Media campaign services: media engagement, production & advertising acquisition for iziko museums

• Closing date and time for submission: 30 July 2026 at 11:00 am.
• Date issued: 20 July 2026.

• Submission and SCM enquiries: Email quotes to [email protected] and [email protected]. Phone numbers: 021 481 3917 and 021 481 3889.
• Technical enquiries: Contact Melody Kleinsmith via email at [email protected].
• Physical address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

• Submit your quotation by email only. Ensure the email is sent to [email protected] and [email protected].
• The closing date and time is 30 July 2026 at 11:00 am. Emailed submissions must be received by this deadline.
• You must include all required returnable documents: Signed RFQ document, SBD 4, SBD 6.1, Annexure C (Confidentiality Non-Disclosure), CSD report, Tax Status Verification Pin, detailed pricing structure on company letterhead, and a valid B-BBEE certificate or sworn affidavit.
• Failure to supply any required administrative document may lead to your quote not being considered.
• If your bid document is incomplete, not compliant with specifications, submitted late, or if you are not registered on CSD or have a non-compliant tax status, you may be disqualified.
• Do not alter the tender document except to fill in your details and price; any other alterations will lead to automatic disqualification.

• Date Issued: 20 July 2026.
• Closing date and time for submission: 30 July 2026 at 11:00 am.
• Submission method: Email to [email protected] and [email protected].
• You must provide your CSD Supplier Number.
• Required documents include: CSD report, Tax Status Verification Pin, detailed pricing structure, B-BBEE certificate/affidavit, signed RFQ, signed Annexure C, SBD 4, and SBD 6.1.

Must be registered on Central Supplier Database (CSD) with compliant tax status; submit valid B-BBEE certificate or sworn affidavit; provide detailed pricing structure on company letterhead; complete and sign all required bid documents (RFQ, SBD 4, SBD 6.1, Annexure C); not be listed on Register for Tender Defaulters or List of Restricted Suppliers.

• Scope: Provide a full-service agency to implement campaign media engagement, media production, and advertising acquisition for Iziko Museums over a four-month period.
• Key deliverables:

• Campaign Media Engagement: Invite and ensure media presence at launch events for Heritage Month (September) and exhibitions in October and December. Profile Iziko in print, online, and broadcast media. Secure interviews and features.
• Media Production: Design five campaign advertisements (resizable for print/online). Produce three 30-second radio adverts. Design creative assets for Search Engine Ads.
• Advertising Acquisition: Place ads across online (Search Engine Ads, children's platforms, event/lifestyle platforms), print (community newspapers, B2B magazine, inflight magazine, tourism publication), and radio (Heritage Day outside broadcast, multi-language brand campaign, regional/community radio campaigns).

• The service provider must work in consultation with Iziko's Advancement Department. Final selection of placements and channels requires Iziko's approval.
• The service provider must negotiate best rates, secure additional value through content placement, and produce adverts as needed.

• Campaign media engagement: Ensure media presence at launch events, profile Iziko in various media, secure interviews.
• Media production: Design five advertisements, produce three radio adverts, create assets for Search Engine Ads.
• Advertising acquisition: Place ads in specified online, print, and radio channels as listed in the document.

• Iziko requires the services of an experienced full-service agency.
• The service provider must have experience in developing and executing integrated PR strategies, media engagement plans, and targeted advertising.

• Provide a detailed cost schedule on company letterhead, inclusive of VAT.
• The quote price must be stated inclusive of VAT.
• Use the provided Cost Schedule Summary table to break down costs by category and deliverable.

• Submit a detailed pricing structure on your company letterhead.
• The cost schedule must detail a full breakdown, inclusive of VAT, any disbursements, and escalations if applicable.
• Use the provided Cost Schedule Summary table to itemise your quote.
• Ensure your total quote price is clearly stated, inclusive of VAT.

• Mandatory: You must be registered on the Central Supplier Database (CSD) and provide a CSD report not older than the advertisement date of this RFQ.
• Mandatory: You must have a compliant tax status and provide a Tax Status Verification Pin.
• Mandatory: Submit a valid B-BBEE certificate or sworn affidavit to determine your B-BBEE status level.
• Mandatory: Complete, sign, and submit the SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form) documents included in the RFQ.
• You must declare any state employment, relationships with procuring institution staff, or interests in other bidding entities.
• Bidders listed on the Register for Tender Defaulters or Restricted Suppliers will be automatically disqualified.

• Submit a valid B-BBEE certificate or sworn affidavit.
• Preference points for specific goals are awarded based on black ownership: 50% or more = 20 points, less than 50% = 10 points, 0% = 0 points.
• Proof required includes B-BBEE certificate, company registration, identification, and CSD report.

• Iziko may consider the risk of fruitless and wasteful expenditure, abnormally low bids, or material irregularities in the bid award.
• Iziko reserves the right not to consider bids from bidders currently in litigation with them.
• Iziko reserves the right not to award based on a bidder's poor past performance within Iziko or based on references submitted.

• The proposal and appended documentation form the basis for negotiating a formal contract.
• A mere offer and acceptance does not constitute a contract.
• Iziko reserves the right to accept or reject any quotation and to withdraw the request for services at any time.
• The bidder must declare company details and certify that all information and preference claims are true and correct.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from doing business with the state for up to 10 years, and criminal prosecution.

• The lowest or only quotation received will not necessarily be accepted.
• Final selection of placements, publications, and channels must be approved by Iziko's Advancement Department.
• Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the request for services at any time.

• Complete the SBD 4 form with declarations regarding state employment, relationships with institution staff, and interests in other enterprises.
• Declare that the bid is independent and there has been no collusion or prior disclosure to competitors.
• Understand that suspicious bids may be reported to the Competition Commission or National Prosecuting Authority.

• The 80/20 preference point system is used.
• Price is scored out of 80 points.
• Specific goals (B-BBEE) are scored out of 20 points based on black ownership percentage.