Provision of security services for a period 12 months.

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Returnable Documents:

• Proof of registration with Central Supplier Database (CSD)., Municipality) or lease agreement if you are not owning office space.,
• Company registration documents (CK, Founding Statements, ID Copies of directors etc.),
• Letter of good standing from COIDA., Companies owned by African 03 ID copies of director(s), company registration, Women. certificates, CSD report, Shareholders Certificates, An EME or QSE which is at least 05 BBBEE affidavit or Sworn Affidavit, ID Copies CSD,, Nb: CV with the certified copy of certificate must be attached to claim points., An EME or QSE which is at 05 BBBEE or Sworn affidavit, ID Copies CSD,, 51% youth owned company 03 company registration certificate and ID copy(ies), Business located within Jozini 05 Address from Company registration certificate, CSD

Must be registered with PSIRA; Must have valid firearm licenses for business purpose; Directors must have firearm competency certificates; Tax matters must be in order (SARS compliance); Municipal accounts must not be in arrears >90 days; Must submit all compulsory returnable documents or be deemed non-responsive; Foreign suppliers must complete additional questionnaire.

The scope of work for security services including the working tools to the sites listed

below:

• 2 Security Officers during the day per site (all armed).
• 2 Security officers at Night per sit (all armed).
• Active Track monitoring system.
• 1 PTT Radio (Push to Talk Radio).

Sites where security officers will be allocated.

1.Mkuze Testing ground

2. Jozini Thusong Centre
3. Main Offices
4. Ndumo Rental Stock
5. Animal Pound
6. Municipal Stores.

P ricing schedule VAT inclusive

Description NO of cost per month total for 12 months

Guards

Day Shift Security Guards 12

Night Shift Security Guards 12

Active Track monitoring system

1 PTT Radio (Push to Talk Radio

Vat 15%

Total Including VAT

Total Bid Amount for the period of One (01) year R ________________________

3. Evaluation of tender

Compulsory Returnable Documentation

Compulsory documents to be submitted MBD Forms:

o MBD 1: Invitation to Tender (must be completed and signed)

o Copy tax clearance certificate accompanied by a pin for further verification in the

name of the tenderer or will alternatively make use of CSD.

o MBD 4: Declaration of Interest (Companies Involved in as per CSD Report must

be listed on 3.14)

o MBD 8: Declaration of past Supply Chain Management Practice

o MBD 9: Certificate of Independent Bid

o Proof of company registration.

o Original certified copies of owner’s/directors identity document (Not older than

three months)

o Copy of current municipal account for all Director/s and Company, not owing

more than 90 days or copy of lease agreement from the relevant leasing

authority. If the business is operated from the residence of one of the Director/s,

and letter from the municipality, certified, must be submitted stating the

address of the premises from your local municipality office.

Compulsory Company Returnable Documentation

1. PSIRA letter of good standing for Security Company.
2. PSIRA Certificates of Director(s) (Minimum Grade B).
3. Licence to possess firearm for business purpose.
4. Competency to possess firearm for Director
5. Letter of registration from UIF not later than 3 months.
6. Code of Conduct and Business Ethics for the company.

6 Organogram, reporting structure inclusive of all resources available to enable

optimal service delivery to the Jozini Local Municipality.

7 Company Registration Documents.

8 Private Security Industry Regulatory Authority Accreditation Certificates for

Directors.

9 Latest valid letter of good standing from PSIRA not older than six 6 Months.

10 VAT Registration Certificate if applicable

11 Public Liability insurance certificate (copy of policy) or letter of intent to the value

of at least R 5 Million and above provided by an accredited insurance broker or

company should be adequate to replace damaged and/or stolen Council property

being guarded by the preferred service provider.

12 Letter of Good Standing (COIDA) and proof of good standing with the

Unemployment Insurance Fund (UIF)

13 Two way radio frequency license (ICASA frequency license) or an agreement

contract entered into with an accredited ICASA service provider.

14 List of previous and current clients where security guarding and or VIP services

were rendered inclusive of reference letters on company letterheads.

15 SAPS letter of compliance for firearms.

16 A detailed evacuation plan to deal with potential emergency situations eg:

hostage, strike action; industrial labour unrest;

17 Copy of vehicles logbooks under company name.

Very important:

If any of the abovementioned documents are not

Submitted or completed in their entirety, the bidder will be

Deemed to be non-responsive and will not be considered for

The functionality stage.

18.1 In cases where the estimated value of the envisaged changes in purchase does

not vary more than 15% of the total value of the original contract, the contractor

may be instructed to deliver the goods or render the services as such. In cases of

measurable quantities, the contractor may be approached to reduce the unit price,

and such offers may be accepted provided that there is no escalation in price.

Experience in security services 35

Proof of Security services experience (attach letter of appointments)

5 Security Services Appointment letters (35)

4 Security Services Appointment letters (28)

3 Security Services Appointment letters (21)

2 Security Services Appointment letters (14)

1 Security Services Appointment letter (7)

No submission (0)

Methodology 20

• Emergency Response Plan – Plan, Capacity and timeframes.
• Project Management Approach – Reporting Frequency, Channels and Client Management
• Existence or plans for establishment of Control Room within Jozini Municipality with

location, Assets, Control Radio Systems and other equipment.

• Detailed report of security services assets (Vehicles, Firearms, Tools & Equipment

To claim points for Methodology: Bidders must submit required documents covering

each of the above points in letterheads signed by the Director

PSIRA Certificate 12

• Detailed quotation (VAT Incl. if applicable). Including escalation rates if any.
• Proof of registration with Central Supplier Database (CSD).
• Proof of payment of municipal rates and taxes not in arrears for more than 90 days (Both Local and District

Municipality) or lease agreement if you are not owning office space.

• Company registration documents (CK, Founding Statements, ID Copies of directors etc.)
• Proof of registration with Psira.
• Letter of good standing from Psira.
• Letter of good standing from COIDA.
• Firearm licence for a Business Purpose.
• Competency certificate to possess firearm for director.
• Certificate to possess firearm for a business purpose.
• Certificate to handle and use handgun for business purpose for director.

preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes

and municipal services charges are in arrears.

valid Tax Clearance

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e

Tax compliance status system pin code from the south african re

TCS PIN: OR CSD No

Csd number

CSD report, Shareholders Certificates

CSD Report must

Csd number must be provided

Central Supplier Database (CSD)

Central supplier database

VAT Registration Certificate if applicable

Appointment letters (35)

Appointment letters (28)

Appointment letters (21)

Appointment letters (14)

Appointment letter (7)

Companies owned by African 03 ID copies of director(s), company registration

Women. certificates, CSD report, Shareholders Certificates

An EME or QSE which is at least 05 BBBEE affidavit or Sworn Affidavit, ID Copies CSD,

At least 51% of African Youth 03 Company registration certificate and ID copy (s) of

Business located within Jozini 05 Address from Company registration certificate, CSD

• Proof of registration with Central Supplier Database (CSD).

Municipality) or lease agreement if you are not owning office space.

• Company registration documents (CK, Founding Statements, ID Copies of directors etc.)
• Letter of good standing from COIDA.

Tax clearance certficate requirements

“Application for a Tax Clearance Certificate” and submit it to any SARS branch

office nationally. The Tax Clearance Certificate Requirements are also applicable to

Points Allocation: 3 points

B-BBEE Details: People living with disability. 04 Medical certificate from Department of health or from

registered doctor with practice number

Companies owned by African 03 ID copies of director(s), company registration

Women. certificates, CSD report, Shareholders Certificates

RDP Goals

An EME or QSE which is at least 05 BBBEE affidavit or Sworn Affidavit, ID Copies CSD,

51% owned by African people. shareholder(s) certificates

At least 51% of African Youth 03 Company registration certificate and ID copy (s) of

Owned Company. Director (s)

Business located within Jozini 05 Address from Company registration certificate, CSD

Local municipality. and statement of payment of municipal rates and

taxes.

Technical enquiries can be directed to Mr NS Nkambule on (035) 572 – 1292 and SCM enquiries can be directed to Mr.

TP Masinga on (035) 572 – 1292 or [email protected] during working office hours.

The Municipality will not accept responsibility for late delivery of tenders by courier services or any other means that are

not placed in the tender box on or before the date and time of the closing of the tender. The Municipality does not bind

itself to accept the lowest or any tender, and reserves the right to accept any tender in whole or in part.

Bids may only be submitted on the bids documentation provided by the municipality.

Mrs np ngcobo

Municipal manager

Special conditions of bid

1. The closing date and time for submission of bids is as indicated in the notice calling for bids.
2. No bid received after the closing date will be considered.

Sealed bids clearly marked “Bid No: JMC001/2026/27: PROVISION OF SECURITY

SERVICES FOR THE PERIOD OF 12 MONTHS, must be placed in the tender box situated in

the foyer of the Jozini Circle Street, Bottom Town, Jo

16. Payment

17. Prices

18. Variation orders

19. Assignment

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Anti-dumping and countervailing duties and rights

25. Force Majeure

26. Termination for insolvency

27. Settlement of Disputes

28. Limitation of Liability

29. Governing language

30. Applicable law

31. Notices

32. Taxes and duties

33. Transfer of contracts

34. Amendments of contracts

35. Prohibitions of restrictive practices

36. Definitions

37. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2 “Contract” means the written agreement entered between the purchaser and the

supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by

reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for

the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything

of value to influence the action of a public official in the procurement process or

in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or

produced or from which the services are supplied. Goods are produced when,

through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially

different in basic characteristics or in purpose or utility from its compone33nts.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in

the specified store or depot or on the specified site in compliance with the

conditions of the contract or order, the supplier bearing all risks and charges

involved until the goods are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not

involving the supplier’s fault or negligence and not foreseeable. Such events may

include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder

and includes collusive practice among bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive

the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the

supplier is required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the

cost of components, parts or materials which have been or are still to be imported

(whether by the supplier or his subcontractors) and which costs are inclusive of

the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South

African place of entry as well as transportation and handling charges to the

factory in the Republic where the goods covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price, which is not included in

the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour,

materials, components and machinery and includes other related value adding

activities.

1.19 “Order” means an official written order issued for the supply of goods or works or

the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods,

such as transportation and any other incidental services, such as installation,

commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under

the contract.

1.25 “Supplier” means the successful bidder who is awarded the contract to maintain

and administer the required and specified service(s) to the State.

1.26 “Tort” means in breach of contract.

1.27 “Turnkey” means a procurement process where one service provider assumes

total responsibility for all aspects of the project and delivers the full end product /

service required by the contract.

1.28.1 “Written” or “in writing” means hand-written in ink or any form of electronic or

mechanical writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and orders including bids

for functional and professional services (excluding professional services related

to the building and construction industry), sales, hiring, letting and the granting or

acquiring of rights, but excluding immovable property, unless otherwise indicated

in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific

goods, services or works.

2.3 Where such special conditions of contract are in conflict with these general conditions,

the special conditions shall apply.

3. General

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be

liable for any expense incurred in the preparation and submission of a bid.

Where applicable a nonrefundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on

the municipal website.

4. Standards

4.1 The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

5. Use of contract documents and information inspection

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the

contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or

information furnished by or on behalf of the purchaser in connection therewith, to any

person other than a person employed by the supplier in the performance of the contract.

Disclosure to any such employed person shall be made in confidence and shall extend

only so far as may be necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing

the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain

the property of the purchaser and shall be returned (all copies) to the purchaser

on completion of the supplier’s performance under the contract if so required by

the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by

the purchaser, if so required by the purchaser.

6. Patent Rights

6.1 The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of

the goods or any part thereof by the purchaser.

6.2 When a supplier developed documentation / projects for the municipality, the

intellectual, copy and patent rights or ownership of such documents or projects

will vest in the municipality.

7. Performance security

7.1 Within thirty (30) days of receipt of the notification of contract award, the

successful bidder shall furnish to the purchaser the performance security of the

amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his

obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract,

or in a freely convertible currency acceptable to the purchaser and shall be in one

of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable

bank located in the purchaser’s country or abroad, acceptable to the

purchaser, in the form provided in the bidding documents or another form

acceptable to the purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the

supplier not later than thirty (30) days following the date of completion of the

supplier’s performance obligations under the contract, including any warranty

obligations, unless otherwise specified.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should

at any stage be subject to inspections, tests and analyses, the bidder or

contractor’s premises shall be open, at all reasonable hours, for inspection by a

representative of the purchaser or organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and

no mention is made in the contract, but during the contract period it is decided

that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority

concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the

goods to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply

with the contract requirements, irrespective of whether such goods or services

are accepted or not, the cost in connection with these inspections, tests or

analyses shall be defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do

not comply with the contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analyzed and

may be rejected if found not to comply with the requirements of the contract. Such

rejected goods shall be held at the cost and risk of the supplier who shall, when

called upon, remove them immediately at his own cost and forthwith substitute

them with goods, which do comply with the requirements of the contract. Failing

such removal the rejected goods shall be returned at the suppliers cost and risk.

Should the supplier fail to provide the substitute goods forthwith, the purchaser

may, without giving the supplier further opportunity to substitute the rejected

goods, purchase such goods as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to

cancel the contract on account of a breach of the conditions thereof, or to act in

terms of Clause 22 of GCC.

9. Packing

9.1 The supplier shall provide such packing of the goods as is required to prevent

their damage or deterioration during transit to their final destination, as indicated

in the contract. The packing shall be sufficient to withstand, without limitation,

rough handling during transit and exposure to extreme temperatures, salt and

precipitation during transit, and open storage. Packing, case size and weights

shall take into consideration, where appropriate, the remoteness of the goods’

final destination and the absence of heavy handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall

comply strictly with such special requirements as shall be expressly provided for

in the contract, including additional requirements, if any, and in any subsequent

instructions ordered by the purchaser.

10. Delivery and documents

10.1 Delivery of the goods and arrangements for shipping and clearance obligations,

shall be made by the supplier in accordance with the terms specified in the

contract.

11. Insurance

11.1 The goods supplied under the contract shall be fully insured in a freely convertible

currency against loss or damage incidental to manufacture or acquisition,

transportation, storage and delivery in the manner specified.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall be

specified.

13. Incidental Services

13.1 The supplier may be required to provide any or all of the following services,

including additional services, if any:

(a) performance or supervision of on-site assembly and/or commissioning of

the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the

supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied

goods, for a period of time agreed by the parties, provided that this service

shall not relieve the supplier of any warranty obligations under this

contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or onsite,

in assembly, start-up, operation, maintenance, and/or repair of the

supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties and

shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

14. Spare parts.

14.1 As specified, the supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or

distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier,

provided that this election shall not relieve the supplier of any warranty

obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) advance notification to the purchaser of the pending termination,

in sufficient time to permit the purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the purchaser,

the blueprints, drawings, and specifications of the spare parts, if

requested.

15.1 The supplier warrants that the goods supplied under the contract are new, unused,

of the most recent or current models, and that they incorporate all recent

improvements in design and materials unless provided otherwise in the contract.

The supplier further warrants that all goods supplied under this contract shall have

no defect, arising from design, materials, or workmanship (except when the

design and/or material is required by the purchaser’s specifications) or from any

act or omission of the supplier, that may develop under normal use of the supplied

goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any

portion thereof as the case may be, have been delivered to and accepted at the

final destination indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source country, whichever

period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with

all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period

specified, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other

rights which the purchaser may have against the supplier under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the supplier under this

contract shall be specified.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy

of the delivery note and upon fulfillment of other obligations stipulated in the

contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty

(30) days after submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

17. Prices

17.1 Prices charged by the supplier for goods delivered and services performed under

the contract shall not vary from the prices quoted by the supplier in his bid, with

the exception of any price adjustments authorized or in the purchaser’s request

for bid validity extension, as the case may be.

18. Variation orders

18.1 In cases where the estimated value of the envisaged changes in purchase does

not vary more than 15% of the total value of the original contract, the contractor

may be instructed to deliver the goods or render the services as such. In cases of

measurable quantities, the contractor may be approached to reduce the unit price,

and such offers may be accepted provided that there is no escalation in price.

19. Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the purchaser’s prior written consent.

20. Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under

this contract if not already specified in the bid. Such notification, in the original bid

or later, shall not relieve the supplier from any liability or obligation under the

contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier

in accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s)

should encounter conditions impeding timely delivery of the goods and

performance of services, the supplier shall promptly notify the purchaser in writing

of the fact of the delay, its likely duration and its cause(s). As soon as practicable

after receipt of the supplier’s notice, the purchaser shall evaluate the situation and

may at his discretion extend the supplier’s time for performance, with or without

the imposition of penalties, in which case the extension shall be ratified by the

parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have

minor essential services executed if an emergency arises, the supplier’s point of

supply is not situated at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the

performance of its delivery obligations shall render the supplier liable to the

imposition of penalties, pursuant to GCC Clause 22, unless an extension of time

is agreed upon pursuant to GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the

purchaser shall, without cancelling the contract, be entitled to purchase goods of

a similar quality and up to the same quantity in substitution of the goods not

supplied in conformity with the contract and to return any goods delivered later at

the supplier’s expense and risk, or to cancel the contract and buy such goods as

may be required to complete the contract and without prejudice to his other rights,

be entitled to claim damages from the supplier.

22. Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to

perform the services within the period(s) specified in the contract, the purchaser

shall, without prejudice to its other remedies under the contract, deduct from the

contract price, as a penalty, a sum calculated on the delivered price of the delayed

goods or unperformed services using the current prime interest rate calculated for

each day of the delay until actual delivery or performance. The purchaser may

also consider termination of the contract pursuant to GCC Clause 23.

23. Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the supplier, may terminate this contract in whole

or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s)

specified in the contract, or within any extension thereof granted by the

purchaser pursuant to GCC Clause 21.2;

(b) if the supplier fails to perform any other obligation(s) under the contract;

or

(c) if the supplier, in the judgement of the purchaser, has engaged in corrupt

or fraudulent practices in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the

purchaser may procure, upon such terms and in such manner, as it deems

appropriate, goods, works or services similar to those undelivered, and the

supplier shall be liable to the purchaser for any excess costs for such similar

goods, works or services. However, the supplier shall continue performance of the

contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser

may decide to impose a restriction penalty on the supplier by prohibiting such

supplier from doing business with the public sector for a period not exceeding 10

years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person

associated with the supplier, the supplier will be allowed a time period of not more

than fourteen (14) days to provide reasons why the envisaged restriction should

not be imposed. Should the supplier fail to respond within the stipulated fourteen

(14) days the purchaser may regard the supplier as having no objection and

proceed with the restriction.

23.5 . Any restriction imposed on any person by the purchaser will, at the discretion of

the purchaser, also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or may

exercise control over the enterprise of the first-mentioned person, and with which

enterprise or person the firstmentioned person, is or was in the opinion of the

purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such

imposition, furnish the National Treasury, with the following information:

(i) the name and address of the supplier and / or person

restricted by the purchaser.

(ii) the date of commencement of the restriction

(iii) the period of restriction; and (iv) the reasons for the

restriction.

These details will be loaded in the National Treasury’s central database of

suppliers or persons prohibited from doing business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or

13 of the Prevention and Combating of Corrupt Activities Act, No. , the

court may also rule that such person’s name be endorsed on the Register for

Tender Defaulters. When a person’s name has been endorsed on the Register,

the person will be prohibited from doing business with the public sector for a period

not less than five years and not more than 10 years. The National Treasury is

empowered to determine the period of restriction and each case will be dealt with

on its own merits. According to section 32 of the Act the Register must be open to

the public. The Register can be perused on the National Treasury website

24. Antidumping and countervailing duties and rights.

24.1 When, after the date of bid, provisional payments are required, or anti-dumping

or countervailing duties are imposed, or the amount of a provisional payment or

anti-dumping or countervailing right is increased in respect of any dumped or

subsidized import, the State is not liable for any amount so required or imposed,

or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such provisional payment

or any such right is reduced, any such favourable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such

amounts from moneys (if any) which may otherwise be due to the supplier in

regard to goods or services which he delivered or rendered, or is to deliver or

render in terms of the contract or any other contract or any other amount which

may be due to him.

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be

liable for forfeiture of its performance security, damages, or termination for default

if and to the extent that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in

writing of such condition and the cause thereof. Unless otherwise directed by the

purchaser in writing, the supplier shall continue to perform its obligations under

the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

26. Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the

supplier if the supplier becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the supplier, provided that such

termination will not prejudice or affect any right of action or remedy, which has

accrued or will accrue thereafter to the purchaser.

27. Settlement of Disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser

and the supplier in connection with or arising out of the contract, the parties shall

make every effort to resolve amicably such dispute or difference by mutual

consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference

by such mutual consultation, then either the purchaser or the supplier may give

notice to the other party of his intention to commence with mediation. No

mediation in respect of this matter may be commenced unless such notice is given

to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be

settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court proceedings herein, (a)

the parties shall continue to perform their respective obligations under the contract

unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier for goods

delivered and / or services rendered according to the prescripts of the

contract.

28. Limitation of Liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of

infringement pursuant to Clause 6;

(a) the service provider shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs,

provided that this exclusion shall not apply to any obligation of the supplier

to pay penalties and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the

contract, in tort or otherwise, shall not exceed the total contract price,

provided that this limitation shall not apply to the cost of repairing or

replacing defective equipment.

29. Governing language

29.1 The contract shall be written in English. All correspondence and other documents

pertaining to the contract that is exchanged by the parties shall also be written in

English.

30. Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless

otherwise specified.

31. Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by

registered or certified mail and any other notice to him shall be posted by ordinary

mail to the address furnished in his bid or to the address notified later by him in

writing and such posting shall be deemed to be proper service of such notice

31.2 The time mentioned in the contract documents for performing any act after such

aforesaid notice has been given, shall be reckoned from the date of posting of

such notice.

32. Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license

fees, and other such levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc.,

incurred until delivery of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order.

Prior to the award of a bid SARS must have certified that the tax matters of the

preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes

and municipal services charges are in arrears.

33. Transfer of contracts

33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part

thereof without the written permission of the purchaser.

34. Amendment of contracts

34.1.1 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force unless such agreement to amend or vary

is entered into in writing and signed by the contracting parties. Any waiver of the

requirement that the agreement to amend or vary shall be in writing, shall also be in

writing.

35. Prohibition of restrictive practices

35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended,

an agreement between, or concerted practice by, firms, or a decision by an

association of firms, is prohibited if it is between parties in a horizontal relationship

and if a bidder(s) is / are or a contractor(s) was / were involved in collusive bidding.

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained

by the purchaser has / have engaged in the restrictive practice referred to above,

the purchaser may refer the matter to the Competition Commission for

investigation and possible imposition of administrative penalties as contemplated

in section 59 of the Competition Act No 89 0f 1998.

35.3 If a bidder(s) or contractor(s) has / have been found guilty by the Competition

Commission of the restrictive practice referred to above, the purchaser may, in

addition and without prejudice to any other remedy provided for, invalidate the

bid(s) for such item(s) offered, and / or terminate the contract in whole or part, and

/ or restrict the bidder(s) or contractor(s) from conducting business with the public

sector for a period not exceeding ten (10) years and / or claim damages from the

bidder(s) or contractor(s) concerned.

Bid description: provision of security services for the period of 12

Months.

The Municipality wishes to appoint the service provider for the provision of security

services for the period of 12 months.

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2 “Contract” means the written agreement entered between the purchaser and the

supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by

reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for

the full and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything

of value to influence the action of a public official in the procurement process or

in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or

produced or from which the services are supplied. Goods are produced when,

through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially

different in basic characteristics or in purpose or utility from its compone33nts.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on

hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in

the specified store or depot or on the specified site in compliance with the

conditions of the contract or order, the supplier bearing all risks and charges

involved until the goods are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own

initiative in the RSA at lower prices than that of the country of origin and which

have the potential to harm the local industries in the RSA.

1.12 ” Force majeure” means an event beyond the control of the supplier and not

involving the supplier’s fault or negligence and not foreseeable. Such events may

include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder

and includes collusive practice among bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive

the bidder of the benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the

supplier is required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the

cost of components, parts or materials which have been or are still to be imported

(whether by the supplier or his subcontractors) and which costs are inclusive of

the costs abroad, plus freight and other direct importation costs such as landing

costs, dock dues, import duty, sales duty or other similar tax or duty at the South

factory in the Republic where the goods covered by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price, which is not included in

the imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour,

materials, components and machinery and includes other related value adding

activities.

1.19 “Order” means an official written order issued for the supply of goods or works or

the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods,

such as transportation and any other incidental services, such as installation,

commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under

the contract.

1.25 “Supplier” means the successful bidder who is awarded the contract to maintain

and administer the required and specified service(s) to the State.

1.26 “Tort” means in breach of contract.

1.27 “Turnkey” means a procurement process where one service provider assumes

total responsibility for all aspects of the project and delivers the full end product /

service required by the contract.

1.28.1 “Written” or “in writing” means hand-written in ink or any form of electronic or

mechanical writing.

6.1 The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of

the goods or any part thereof by the purchaser.

6.2 When a supplier developed documentation / projects for the municipality, the

intellectual, copy and patent rights or ownership of such documents or projects

will vest in the municipality.

7.1 Within thirty (30) days of receipt of the notification of contract award, the

successful bidder shall furnish to the purchaser the performance security of the

amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his

obligations under the contract.

7.3 The performance security shall be denominated in the currency of the contract,

or in a freely convertible currency acceptable to the purchaser and shall be in one

of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable

bank located in the purchaser’s country or abroad, acceptable to the

purchaser, in the form provided in the bidding documents or another form

acceptable to the purchaser; or

(b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the

supplier not later than thirty (30) days following the date of completion of the

supplier’s performance obligations under the contract, including any warranty

obligations, unless otherwise specified.

may, without giving the supplier further opportunity to substitute the rejected

goods, purchase such goods as may be necessary at the expense of the supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to

cancel the contract on account of a breach of the conditions thereof, or to act in

terms of Clause 22 of GCC.

13.1 The supplier may be required to provide any or all of the following services,

including additional services, if any:

(a) performance or supervision of on-site assembly and/or commissioning of

the supplied goods;

(b) furnishing of tools required for assembly and/or maintenance of the

supplied goods;

(c) furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied

goods, for a period of time agreed by the parties, provided that this service

shall not relieve the supplier of any warranty obligations under this

contract; and

(e) training of the purchaser’s personnel, at the supplier’s plant and/or onsite,

in assembly, start-up, operation, maintenance, and/or repair of the

supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the

contract price for the goods, shall be agreed upon in advance by the parties and

shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

14.1 As specified, the supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or

distributed by the supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier,

provided that this election shall not relieve the supplier of any warranty

obligations under the contract; and

(b) in the event of termination of production of the spare parts:

(i) advance notification to the purchaser of the pending termination,

in sufficient time to permit the purchaser to procure needed

requirements; and

(ii) following such termination, furnishing at no cost to the purchaser,

the blueprints, drawings, and specifications of the spare parts, if

requested.

15. Warranty

15.1 The supplier warrants that the goods supplied under the contract are new, unused,

of the most recent or current models, and that they incorporate all recent

improvements in design and materials unless provided otherwise in the contract.

no defect, arising from design, materials, or workmanship (except when the

design and/or material is required by the purchaser’s specifications) or from any

act or omission of the supplier, that may develop under normal use of the supplied

goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any

portion thereof as the case may be, have been delivered to and accepted at the

final destination indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source country, whichever

period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising

under this warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with

all reasonable speed, repair or replace the defective goods or parts thereof,

without costs to the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period

specified, the purchaser may proceed to take such remedial action as may be

necessary, at the supplier’s risk and expense and without prejudice to any other

rights which the purchaser may have against the supplier under the contract.

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under

this contract if not already specified in the bid. Such notification, in the original bid

or later, shall not relieve the supplier from any liability or obligation under the

contract.

21. Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier

in accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s)

should encounter conditions impeding timely delivery of the goods and

performance of services, the supplier shall promptly notify the purchaser in writing

of the fact of the delay, its likely duration and its cause(s). As soon as practicable

after receipt of the supplier’s notice, the purchaser shall evaluate the situation and

may at his discretion extend the supplier’s time for performance, with or without

the imposition of penalties, in which case the extension shall be ratified by the

parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have

minor essential services executed if an emergency arises, the supplier’s point of

supply is not situated at or near the place where the goods are required, or the

supplier’s services are not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the

performance of its delivery obligations shall render the supplier liable to the

imposition of penalties, pursuant to GCC Clause 22, unless an extension of time

is agreed upon pursuant to GCC Clause 22.2 without the application of penalties.

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the

purchaser shall, without cancelling the contract, be entitled to purchase goods of

a similar quality and up to the same quantity in substitution of the goods not

supplied in conformity with the contract and to return any goods delivered later at

the supplier’s expense and risk, or to cancel the contract and buy such goods as

may be required to complete the contract and without prejudice to his other rights,

be entitled to claim damages from the supplier.

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to

perform the services within the period(s) specified in the contract, the purchaser

shall, without prejudice to its other remedies under the contract, deduct from the

contract price, as a penalty, a sum calculated on the delivered price of the delayed

goods or unperformed services using the current prime interest rate calculated for

each day of the delay until actual delivery or performance. The purchaser may

also consider termination of the contract pursuant to GCC Clause 23.

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by

written notice of default sent to the supplier, may terminate this contract in whole

or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s)

specified in the contract, or within any extension thereof granted by the

purchaser pursuant to GCC Clause 21.2;

(b) if the supplier fails to perform any other obligation(s) under the contract;

or

(c) if the supplier, in the judgement of the purchaser, has engaged in corrupt

or fraudulent practices in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the

purchaser may procure, upon such terms and in such manner, as it deems

appropriate, goods, works or services similar to those undelivered, and the

supplier shall be liable to the purchaser for any excess costs for such similar

goods, works or services. However, the supplier shall continue performance of the

contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser

may decide to impose a restriction penalty on the supplier by prohibiting such

supplier from doing business with the public sector for a period not exceeding 10

years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person

associated with the supplier, the supplier will be allowed a time period of not more

than fourteen (14) days to provide reasons why the envisaged restriction should

not be imposed. Should the supplier fail to respond within the stipulated fourteen

(14) days the purchaser may regard the supplier as having no objection and

proceed with the restriction.

23.5 . Any restriction imposed on any person by the purchaser will, at the discretion of

the purchaser, also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or may

exercise control over the enterprise of the first-mentioned person, and with which

enterprise or person the firstmentioned person, is or was in the opinion of the

purchaser actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such

imposition, furnish the National Treasury, with the following information:

(i) the name and address of the supplier and / or person

restricted by the purchaser.

(ii) the date of commencement of the restriction

(iii) the period of restriction; and (iv) the reasons for the

restriction.

These details will be loaded in the National Treasury’s central database of

suppliers or persons prohibited from doing business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or

13 of the Prevention and Combating of Corrupt Activities Act, No. , the

court may also rule that such person’s name be endorsed on the Register for

Tender Defaulters. When a person’s name has been endorsed on the Register,

the person will be prohibited from doing business with the public sector for a period

not less than five years and not more than 10 years. The National Treasury is

empowered to determine the period of restriction and each case will be dealt with

on its own merits. According to section 32 of the Act the Register must be open to

the public. The Register can be perused on the National Treasury website

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be

liable for forfeiture of its performance security, damages, or termination for default

if and to the extent that his delay in performance or other failure to perform his

obligations under the contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in

writing of such condition and the cause thereof. Unless otherwise directed by the

purchaser in writing, the supplier shall continue to perform its obligations under

the contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the force majeure event.

26.1 The purchaser may at any time terminate the contract by giving written notice to the

supplier if the supplier becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the supplier, provided that such

termination will not prejudice or affect any right of action or remedy, which has

accrued or will accrue thereafter to the purchaser.

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser

and the supplier in connection with or arising out of the contract, the parties shall

make every effort to resolve amicably such dispute or difference by mutual

consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference

by such mutual consultation, then either the purchaser or the supplier may give

notice to the other party of his intention to commence with mediation. No

mediation in respect of this matter may be commenced unless such notice is given

to the other party.

27.3 Should it not be possible to settle a dispute by means of mediation, it may be

settled in a South African court of law.

27.4 Notwithstanding any reference to mediation and/or court proceedings herein, (a)

the parties shall continue to perform their respective obligations under the contract

unless they otherwise agree; and

(b) the purchaser shall pay the supplier any monies due the supplier for goods

delivered and / or services rendered according to the prescripts of the

contract.

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of

infringement pursuant to Clause 6;

(a) the service provider shall not be liable to the purchaser, whether in

contract, tort, or otherwise, for any indirect or consequential loss or

damage, loss of use, loss of production, or loss of profits or interest costs,

provided that this exclusion shall not apply to any obligation of the supplier

to pay penalties and/or damages to the purchaser; and

(b) the aggregate liability of the supplier to the purchaser, whether under the

contract, in tort or otherwise, shall not exceed the total contract price,

provided that this limitation shall not apply to the cost of repairing or

replacing defective equipment.

11 Public Liability insurance certificate (copy of policy) or letter of intent to the value

of at least R 5 Million and above provided by an accredited insurance broker or

company should be adequate to replace damaged and/or stolen Council property

being guarded by the preferred service provider.

12 Letter of Good Standing (COIDA) and proof of good standing with the

Unemployment Insurance Fund (UIF)

13 Two way radio frequency license (ICASA frequency license) or an agreement

contract entered into with an accredited ICASA service provider.

Authority (PSIRA) for the company. =12

No submission = 0

Insurance cover 8

Proof of insurance (confirmation letter) specifying value of cover, the type of cover

(Personal Injury, Assets, Public Liability, Accidental Damages & Exclusions)

value of cover, type of cover and exclusions signed by the Insurer/insurance broker

in its letter head. (8 points)

Firearms and firearm licenses 10

Proof of company 12 firearm licenses and 24 competency certificates for security officers to

possess firearms (to be attached).

Failure to submit all 12 firearm licenses and competency certificates, no points will be

allocated

To claim points Bidders must submit a minimum of 12 firearm licenses and 24

competency certificates. 10 points

Riot and crowd control training 10

Certificate as a proof of training in Riot and crowd control course = 10

No submission = 0

Nb: CV with the certified copy of certificate must be attached to claim points.

ICASA Certificate) = 5 5

No submission = 0

Nb: The certificate must be in company name

Total points 100

Part b terms and conditions for bidding 8. Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online 1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations the general conditions of contract (gcc) and, if applicable, any other special conditions of contract.

This bid will be evaluated and adjudicated using functionality and preferential points system (Specific

goals and RDP Goals). The minimum score on functionality evaluation by the bidder to proceed to the

next evaluation is 60%.

Functionality evaluation

Stage 1: functionality

Allocation

Attach proof of compliance with each of the following Criteria of points

Experience in security services 35

Proof of Security services experience (attach letter of appointments)

5 Security Services Appointment letters (35)

4 Security Services Appointment letters (28)

3 Security Services Appointment letters (21)

2 Security Services Appointment letters (14)

1 Security Services Appointment letter (7)

No submission (0)

Methodology 20

Bidders must submit detailed methodology covering the following:

• Emergency Response Plan – Plan, Capacity and timeframes.
• Project Management Approach – Reporting Frequency, Channels and Client Management
• Existence or plans for establishment of Control Room within Jozini Municipality with

location, Assets, Control Radio Systems and other equipment.

• Detailed report of security services assets (Vehicles, Firearms, Tools & Equipment

To claim points for Methodology: Bidders must submit required documents covering

each of the above points in letterheads signed by the Director

PSIRA Certificate 12

Valid Certified copy of Registration Certificate with the Private Security Industry Regulatory

Authority (PSIRA) for the company. =12

No submission = 0

Insurance cover 8

Proof of insurance (confirmation letter) specifying value of cover, the type of cover

(Personal Injury, Assets, Public Liability, Accidental Damages & Exclusions)

To claim points Bidders must submit full Insurance Details for the Project reflecting

value of cover, type of cover and exclusions signed by the Insurer/insurance broker

in its letter head. (8 points)

Firearms and firearm licenses 10

Proof of company 12 firearm licenses and 24 competency certificates for security officers to

possess firearms (to be attached).

Failure to submit all 12 firearm licenses and competency certificates, no points will be

allocated

To claim points Bidders must submit a minimum of 12 firearm licenses and 24

competency certificates. 10 points

Riot and crowd control training 10

Certificate as a proof of training in Riot and crowd control course = 10

No submission = 0

Nb: CV with the certified copy of certificate must be attached to claim points.

ICASA Certificate) = 5 5

No submission = 0

Nb: The certificate must be in company name

Total points 100

1. Calculation of points and evaluation criteria

Evaluation Criteria:The 80/20 Preferential points system will be applicable during the evaluation and

adjudication of this bid. Where 80 points will be calculated on percentage offer and 20 points will be

alloced on specific goals and RDP Goals. Jozini Muncipality will give preference to the companise as

follows

Allocation of points Points Verification method