to scm@iziko.org.za and Noleen Donson (ndonson@iziko.org.za). Ensure all required compliance documents (SBD6.1, SBD4, CSD report, tax verification, B-BBEE certificate/affidavit, portfolio, reference letters, and senior team member CV) are included. Failure to submit any mandatory document may disqualify your quote. Quotations must remain valid for 60 days from the closing date. Do not deviate from the provided pricing template. Late submissions will not be accepted.

How will bids be evaluated?

Must score ≥80/100 on functionality assessment covering company experience (30 points), reference letters (30 points), senior leadership capacity (20 points), and typography/layout quality (20 points). Must attend compulsory briefing. All compliance documents must be submitted.

What are the technical specifications?

Scope: Graphic design/layout of exhibition content for Nelson Mandela Prison House Museum, adhering to pre-approved design guidelines (Annexure C). Deliverables: (1) Indoor: ~30 free-standing 12.76mm glass panels (1900h x 1100w). (2) Outdoor: 6x 3mm Corten steel panels (1600h x 700w) + 12x Corten steel 'Milestone' panels (780h x 340w). (3) 30x Forex object labels (200h x 200w). (4) Upscale/retouch/scan 40 images. Responsibilities: Translate approved content into layouts using provided stylesheet, prepare print-ready files, attend site/printer visits, ensure adherence to curatorial direction, and deliver all open/print files on a 2TB+ external drive. Duration: 3 weeks for print-ready files. IP: All designs remain Iziko’s property.

What financial requirements apply to bidders?

Quote must follow the provided template with full cost breakdown (unit cost, quantity, total per phase). Include VAT, disbursements, and escalations if applicable. Pricing covers: (1) Draft/Final layouts for all panels, (2) Print proofs (A3/full-size), (3) Meetings/presentations (16+ hours), (4) Print-ready file prep, (5) Printing oversight (5 days, travel included), (6) 2TB external drive. Overtime/additional designers must be costed. Validity period: 60 days from closing date.

What compliance and legal requirements must bidders meet?

Mandatory documents: (1) CSD report with supplier number + tax status verification PIN + tax registration number, (2) Valid B-BBEE certificate or sworn affidavit, (3) Completed SBD6.1 and SBD4 (signed), (4) Visual portfolio (10+ verifiable examples), (5) 4+ verifiable reference letters (dated, signed, on letterhead), (6) Detailed CV of senior team member. Minimum functionality score: 80/100. Bidders listed in the Register for Tender Defaulters or Restricted Suppliers are disqualified. Bidder’s disclosure form (SBD6.1) must be completed.

What are the important dates and deadlines for this tender?

Compulsory briefing session: 03 June 2026 at 10:00 (online: https://meet.google.com/nkj-skif-rjr). Closing date: 08 June 2026 at 11:00. Project kick-off: 10 June 2026. Deliverables: 11–22 June (1st draft layouts), 22 June (final design sign-off), 23–26 June (adjustments), 26–27 June (print-ready files handover), 29 June–15 July (printing/installation oversight).

Who should be contacted for queries about this tender?

SCM Contact: Noleen Donson (SCM), Email: ndonson@iziko.org.za, Phone: 021 481 3917. Technical Enquiries: Amy Sephton, Email: asephton@iziko.org.za. Submission Email: scm@iziko.org.za. Address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

Iziko Museums Graphic Design Tender for Nelson Mandela Prison House

Structured Evaluation Criteria

Preference System: 80/20Functionality Threshold: 80

Point Allocation Breakdown

preference points scoring system: that is80 pts

Iziko promotes the concept of “best value” in the award of contracts, as opposed to merely looking for the cheapest price, which does not necessarily provide the best value. Best value incorporates the expertise, experience and technical proposals of the organisation and individuals who will be providing the service and the organisational capacity supporting the project team. Iziko is committed to achieving Government’s transformation objectives in terms of the Preferential Procurement Policy Framework Act. ● Firstly, the bidder will have to comply with eligibility criteria as per Table 1 ● Thereafter assessment of quality will be done in terms of the evaluation criteria (Table 1) and the minimum threshold of 80 points. A bid will be disqualified if it fails to meet the minimum threshold for functionality as per the bid invitation. ● Proposals will be evaluated on the 80/20 preference points scoring system: that is, 80% of the points awarded will be based on price, as indicated in the table below; and 20% of the points awarded will be based on specific goals, allocated as indicated in the table below: Table 2 PREFERENTIAL POINTS Specific goals allocated points Price Total maximum points 20 80 QUOTE FORMAT: Layout of quotation as per the table provided below: TIME ITEM QTY UNIT UNIT COST COST Prepare 1st draft design layouts 30 indoor panels Full size colour print sample of 1 indoor panel 1 print proof Phase 1 Prepare 1st draft design layouts 6 outdoor panels Object Labels 30 Labels Full size colour print sample of 1 outdoor panel 1 print proof Prepare 1st draft design layouts 12 milestones Full size colour print sample of 1 milestone panel 1 print proof Meetings / Presentations to client 8 hours Prepare (2nd draft) developed design layouts 30 indoor panels Prepare (2nd draft) developed design layouts 6 outdoor panels Object Labels 30 Labels Phase 2 Prepare (2nd draft) developed design layouts 12 milestones Upscale/ retouch & scan imag

Core procurement rules

These rules commonly apply to South African public-sector procurement.