Request for quotation 104/2026: annual report & annual performance plan printing

The tender involves the submission of a Preference Points Claim Form (SBD 6.1) as part of the bidding process.

• This form is mandatory for all tenders and is used to claim preference points for specific goals under the Preferential Procurement Regulations 2022.

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Returnable Documents: The SBD4 Declaration and SBD 6.1 Preference Points Claim Form must be included with your submission.

• Submit the SBD4 Declaration form, disclosing any state employment, relationships with procuring institution employees, and interests in other enterprises.
• Submit the SBD 6.1 Preference Points Claim Form to claim points for specific goals.
• Failure to submit required proof or documentation for specific goals will be interpreted as not claiming those preference points.
• Bids will be disqualified if the SBD4 declaration is found not true and complete.
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

The following documents are required as part of your submission:

• SBD4 Declaration Form: You must disclose:
• If the bidder or any person with a controlling interest is employed by the state.
• Any relationship with employees of the procuring institution.
• Any interest in other related enterprises.
• You must certify that:
• The bid was arrived at independently without collusion.
• There have been no improper consultations with competitors or officials.
• The bid terms have not been disclosed to competitors before the bid opening.
• False declarations can lead to disqualification, reporting to the Competition Commission or NPA, and restriction from public sector business.

Not listed on Register for Tender Defaulters or List of Restricted Suppliers. Must complete all declaration forms truthfully. Must comply with preferential procurement regulations. Must submit required documentation with bid. State employees with controlling interest must disclose details.

The tender requires the submission of standard bidding documents.

• The SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender.
• This form is used to claim preference points for specific goals as per the Preferential Procurement Regulations 2022.

Compliance is governed by standard bidding declarations and preferential procurement rules.

• Submit the SBD4 Declaration regarding state employment, conflicts of interest, and collusion.
• Submit the SBD 6.1 Preference Points Claim Form to claim points for specific goals (Youth, Women, Black ownership, People Living with Disabilities, Locality).
• Failure to submit proof for specific goals means you do not claim those points.
• The organ of state may require documentary proof to substantiate claims.
• Fraudulent claims can lead to disqualification, contract cancellation, recovery of damages, restriction from public sector business for up to 10 years, and criminal prosecution.

Preference points are awarded for Broad-Based Black Economic Empowerment (B-BBEE) related specific goals.

• Points are allocated for ownership by Youth, Women, and Black persons, with higher points for higher ownership percentages.
• Points are also allocated for People Living with Disabilities.
• Locality points are awarded based on the bidder's location: highest for Nelson Mandela Bay Metro, then Eastern Cape, neighbouring provinces, other provinces, and none outside RSA.
• You must submit proof to claim these points. Failure to submit proof means you do not claim the points.

Definitions and formulae for price evaluation are provided.

• 'Tender' means a written offer in response to an invitation.
• 'Price' means the tendered amount including taxes less unconditional discounts.
• 'Contract value' means the total estimated value at bid invitation.
• Price points are calculated using a formula comparing your price (Pt) to the lowest acceptable price (Pmin) for goods/services procurement, or the highest acceptable price (Pmax) for asset disposal/income-generating contracts.