Provision of hygiene services and consumables for a period of twenty-four (24) months

{"briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}

{"name":"Mr MC Gumede Contact Person","email":"[email protected]","phone":"017 004 0197","department":"Mr.MC GUMEDE Ms.W.D MAHLANGU","address":"AL MUNICIPALITY"}

Not in service of state; no director/manager/shareholder in service of state; not advisor/consultant to municipality; municipal rates not in arrears >90 days; not on National Treasury's restricted suppliers list; registered on CSD; valid tax compliance; submit current municipal accounts (June 2026) or valid lease agreement/proof of residence; all certified copies not older than 3 months from closing date.

Tender NO: MKHO02/2026/27

Provision of hygiene services and consumables for a period of twenty-

Four (24) months

Closing date: 12 august 2026 time 12h00

Name of tenderer

Total amount (mbd 3.1)

Central supplier database number maaa

Tax compliance pin

Contact person

Contact number

Bid procedure enquiries technical enquiries

Directorate financial services supply

Directorate: corporate services

Chain management unit

Mr.MC GUMEDE Ms.W.D MAHLANGU

Senior manager: supply chain management general manager: corporate services

Tel. Number 017 004 0197 tel. Number 017 004 0197

Tender issued by

Mkhondo local municipality

MKHONDO LOCAL MUNICIPALITY P O BOX 23, eMKHONDO, 2380

of 84

Mkhondo local municipality

Tender details

Tender number MKHO02/2026/27

Provision of hygiene services and consumables for a period of

Tender title

Twenty-four (24) months

Closing date 12 august 2026 closing time 12h00

Site meeting date n/a

Tender document preference point

Not Applicable 80/20

Fee system

BID BOX SITUATED AT No. 33 Corner Market and De Wet Street, eMkhondo, 2380

OPERATING HOURS The bid box is open during office hours, Monday to Friday from 7h30 to 16h30.

90 days from closing date

Offer to be valid for local content n/a

Of tender

Please note:

1. Prospective suppliers must be registered on CSD prior to submitting bids (open bids)

2. Tenders that are deposited in the incorrect Tender box will not be considered. Bid Submissions

whose names do not appear on the bid submission register will NOT be considered.

3. This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential

Procurement Regulations, 2022, the General Conditions of Contract (GCC) and, if applicable, any

other special conditions of contract.

4. Mailed, telegraphic, telex, or faxed tenders will NOT be accepted.

5. No late bids after closing date and time will be accepted.

6. Bids not clearly marked will not be accepted.

7. Bids may only be submitted on the bid documentation provided by the municipality.

8. Bid documents may ONLY be completed in black permanent ink (no erasable ink / pen)

9. No awards will be made to a person:

i. Who is in the service of the state,

ii. If that person is not a natural person, of which any director, manager, principal

shareholder, or stakeholder is a person in the service of the state.

iii. Who is an advisor or consultant contracted with the municipality or municipal entity

iv. Whose Municipal rates are in arrears more than 90 days.

v. Whose names appears on National Treasury’s Database or list of Restricted Supplier and

Tender Defaulter Report.

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Table of contents

Contents

The bid

Part t1: bidding procedures

T1.1 Notice and Invitation to Bid

T1.2 Tender Data

Part t2: returnable documents

T2.1 Returnable Schedules required for Bid Evaluation Purposes

T2.2 Other Documents required for Bid Evaluation Purposes

The contract

Part c1: agreement and contract data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

Part c2: pricing data

C2.1 Pricing Instructions

C2.2 Bill of Quantities

Part c3: scope of works

C3.1 Description of Works

PART C3.4: General Conditions of Contract (GCC 2015)

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Bidder’s tender documentation declaration

Bidder's

Question

Response

1 Have you initialled all the pages of the tender document? *YES / NO

2 Have you completed and signed the returnable schedules required for tender evaluation purposes?

2.1 ▪ Schedule 1 : Resolution of board of directors *YES / NO

2.2 ▪ Schedule 2 : Resolution to enter into a consortia or JV’s *YES / NO

2.3 ▪ Schedule 3 : Schedule of proposed sub-contractors *YES / NO

2.4 ▪ Schedule 4 : Commitments of tenderer *YES / NO

2.5 ▪ Schedule 5 : Record of addenda to tender documents *YES / NO

2.6 ▪ Schedule 6 : Compulsory enterprise questionnaire *YES / NO

2.7 ▪ Schedule 7 : Certificate for water & lights *YES / NO

2.8 ▪ Schedule 8 : Tenderer’s experience *YES / NO

3 Have you completed/signed and submitted all relevant information as requested by the

*Yes / NO

evaluation schedules (as and when required)?

4 Have you completed and signed the ALL the Municipal Bidding Declaration (MBDs)

*Yes / NO

Document as per Instructions?

5 To substantiate your B-BBEE rating claims. Have you submitted an original, valid, or

*Yes / NO

certified copy of your company's B-BBEE certificate to qualify for preference points?

6 Have you completed the Form of Offer in WORDS as well as in FIGURES? *YES / NO

7 Have you submitted certified copies of Identity Documents of Directors and

*Yes / NO

copies of Company Registration certificate

8 Have you completed and signed the bill of quantities *YES / NO

9 Do you understand the scope of work that includes the standard specifications/project

*Yes / NO

specifications and particular specifications?

10 Have you attached all required documents relating to Joint Venture (If bidding as JV):

• Signed Joint Venture Agreement

*Yes / NO

• Combined Joint Venture BBBEE certificate
• Full Central Supplier Database (CSD) Registration report of the JV

11 Have you submitted certified copies of Municipal Rates Statements for both the

Directors and the Entity (for the month ended June 2026) / valid lease agreements if

*Yes / NO

renting / proof of residence from Municipal Council or Tribal Authority if bidder resides

and operates from a non-billed area.

12 Have you submitted a valid Letter of Authority to sign the Bid with Specimen

*Yes / NO

Signatures under the official Entity Letterhead

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Bidder’s tender documentation declaration certification

I, the undersigned certify that the information furnished on this declaration form is correct, completed and

submitted.

Name of Bidder

Position / Designation

Signature

Date

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Schedule of documents

The tender document for this contract comprises of the following:

T. The tender

T1: Tendering Procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

T1.3 Standard Conditions of Tender

T2: Returnable Documents

T2.1 List of Returnable Documents

T2.1.1 Returnable Schedules Required for Tender Evaluation Purposes

▪ Schedule 1 : Resolution of Board of Directors

▪ Schedule 2 : Resolution of Board of Directors to enter into consortia or JV’s

▪ Schedule 3 : Schedule of proposed sub-contractors

▪ Schedule 4 : Commitments of tenderer

▪ Schedule 5 : Record of addenda to tender documents

▪ Schedule 8 : Compulsory enterprise questionnaire

▪ Schedule 9 : Certificate for water & lights

▪ Schedule 10 : Evaluation Schedule: Tenderer’s experience

T2.2.2 Compulsory Municipal Bid Documentation

▪ MBD 1 : Invitation to Bid

▪ MBD 2 : Tax Compliance Requirements

▪ MBD 3.1 : Pricing Schedule

▪ MBD 4 : Declaration of Interest

▪ MBD 6.1 : Preference Certificate

▪ MBD 7.2 : Contract form for rendering of goods and services (Part 1)

▪ MBD 7.2 : Contract form for rendering of goods and services (Part 2)

▪ MBD 8 : Declaration of bidder’s past supply chain management practices

▪ MBD 9 : Certificate of Independent Bid Determination

C. The contract

C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.1.1 Form of Offer

C1.1.2 Form of Acceptance

C1.1.3 Schedule of Deviations

C1.2 Contract Data

C1.2.1 Conditions of Contract

C2: Pricing Data

C2.1 Pricing Instructions

C2.2 Bill of Quantities

C3: Scope of Work

C3.1 Standard and Project specifications

C3.4 General Conditions of Contract

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

The tender

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

T1 tendering procedures

T1.1 Tender notice & invitation mbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the mkhondo local municipality

Bid number: MKHO02/2026/27 closing date: 12 august 2026 closing time: 12:00

Provision of hygiene services and consumables for a period of twenty-four (24)

Description

Months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT GROUND FLOOR, No. 33 Corner Market

and De Wet Street, eMkhondo, 2380

Mkhondo local municipality

(OPERATION HOURS: Mon To Thurs - 7h30 UNTIL 16H30 and Friday 14h00

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT REGISTRATION No.

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

1.1 Are you the accredited Yes No 1.2 Are you a foreign Yes No

representative in South Africa for based supplier for

the Goods /Services / Works [If YES enclose proof] the Goods/ Services/ [If YES answer Part B:3]

Offered? Works Offered?

1.3 Total number of Items offered 1.4 Total Bid Price R

1.5 SIGNATURE of Bidder 1.6 Date

1.7 Capacity under which this Bid is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department Finance – SCM Department Corporate Services

Contact Person Mr MC Gumede Contact Person Ms W.D Mahlangu

Telephone Number (017) 004 0197 Telephone Number (017) 004 0197

E-Mail Address [email protected] E-Mail Address [email protected]

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement

Regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of

Contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use

This provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a separate tcs

Certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must

Be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Above.

3. Mandatory returnables, tender rules and instructions (failure to comply with the pre-set requirements,

4.1 Duly completed and signed mbd 1 form by service provider and formal written price quotation by the bidder

4.2 Completion and signing of all declaration forms (mbd)

4.3 Submission of a valid SARS tcs pin

4.4 Proof and declaration that the bidder is not in arrears of municipal rates more than 90 days

4.5 Proof of registration with recognized professional bodies

4.6 Bidder must provide certified ID copies of all directors, shareholders, and partners

4.7 All certified copies must not be older than three (03) months from closing date.

4.8 Certified copy of company registration certificate to be attached with the bid document

4.9 Central supplier database (csd) registration report, and

4.10 Declaration that bidder is not in arrears of any municipal rates, municipal rates of each company director,

Valid lease agreement and lease declaration by lessor, or proof of residence from the municipal council (if

Operating businees from an informal non-billed residential area)

NO bids will be considered from persons in the service of the state. All certified copies must not be older than

Three months from tender closing date. Copies of certified copies will not be considered as valid copies.

SIGNATURE OF BIDDER: ................................................... Date: .....................................

Capacity under which this bid is signed: ...................................................

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

MKHO02/2026/27

Provision of hygiene services and consumables for a period of twenty-four

(24) months

Closing date: 12 august 2026

In terms of Section 110 of the Municipal Finance Management Act, 2003 (No. ), tenders are hereby invited

for the PROVISION OF HYGIENE SERVICES AND CONSUMABLES FOR A PERIOD OF TWENTY-FOUR (24) MONTHS. Bid

documents may be downloaded from the Municipal website, www.mkhondo.gov.za and the e-tender portal,

www.etenders.gov.za from 10 July 2026.

The closing time for receipt of tenders is 12:00hrs on 12/08/2026.Telegraphic, facsimile, e-mail, unmarked and late

tenders will under no circumstances be considered and accepted. The tender box will be emptied just after closing

time on the closing date. The bids will NOT be opened in public on tender closing date. No compulsory briefing

session will be held for this bid.

Any technical enquiries relating to the tender document may be directed to Ms N.H Kunene Tel: 017 004 0197, email

[email protected] and Any procurement related enquiries relating to the tender document may be

directed to the section Supply Chain Management at 017 004 0197, to Mr. MC Gumede, email

[email protected]

Fully completed tender documents, clearly marked Tender No. MKHO02/2026/27: “PROVISION OF HYGIENE

SERVICES AND CONSUMABLES FOR A PERIOD OF TWENTY-FOUR (24) MONTHS” must be placed in a sealed envelope

and placed in the tender box provided by Mkhondo Local Municipality, No. 33 Corner Market and De Wet Street,

eMkhondo, 2380, by no later than the 12th of August 2026 on closing date. The envelope must be endorsed with

number, title and closing date as indicated above.

The Tender can only be submitted on the documentation that is issued. Bids will be evaluated using Method 2 of

evaluation (that is compliance to mandatory requirements and returnables, functionality assessment, and evaluation

for price and preference points). Bidders are expected to score a minimum score of 60% for Functionality under Stage

Two Evaluation to be considered for the third stage of evaluation. All submissions will be adjudicated in terms of the

Mkhondo Local Municipality’s Procurement Policy and Bids will be evaluated in accordance with Preferential

Procurement Policy Framework Act no as well as the Preferential Procurement Regulations, 2022

(PPR2022). The 80/20 Price and Specific goals Point System will be applicable for this Tender. Mkhondo Local

Municipality Supply Chain Management Policy allocate 20 points in terms of specific goals as follows:

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

• Points for 100% Black person or people owned enterprise (5 points)
• Points for more than 30% people living with disability shareholding or owned enterprise (2,5 points),
• Points for more than 30% Youth Shareholding or owned enterprise (2,5 points)
• Points for more than 30% woman or women shareholding or owned enterprise (2,5 points)
• Points for Enterprise located within Mkhondo Local area of jurisdiction (2,5 points)
• Points for valid B-BBEE Level 1 contribution (SANAS verified B-BBEE certificate for

generic enterprise, and for EME and SME a sworn affidavit or CIPC issued certificate

confirming annual turnover and level of Black Ownership B-BBEE Level (5 points)

No awards will be made to a person:

• Who is not registered on the Central Supplier Database;
• Who is in the service of the state;
• If that person is not a natural person, of which any director, manager, principal shareholder or stakeholder

is a person in the service of the state; and/or

• Who is an advisor or consultant contracted with the municipality or municipal entity.

Bidders that do not hear anything after three (3) months from closing date of this tender must consider their bids

as unsuccessful.

The municipality reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any

tender or to accept a part of it. The municipality does not bind itself to accepting the lowest tender or award a

contract to the bidder scoring the highest number of points.

The following documents must be attached (Bidders that fail to submit documents indicated as compulsory will

be disqualified)

• Copy/ printed valid Tax compliance status Pin to enable the municipality to verify the bidder’s tax

compliance status- Compulsory

• Certified Copy of Bidder’s (the Entity) and it’s Director’s current (for the month ended June 2026)

municipal account or copy of valid Lease Agreement – Compulsory

• Valid full comprehensive CSD registration report (not a summary) not older than thirty days from tender

closing date – Compulsory

• Copy of Company registration certificate and Certified copies of IDs of Directors – Compulsory
• Valid Letter of Authority to sign the bid with valid specimen signatures under official Letterhead of the

company – Compulsory

M.J Mkhonza

Municipal manager

Mkhondo local municipality

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

T1.2 Tender data

The conditions of tender are the Standard Conditions of Tender as contained in Annexure F of CIDB standard

uniformity in construction procurement. (See www.cidb.org.za) which are reproduced without amendment or

alteration for the convenience of tenderers in this tender in the section T1.3 of the tender data.

The Standard Conditions of Tender for procurement makes several references to the tender data for details that

apply specifically to this tender. The tender data shall have precedence in the interpretation of any ambiguity or

inconsistency between it and the standard conditions of tender for procurement other than disposals.

Each item of data given below is cross-referenced to the relevant clause in the above-mentioned Standard Conditions

of Tender.

Clause number Data

F 1.1 The Employer is:

Action MKHONDO LOCAL MUNICIPALITY

F.1.2 The bid documents issued by the Employer comprise:

Tender Documents

The bid

Part T1 Bidding procedures

Part T1.1 Bid notice and invitation to bid

Part T1.2 Tender data

Part T2 Returnable documents

Part T2.1 List of returnable documents

Part T2.2 Returnable schedules

The contract

Part C1 Agreements and contract data

C1.1 Form of offer and acceptance

C1.2 Contract data

Part C2 Pricing Data

C2.1 Pricing Instructions

C2.2 Bill of Quantity

Part C3 Scope of Works

C3 Scope of Works

Part C3.4 General Conditions of Contract (GCC 2015)

C3.4 General Conditions of Contract

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

F.1.3 The Employer's Representative is:

Communication Name: Ms W.D Mahlangu

and Employer’s Capacity: General Manager, Corporate Services (Mkhondo Local Municipality)

Representative

E-mail: [email protected]

F.1.4 The employer is not obliged to accept the lowest or any tender offer

The employer’s right

to accept or reject

any tender offer:

F.1.5 A competitive negotiation procedure will not be followed

F.2.1

Tender Evaluation Tender Evaluation: Failure to submit the below-mentioned documents will lead to

disqualification of your bid.

First Stage Supply Chain Management Compliance Evaluation:

▪ Copy/ printed of a valid Tax Compliance Status Pin (TCS) to enable the

municipality to verify the bidder’s tax compliance status- Compulsory

▪ Certified Copy of bidder’s (for both the entity and its Directors) current (month

ended June 2026) municipal account or copy of valid Lease Agreement –

Compulsory

▪ Valid FULL / COMPREHENSIVE CSD Registration report (not a summary) not

older than thirty days from tender closing date– Compulsory

▪ Copy of the company registration certificate and certified copies of Identity

Documents of each Director – Compulsory

▪ Duly completed MBD forms – Compulsory

▪ Valid Letter of Authority to sign the bid on behalf of the Company - Compulsory

Second Stage Evaluation of Bidders is the Ability to execute the project in terms of SCM

regulation 28 (1)(b). The bidder must meet a minimum of sixty percent (60%) or 60

points out of a total 100 points.

The following is required:

▪ Company Experience (40)

Bidders must submit appointment letters/ Purchase Orders and Completion

Certificate of previous Projects of similar nature/scope.

▪ Financial Capacity (25)

Bidders must submit a bank stamped (electronic or physical stamp) copy of a valid

Bank Rating Certificate.

▪ Company Reference Letters (10)

Bidders are required to submit company reference letters for similar work from

current and previous clients.

▪ Tools, Equipment and Resources (25)

Bidder must submit proof of bakkie(s) ownership

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

Description Allocation Max. Points

Company - Bidder has six (06) or more appointment letters/ purchase orders in

Experience. similar work with previous and current clients (40 points)

Bidders to

demonstrate proof of - Bidder has four (04) to five (05) appointment letters/purchase orders

appointment of in similar work with previous and current clients (30 points) 40

similar nature with

previous and current - Bidder has two (02) to three (03) appointment letters/purchase

clients within the orders in similar work with previous and current clients (20 points)

past 10 years.

• Bidder has one (01) appointment letter/purchase order in similar

work with previous and current clients (10 points)

Financial Capacity: - Bank Rating Code A: Indisputable for enquiries. Undoubtedly good

Bidders must submit for the amount offered (25 points)

proof valid

(stamped) Bank - Bank Rating Code B: Good for the amount offered (20 points)

Rating Code.

• Bank Rating Code C: Good for the amount offered (15 points) 25

• Bank Rating Code D or Lower (05 points)

Tools, Equipment

And Resources: - Bidder has a minimum of three (03) Bakkies registered in its name

Bidder must submit (proof of registration to be submitted for verification) (25 points)

proof of ownership

of Bakkie(s) in its - Bidder has two (02) Bakkies registered in its name (proof of 25

own name registration to be submitted for verification) (15 points)

• Bidder has one (01) Bakkie registered in its name (proof of

registration to be submitted for verification) (05 points)

Company - Bidder has between one (01) and two (02) reference letters from

Reference

previous and current clients for similar work – (05 points) Letters: Provide

company

reference letters - Bidder has between three (03) and four (04) reference letters from

for similar works

from current and previous and current clients for similar work – (06 points) 10

previous clients

(Letters must be - Bidder has five (05) or more reference letters from previous and

signed by clients

on their official current clients for similar work – (10 points)

letterhead and

stamped)

Total points scorable 100

Bidders must score a minimum of 60 Points out of 100 (or 60%) under

Functionality (Second Stage of Evaluation) to be considered for next stage of

Evaluation (Third Stage: Points for Price and Special Goals)

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

Third Stage Evaluation on 80/20-point system

▪ 80/20 preference point system for rendering of services with Rand value up to

R50 million.

▪ 80 maximum points will be allocated for the lowest acceptable total bid price

▪ 20 points will be allocated for specific goals in terms of preference point system

as per the completed MBD 6.1

F.3.1

Alternative tender offers will NOT be considered

Alternative

Tenders

F.3.2 Bids may only be submitted on the Bid documentation issued by MLM.

Submitting a Bid documents may only be completed in permanent (no erasable pens will be allowed)

Tender Offer black ink

F.3.3 The Employer’s address for delivery of bid offers and identification details to be shown

Submitting a on each bid offer package are:

Tender Offer

Location of bid box: The Bid Box

Physical address: MKHONDO LOCAL Municipality

Cnr Market and De Wet Street

eMKHONDO

2380

Identification details:

Contract Number: MKHO02/2026/27

Description: PROVISION OF HYGIENE SERVICES AND CONSUMABLES FOR A

Period of twenty-four (24) months

F.3.4

The closing time for submission of bid offers is:

Closing Time

Time: 12:00 p.m on 12 AUGUST 2026.

Format: Telephonic, telegraphic, telex, facsimile or e-mailed bid offers will NOT be

accepted.

F.3.5

The bid offer validity period is 90 days

Tender Offer

Validity

F.3.6 The tenderer is required to submit with his tender:

Certificates

1. Not Applicable

F.3.7 The Bids will not be open in public on tender closing date

Opening of Bid

Submissions

F.3.8

Two-Envelope A two-envelope procedure will NOT be followed.

System

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

F.3.9 Replace the contents of the clause with the following:

Arithmetical Errors “Check responsive tender offers for arithmetical errors, correcting them in the following

manner:

a) Where there is a discrepancy between the amounts in figures and in words, the

amount in figures shall govern.

b) If bills of quantities (or schedule of quantities or schedule of rates) apply and there is

an error in the line item total resulting from the product of the unit rate and the

quantity, the rate shall govern and the line item total shall be corrected.

c) Where there is an error in the total of the prices either as a result of corrections

required by this checking process or in the Tenderers addition of prices, the total of

the prices shall be adjusted to reflect the arithmetically correct summation of

corrected line item totals.

Consider the rejection of a tender offer if the Tenderer does not accept the correction of

the arithmetical errors in the manner described above.”

F.3.10 The preference procedure for evaluation of responsive bid offers shall be the 80/20-

Evaluation of Bid point preference system, in full compliance with Technical and general criteria will be

Offers evaluated.

F.3.11 Successful Tenderers will be notified in writing via e-mail and or telephonically and will

Successful be subjected to signing of a service level agreement with the Employer.

Tenderers

F.3.12 If Bidders did not hear from MLM within thirty (30) working days upon closing date of

Unsuccessful the Tender, they should consider their Tender unsuccessful.

Tenderers

F.3.13 The number of paper copies of the signed contract to be provided by the Employer is

Provide Copies of one.

the Contracts

Additional Conditions Applicable to this Bid

The additional conditions of bid are:

1. The Employer may also request that the bidder provide written evidence that his

financial, labour, and other resources are adequate for carrying out the contract.

2. The Employer reserves the right to appoint a firm of chartered accountants and

auditors and/or execute any other financial investigations on the financial

resources of any bidder. The bidder shall provide all reasonable assistance in such

investigations.

3. The bidder shall be required to complete the Form of Offer and Acceptance

and Bills of Quantity for all the region or regions for which they intend to bid for.

4. The bid document shall be submitted as a whole and shall not be taken apart.
5. List of returnable documents (PART T2) must be completed in full. (A bidder’s

company profile will not be used by the Local Municipality to complete PART T2

on behalf of the bidder)

NB: If PART T2 is not completed in full by the bidder, this offer will be rejected.

Technical adjudication and General Criteria

Tenders will be adjudicated in terms of inter alia:

• Compliance with Tender conditions
• Technical specifications

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

If the Tenderer does not comply with the Tender Conditions, the Tenderer may be

rejected. If technical specifications are not met, the Tender may also be rejected.

Regarding the above, certain actions or errors are unacceptable and warrants REJECTION

OF THE TENDER, for example

• Pages to be completed, removed from the Tender document, and have therefore

not been submitted.

• If tender document is not fully completed as required and as stipulated in the

tender data.

• If any tender document is tempered with or unbind or unbundled.
• Failure to complete the schedule of quantities as required in full.
• Scratching out without initialling next to the amended rates or information.
• Writing over / painting out rates / the use of tippex or any erasable ink, e.g. pencil.
• The Tender has not been properly signed by a party having the authority to do so,

according to the – “Authority for Signatory”

• A Resolution by a Board of Directors of the Company authorizing the Tenderer to

sign the Tender document on behalf of the Company. No authority for signatory

submitted (Additional copy to be attached with Specimen Signatures under the

Entity’s Official Letterhead)

• Particulars required in respect of the Tender have not been provided – non-

compliance of Tender requirements and/or specifications.

• The Tenderer’s attempts to influence or has in fact influenced the evaluation

and/or awarding of the contract.

• The Tender has been submitted after the relevant closing date and time
• Failure to complete and sign Form Form of Offer and Acceptance
• If any municipal rates and taxes or municipal service charges owed by that Tenderer

or any of its directors to the municipality, or to any other municipality or municipal

entity, are in arrears for more than three months.

• Tax Clearance Certificate / Valid Tax Compliance Status documents with Pin.
• Each company within the Joint Venture / Consortium must submit Tax Clearance

Certificate or a copy of Tax Compliance Status document with Pin

• Certified copies of directors ID.
• Copy of company registration documents.
• The bidding entity as well as all its directors must submit current certified copies

(month ended June 2026) of Municipal account statements which is not in arrears

for more than three (3) months in arrears or valid lease agreement which is in the

name of the business and or the directors,

• Recent (NOT OLDER THAN THIRTY DAYS FROM TENDER CLOSING DATE) Full

comprehensive Central Supplier Database (CSD) registration report (NOT a

summary)

• Completed and Signed Schedule of Quantities

Evaluation of the Tenderer’s position in terms of:

▪ Current contractual obligations

▪ Capacity to execute the contract as per pre-set Functionality

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

Clause number Data

Previous experience

The procedure for the evaluation of responsive Bids will be on the average of the

previous projects where the firm was involved

The tenderer shall list in the appropriate Forms the appropriate related and similar

projects undertaken by the tenderer.

Evaluation of the Tenderer’s position in terms of his previous experience. Emphasis will be

placed on the following:

▪ Experience in the relevant technical field

▪ Experience of contracts of similar size

The tenderer shall provide documentation of company experience of each member of the

Consortium/Joint Venture related projects.

Financial ability to execute the contract:

Evaluation of the Tenderer’s financial ability to execute the contract. Emphasis will be

placed on the following:

▪ Bank rating (Bank Stamped) of the main partners company.

Good standing with SA Revenue Services

▪ Determine whether an original valid tax clearance certificate has been submitted.

▪ The Tenderer must affix a valid Tax Clearance pin verification

If the Tender does not meet the requirements contained in the MLM Procurement Policy,

and the mentioned framework, it will be rejected by the Council, and may not

subsequently be made acceptable by correction or withdrawal of the non-conforming

deviation or reservation.

Penalties

The Mkhondo Local Municipality will if upon investigation it is found that a preference in

terms of the Act and these regulations has been obtained on a fraudulent basis, or any

specified goals are not attained in the performance of the contract, on discretion of the

Municipal Manager, one or more of the following penalties will be imposed:

▪ Cancel the contract and recover all losses or damages incurred or sustained from the

Tenderer.

▪ Impose a financial penalty at the discretion of Council

Restrict the contractor, its shareholders, and directors on obtaining any business from the

Mkhondo Local Municipality for a period of 5 years.

The additional conditions of Tender are:

1 Mkhondo Local Municipality may also request that the Tenderer provide written

evidence that his financial, labour and resources are adequate for carrying out the

project.

2 The Mkhondo Local Municipality reserves the right to appoint a firm of chartered

accountants and auditors and / or execute any other financial investigations on the

financial resources of any Tenderer. The Tenderer shall provide all reasonable

assistance in such investigations.

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

T1.2.1 Evaluation schedule: tender compliance

Tender Compliance by the Contracting Firm

Evaluation Criteria Evaluation Criteria Elimination Factor

Completing tender Must initial every page in the tender document, signing and fill

Yes

document the tender document in full.

Tax Compliance Pin Proof of Tax Registration and Compliance with South African

Yes Revenue Service (SARS)

CSD Registration A copy of a FULL / COMPREHENSIVE (Not a Summary) CSD

Report registration report of the company which is not older than 1 Yes

(one) month from tender closing date must be attached.

Municipal Services A certified copy of municipal account statement (for the month

Account ended June 2026) of the bidder (All Directors and Company)

Yes

which does not owe municipal services for more than 90 days

must be attached.

Municipal Bid Bidder must duly complete all Municipal Bidding Declaration

Declaration (MBD) (MBD) Documents Yes

Documents

Certifying Returnable A Bidder must certify all returnable documents that must be

Documents certified (as per tender instructions) Yes

Initialling of tender ALL pages of the tender document must be initialled by

document pages authorised signatory. Yes

Unauthorised Pen, and Bid will be rejected if the bidder uses tipex (or any unauthorised

Erasures erasures) for corrections, that also includes non-black pens, and Yes

non-permanent pens

Compulsory Enterprise The bidder must duly complete the compulsory enterprise as set

Questionnaire out in the tender document Yes

Authority to sign the Bidder to submit a valid Letter of Authority to Sign the bid with Yes

bid specimen signatures under the Entity’s Official Letterhead

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that

the contents of this schedule are within my personal knowledge and are to the best of my belief both true and correct.

Person Authorized to sign Tender:

Full name: ....................................................................................................................................

Capacity: ....................................................................................................................................

Signature: ............................................................ Date: .....................................................

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

T1.2.2

Annexure f

(Normative)

Standard conditions of tender

As published in Annexure F of the CIDB Standard for Uniformity for construction Procurement, Board Notice 136 Government

Gazette No July 2015

F1 general

F1.1 Action The Employer and each Tenderer submitting a tender offer shall comply with

these conditions of tender. In their dealings with each other, they shall

discharge their duties and obligations as set out in F.2 and F.3, timeously and

with integrity, and behave equitably, honest, and transparently.

F1.2 Tender Documents The documents issued by the Employer for the purpose of a tender offer are listed in

the tender data.

F1.3 Interpretation The tender data and additional requirements contained in the tender schedules that

F1.3.1 are included in the returnable documents are deemed to be part of these conditions of

tender.

F1.3.2 These conditions of tender, the tender data and tender schedules which are only

required for tender evaluation purposes, shall not form part of any contract arising

from the invitation to tender.

F1.3.3 For the purposes of these conditions for the calling for expressions of interest, the

following definitions apply:

a) Comparative offer means the Tenderers financial offer after the factors of non-

firm prices, all unconditional discounts and any other tendered parameters that

will affect the value of the financial offer have been taken into consideration.

b) Corrupt practice means the offering, giving, receiving, or soliciting of anything of

value to influence the action of the Employer or his staff or agents in the tender

process; and

c) Fraudulent practice means the misrepresentation of the facts in order to influence

the tender process or the award of a contract arising from a tender offer to the

detriment of the Employer, including collusive practices intended to establish

prices at artificial levels quality (functionality) means the totality of features and

characteristics of a product or service that bear on its ability to satisfy stated or

implied needs

F1.4 Communication and i) Each communication between the Employer and a Tenderer shall be to or from

Employer’s agent the Employer’s agent only, and in a form that can be read, copied, and recorded.

ii) Writing shall be in the English language.

iii) The Employer shall not take any responsibility for non-receipt of communications

from or by a Tenderer. The name and contact details of the Employer’s agent are

stated in the tender data.

F1.5 Employer’s right to The Employer may accept or reject any variation, deviation, tender offer, or alternative

accept or reject any tender offer, and may cancel the tender process and reject all tender offers at any time

tender offer before the formation of a contract. The Employer shall not accept or incur any liability

F1.5.1 to a Tenderer for such cancellation and rejection but will give written reasons for such

action upon written request to do so.

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

F1.5.2 The Employer may not subsequent to the cancellation or abandonment of a tender

process or the rejection of all responsive tender offers re-issue a tender covering

substantially the same scope of work within a period of six months unless only one

tender was received and such tender was returned unopened to the Tenderer.

F2 tenderers obligations

F2.1 Eligibility Submit a tender offer only if the Tenderer satisfies the criteria stated in the tender data

and the Tenderer, or any of his principals, is not under any restriction to do business

with the Employer.

F2.2 Cost of tendering Accept that the Employer will not compensate the Tenderer for any costs incurred in

the preparation and submission of a tender offer, including the costs of any testing

necessary to demonstrate that aspects of the offer satisfy requirements.

F2.3 Check documents Check the tender documents on receipt for completeness and notify the Employer of

any discrepancy or omission.

F2.4 Confidentiality and Treat as confidential all matters arising in connection with the tender. Use and copy the

copyright of documents issued by the Employer only for the purpose of preparing and submitting a

documents tender offer in response to the invitation.

F2.5 Reference Obtain, as necessary for submitting a tender offer, copies of the latest versions of

documents standards, specifications, conditions of contract and other publications, which are not

attached but which are incorporated into the tender documents by reference.

F2.6 Acknowledge Acknowledge receipt of addenda to the tender documents, which the Employer may

addenda issue, and if necessary, apply for an extension to the closing time stated in the tender

data, in order to take the addenda into account.

F2.7 Clarification Attend, where required, a clarification meeting at which meeting the Tenderers may

meeting familiarize themselves with aspects of the proposed work, services or supply and raise

questions. Details of the meeting are stated in the tender data.

F2.8 Seek clarification Request clarification of the tender documents, if necessary, by notifying the Employer

at least five working days before the closing time stated in the tender data.

F2.9 Insurance Be aware that the extent of insurance to be provided by the Employer (if any) might

not be for the full cover required in terms of the conditions of contract identified in the

contract data. The Tenderer is advised to seek qualified advice regarding insurance.

F2.10 Pricing of the tender Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes

offer (except Value Added Tax (VAT), and other levies payable by the successful Tenderer,

F2.10.1 such duties, taxes and levies being those applicable 14 days before the closing time

stated in the tender data.

F2.10.2 Show VAT payable by the Employer separately as an addition to the tendered total of

the prices.

F2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject

to adjustment except as provided for in the conditions of contract identified in the

contract data

F2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The

conditions of contract identified in the contract data may provide for part payment in

other currencies.

F2.11 Alterations to Not make any alterations or additions to the tender documents, except to comply with

documents instructions issued by the Employer, or necessary to correct errors made by the

Tenderer. All signatories to the tender offer shall initial all such alterations. Erasures

and the use of masking fluid are prohibited.

F2.12 Alternative tender Submit alternative tender offers only if a main tender offer, strictly in accordance with

offers all the requirements of the tender documents, is also submitted. The alternative tender

F2.12.1 offer is to be submitted with the main tender offer together with a schedule that

compares the requirements of the tender documents with the alternative

requirements the Tenderer proposes.

F2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the

tender data or criteria otherwise acceptable to the Employer.

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

F2.13 Submit a tender Submit a tender offer to provide the whole of the works, services or supply identified

offer in the contract data and described in the scope of works, unless stated otherwise in the

F2.13.1 tender data.

F2.13.2 Return all returnable documents to the Employer after completing them in their

entirety, either electronically (if they were issued in electronic format) or by writing in

Black ink.

F2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the

number of copies stated in the tender data, with an English translation of any

documentation in a language other than English, and the parts communicated

electronically in the same format as they were issued by the Employer.

F2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender

data. The Employer will hold all authorized signatories liable on behalf of the Tenderer.

Signatories for Tenderers proposing to contract as joint ventures shall state which one

of the signatories is the lead partner whom the Employer shall hold liable for the

purpose of the tender offer.

F2.13.5 Seal the original and each copy of the tender offer as separate packages marking the

packages as “ORIGINAL” and “COPY”. Each package shall state on the outside the

Employer’s address and identification details stated in the tender data, as well as the

Tenderers name and contact address.

F2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal

the returnable documents listed in the tender data in an envelope marked “financial

proposal” and place the remaining returnable documents in an envelope marked

“technical proposal”. Each envelope shall state on the outside the Employer’s address

and identification details stated in the tender data, as well as the Tenderers name and

contact address.

F2.13.7 Seal the original tender offer and copy packages together in an outer package that

states on the outside only the Employer ‘s address and identification details as stated

in the tender data.

F2.13.8 Accept that the Employer will not assume any responsibility for the misplacement or

premature opening of the tender offer if the outer package is not sealed and marked

as stated.

F2.14 Information and Accept that tender offers, which do not provide all the data or information requested

data to be completely and, in the form, required, may be regarded by the Employer as non-

completed in all responsive.

respects

F2.15 Closing time Ensure that the Employer receives the tender offer at the address specified in the

F2.15.1 tender data not later than the closing time stated in the tender data. Proof of posting

shall not be accepted as proof of delivery. The Employer shall not accept tender offers

submitted by telegraph, telex, facsimile or e-mail, unless stated otherwise in the tender

data.

F2.15.2 Accept that, if the Employer extends the closing time stated in the tender data for any

reason, the requirements of these conditions of tender apply equally to the extended

deadline.

F2.16 Tender offer validity Hold the tender offer(s) valid for acceptance by the Employer at any time during the

F2.16.1 validity period stated in the tender data after the closing time stated in the tender data.

F2.16.2 If requested by the Employer, consider extending the validity period stated in the

tender data for an agreed additional period.

F2.17 Clarification of Provide clarification of a tender offer in response to a request to do so from the

tender offer after Employer during the evaluation of tender offers. This may include providing a

submission breakdown of rates or prices and correction of arithmetical errors by the adjustment

of certain rates or item prices (Or both). No change in the competitive position of

Tenderers or substance of the tender offer is sought, offered, or permitted. Note: Sub-

clause F.2.17 does not preclude the negotiation of the final terms of the contract with

a preferred Tenderer following a competitive selection process, should the Employer

elect to do so.

of 84

Tender NO. MKHO02/2026/27

Bidder witness employer witness

F2.18 Provide other Provide, on request by the Employer, any other material that has a bearing on the

material tender offer, the Tenderers commercial position (including notarized joint venture

F2.18.1 agreements), Pre-refencing arrangements, or samples of materials, considered

necessary by the Employer for the purpose of a full and fair risk assessment. Should the

Tenderer not provide the material, or a satisfactory reason as to why it cannot be

provided, by the time for submission stated in the Employer’s request, the Employer

may regard the tender offer as non-responsive.

F2.18.2 Dispose of samples of materials provided for evaluation by the Employer, where

required.

F2.19 Inspections, tests, Provide access during working hours to premises for inspections, tests and analysis as

and analysis provided for in the tender data.

F2.20 Submit securities, If requested, submit for the Employer’s acceptance before formation of the contract,

bonds, policies, etc. all securities, bonds, guarantees, policies, and certificates of insurance required in

terms of the conditions of contract identified in the contract data.

F2.21 Check final draft Check the final draft of the contract provided by the Employer within the time available

for the Employer to issue the contract.

F2.22 Return of other If so, instructed by the Employer, return all retained tender documents with