RFQ for press release distributor services

• Iziko Museums of South Africa is a Schedule 3A public entity and non-profit organisation, partly funded by the National Department of Sport, Arts and Culture.
• It operates multiple national museums and a Social History Centre in the Western Cape under a single governance structure.
• This RFQ seeks a comprehensive quotation for press release distributor services for a twelve-month period.

• Closing Date for Submission: 23 July 2026.
• Closing Time: 11:00 AM.
• Advert Date: 14 July 2026.
• Site Visit: Not applicable (N/A).

• For Technical Enquiries: Zikhona Jafta, Email: [email protected].
• For Submission and SCM Enquiries: Email submissions to [email protected], [email protected], and [email protected].
• Address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001.

• Submit your quotation/proposal and all accompanying documentation via email only.
• Email submissions must be sent to: [email protected], [email protected], and [email protected].
• The closing date and time for submission is 23 July 2026 at 11:00 AM.
• Required returnable documents include: Central Supplier Database (CSD) report, detailed pricing structure on company letterhead (inclusive of VAT), valid B-BBEE certificate or sworn affidavit, and the signed RFQ document.
• Complete and include Annexure A (SBD 4 - Bidder’s Disclosure) and Annexure B (SBD 6.1 - Preference Points Claim Form). Use the latest prescribed forms.
• Any alteration to the RFQ document, other than completing bidder details and price, may render your submission non-responsive.
• False declarations will lead to disqualification. All information will be verified against sources like the CSD.

• Administrative Documents Required:

1. CSD Report.
2. Detailed pricing structure on company letterhead (incl. VAT).
3. Valid B-BBEE certificate or sworn affidavit.
4. Signed RFQ document.
5. Completed SBD 4 (Bidder’s Disclosure).
6. Completed SBD 6.1 (Preference Points Claim Form).

• A declaration that the signatory is authorised and that all information is true and correct.

Must be registered on Central Supplier Database (CSD) with valid supplier number. Must submit valid B-BBEE certificate or sworn affidavit. Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers. Must declare any conflicts of interest (SBD 4). Must comply with Preferential Procurement Regulations 2022.

• Iziko Museums requires a press release distributor service provider for a twelve-month period.
• The service scope must include:

1. Distribution of press releases to South African arts, culture, heritage, tourism, lifestyle, and entertainment media via an established media database.
2. Website distribution to relevant online news and event websites.
3. Email distribution to media contacts and subscriber databases.
4. Social media distribution across relevant platforms.
5. Distribution via internet feeds.

• The goal is to maximise media coverage, reach targeted audiences, and increase awareness.

• Complete the pricing schedule with amounts for each service line: Press Release Distribution, Website Distribution, Email Distribution, Social Media Distribution, Internet feeds.
• The total (sum of items 1-6) is your evaluated bid price including VAT.
• Attach a breakdown of assumptions, resource categories, and rates.

• You must complete the provided pricing schedule. The total evaluated bid price (including VAT) will be used for price evaluation under the 80/20 system.
• The pricing schedule includes line items for: Press Release Distribution, Website Distribution, Email Distribution, Social Media Distribution, and Internet feeds.
• Pricing Notes:

1. Only amounts captured in the official pricing table will be considered for evaluation.
2. No additional costs, disbursements, or incidental charges will be paid unless disclosed in your bid and approved in writing by Iziko beforehand.
3. You must attach a detailed breakdown of assumptions, resource categories, and rates used to prepare your pricing.

• Mandatory Administrative Documents:

1. Central Supplier Database (CSD) report showing supplier number, company details, and tax status.
2. Valid B-BBEE certificate or a sworn affidavit.

• You must complete and submit:

• Annexure A: SBD 4 (Bidder’s Disclosure) declaring state employment, conflicts of interest, and compliance with anti-corruption laws.
• Annexure B: SBD 6.1 (Preference Points Claim Form) to claim B-BBEE points.

• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.
• All declarations will be verified. False information leads to disqualification and potential legal action.

• Points for Specific Goals (20 points max) are awarded for Black ownership.
• Provide a B-BBEE certificate as proof.
• Complete SBD 6.1 to claim these points.
• Points: 50%+ Black ownership = 20 points; less than 50% = 10 points; 0% = 0 points.

• The bidder must declare company type (e.g., Pty Ltd, Sole Proprietor).
• By signing, the authorised representative certifies that all information and preference points claimed are true and correct.
• Iziko may require documentary proof to substantiate claims after award.
• If goals are claimed fraudulently, Iziko may: disqualify the bidder, recover costs, cancel the contract, restrict the bidder from public sector business for up to 10 years, and pursue criminal prosecution.

• The lowest or only quotation may not be accepted.
• Iziko reserves the right to accept, reject, or withdraw the RFQ at any time before award.
• The proposal documentation may form the basis for a formal contract, but a separate written agreement is required.
• Unauthorised alterations to the RFQ document may render a submission non-responsive.

• Complete SBD 4 (Bidder’s Disclosure) declaring:

• Any state employment of the bidder or its principals.
• Any relationship with Iziko employees.
• Any interest in other related enterprises.

• Declare that the bid was prepared independently, without collusion, and without prior inappropriate communication with Iziko officials.
• False declarations lead to disqualification and verification against CSD reports.

• The 80/20 preference point system applies.
• Evaluation proceeds only after mandatory compliance is passed.
• General principles state Iziko is not obliged to accept the lowest or any quotation and can withdraw the RFQ.