Panel of professional service providers: architecture & project/construction management consultancy (3‑year database)

• Closing date and time: 29 July 2026 at 10:00am.
• Compulsory clarification/site meeting: Not specified.
• Tender validity period: 120 days after closing date.
• Tender documents available from: 09 July 2026.
• Tender opening: 29 July 2026 at 10:00am at the Municipal Building, Patmore Road, Orkney.

• For bidding procedure enquiries: Contact Person L. Veldschoen, Tel: 018 473 8000, Fax: 018 473 2523.
• For technical information enquiries: Contact Person T Tshukudu, Tel: 018 473 8000, Fax: 018 473 2523.
• Employer's agent: MJ RATLHOGO, Address: Private Bag X 5017, Klerksdorp, 2570, Tel: 018 473 8000, Fax: 018 473 2523, Email: [email protected].
• Physical submission address: Dr Kenneth Kaunda District Municipality, Civic Centre, Patmore Road, Orkney, 2620.

• Submit bids on official forms provided – do not retype. Use original documents only.
• Submit to the tender box at Dr Kenneth Kaunda District Municipality, Civic Centre, Patmore Road, Orkney, 2620.
• Closing date: 29 July 2026 at 10:00am. Late, faxed, emailed, or telephonic bids will not be accepted.
• Sealed envelope must be clearly marked with bid number KKDM 16/25 and description.
• Required returnable documents include: Invitation to Bid Cover Page (MBD 1), Certificate of Authority, Declaration of Interest (MBD 4), Certificate of Independent Bid Determination (MBD 9), Preference Points Claim Form (MBD 6.1), Original Tax Clearance Certificate, Proof of Payment of Municipal Account, Company Registration Certificate, Certified ID copies of directors/partners, Functionality Portfolio of Evidence.
• Disqualification risks: Missing pages, unauthorized alterations, retyped documents, failure to sign Section 5: DECLARATION, or not providing required compulsory documentation.

Bidders must meet minimum functionality thresholds (70 points) for either Architecture or Project Management services, based on staff profiles, company experience, and locality. Must comply with tax obligations, not be listed on the Register of Tender Defaulters, and have no history of supply chain abuse. Foreign suppliers must answer a questionnaire to determine tax compliance requirements.

• Scope: Appointment to a panel of Professional Service Providers for Architecture and Project and Construction Management Consultancy Services for a three-year period on an as-and-when-required basis.
• Deliverables: Services as required by the municipality for projects within its jurisdiction.
• Key personnel qualifications and registrations required:

• For Architectural Firms: Project Leader/Company Director, Principal Architect, Project Manager with relevant BSc/BEng/B.Tech qualifications and SACAP registration.
• For Project Management Firms: Project Leader/Company Director, Project Engineer, Project Manager with relevant BSc/BEng/B.Tech qualifications and ECSA & SACPCMP registration.

• Company experience: Demonstrated experience in similar projects, supported by reference and appointment letters from previous clients.
• Locality preference: Priority given to service providers within Dr KK District Municipality, then North West Province, then other provinces.

• Pricing format: Rates as indicated in the tender document.
• Tender document cost: R500.00 non-refundable. Documents available for download via E-Tender or purchase at municipal offices.
• Bid validity: 120 days.
• Performance security: Required within 30 days of award, amount and form as per Special Conditions of Contract.
• Payment terms: Not explicitly stated in extracted text.

• Central Supplier Database (CSD): Registration mandatory. Submit CSD registration report with supplier number and unique code.
• Tax Compliance: Valid original Tax Clearance Certificate or SARS PIN required. For consortia/JVs, each member must submit separate proof.
• Company Registration: Certified copies of company registration documents and ID copies of directors required.
• Municipal Accounts: Submit current municipal account statement showing no arrears for more than three months for company business address and directors.
• B-BBEE: Specific goals apply under Preferential Procurement Regulations 2022 (PPR-2022). Points allocated for Women, Disability, Youth, Military Veteran.
• CIDB: Registration required if applicable (for construction-related services).
• Other: Completed MBD forms, declaration of past SCM practices, certificate of independent bid determination required.