Refurbishment of nonkqubela station (6gb+ building contractor)

Project involves refurbishment of Nonkqubela Station to enhance passenger experience, safety, aesthetics, and promote sustainable transport.

• Background: Station is dilapidated, vandalized, with aging facilities; a previous contractor failed to complete works, leaving upgrade incomplete.
• Objectives: Comply with legislation, improve working conditions, safety, security, and commuter experience.
• Scope: As listed in technical specifications.
• Areas: Station building, platforms, commuter ablutions, messroom facilities.
• Contract: JBCC Minor Works Agreement.
• Insurance: PRASA covers required insurances; contractor covers construction-related insurances per JBCC.
• Professional staff: Site Manager with Building qualification and 5 years experience.
• Contractor must be CIDB 6GB or higher and financially strong.

• Compulsory Briefing Session: 23 July 2026 at 10h00, Nonkqubela Train Station.
• Closing date for questions: 27 July 2026.
• Closing date for responses to questions: 30 July 2026.
• Bid submission closing date: 12 August 2026 at 12:00.
• Bid validity period: 90 working days from closing date; extension may be requested.
• Evaluation, appointment, contract negotiations, and commencement dates are to be announced (TBA).

• For RFP queries during the process: Submit RFP Clarification Form to [email protected] by 27 July 2026.
• After closing date: Contact Bid Secretariat at telephone 021 818 7276 or [email protected].
• For complaints: Email [email protected] with bid description, reference number, closing date, supplier name, contact details, and detailed complaint.
• Submission address: Passenger Rail Agency of South Africa, Prasa Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000.

• Submit your bid in two sealed envelopes/boxes: Volume 1 (Envelope 1) for technical, compliance, and specific goals; Volume 2 (Envelope 2) for the financial proposal (Tender Form C and Price Schedule/BOQ).
• Volume 2 must be in a separate sealed envelope.
• Include 1 original response; copies and an electronic version (on a memory card/external drive) are allowed.
• All documents must be in English, A4 format (graphics max A3), neatly bound.
• Original must be signed by an authorized person; authorization proof must be included.
• Non-original documents must be certified as true copies by a Commissioner of Oaths.
• Use black ink for signatures.
• Deliver to: Passenger Rail Agency of South Africa, Prasa Tender Drop Off Office, 3 Old Marine Drive, Cape Town, 8000.
• Closing date: 12 August 2026 at 12:00.
• Late submissions or submissions to the wrong address will be disqualified.
• A compulsory briefing session must be attended on 23 July 2026 at 10h00 at Nonkqubela Train Station; a Certificate of Attendance (Form D) must be submitted.
• Failure to attend the compulsory briefing may lead to disqualification.
• Returnable documents include: Tender Form (Pricing Schedule) Form C, SBD 4 Bidder’s Disclosure, SBD 6.1 Preference Points Claim Form, Pricing Schedule Annexure C.
• Bidders must fill and sign the submission register at the drop-off office.
• Do not canvass PRASA officials; collusion will lead to disqualification and restriction.

CIDB registration 6GB or higher. Tax compliance and Central Supplier Database registration. Financial stability to handle project workload. Mandatory attendance at pre-bid briefing. Compliance with all legal and regulatory requirements.

Scope of work for refurbishment of Nonkqubela Station includes:

• Repair leaking roof.
• Alterations to existing building.
• Replace damaged locks.
• Replace missing/damaged tiles.
• Replace damaged ceiling.
• Paintwork to existing surfaces.
• Glazing.
• Plumbing works.
• Repair damaged platforms.
• Electrical work.
• Electronics.

Targeted areas: Station building, platforms, commuter ablutions, messroom facilities.

Contractor requirements:

• Must be registered with CIDB with a grading of 6GB or higher.
• Must be financially strong to cope with workload.

Key professional staff requirement:

• Site Manager: Professional Registration/B-Tech Degree/N Diploma in Building/Architectural/Civil or N6 Building qualification, with minimum 5 years experience in a Built Environment.

Contract form: JBCC (June 2024) Edition 6.2 Minor Works Agreement.

Insurance: Contractor covers construction-related insurances as per JBCC conditions; PRASA covers other required insurances.

Measurement and payment: PRASA PMU team evaluates, measures, certifies, and processes contractor claims.

• Bid responses must be clear, concise, follow a clear methodology explained in an executive summary.
• Use numbered headings, bullet points, sections, appendices for clarity.
• Information should be orderly as per RFP requirements.

• Key professional staff: Site Manager requires Professional Registration/B-Tech Degree/N Diploma in Building/Architectural/Civil or N6 Building qualification, with minimum 5 years experience in Built Environment.
• Evaluation considers bidder's experience, technical capacity, and business credentials.

• Financial proposal (Tender Form C and Price Schedule/BOQ) must be submitted separately in Volume 2.
• PRASA may request annual financial statements for due diligence.
• Pricing must be in prescribed format; changes after closing not accepted unless contract allows.
• Performance and bid bonds may be applicable, but details not specified.

• Financial proposal must be submitted separately in Volume 2 (Envelope 2), containing Tender Form C and Price Schedule/BOQ.
• Bidders must submit pricing in the prescribed format.
• Performance and bid bonds are mentioned as potentially applicable, but no specific details are provided in the extracted text.
• PRASA reserves the right to request annual financial statements for due diligence.
• PRASA may negotiate market-related pricing with the highest-scoring bidder; if not agreed, may negotiate with next highest or cancel the bid.
• All bid preparation costs are borne by the bidder; no reimbursement by PRASA.

Mandatory requirements for bid submission (Stage 1A – failure leads to disqualification):

• Submit Price Schedule/BOQ and Tender Form C in Volume 2.
• Provide proof of active CIDB grading 6GB or higher (joint venture bidders submit joint certificate).
• Submit completed Briefing Session Certificate (Form D) and appear on attendance register.

Other mandatory requirements (Stage 1B – failure at pre-award stage may lead to disqualification):

• Valid Letter of Good Standing (COIDA).
• Valid SARS Pin for tax compliance.
• CSD Supplier Registration Number.
• Completion and submission of all RFP documentation.
• Sign submission register at drop-off office.
• Proof of bank account.
• Company registration documents (Certificate of Incorporation).
• Joint Venture/Consortium agreement or written intention to enter one if applicable.
• Certified copy of ID documents of owners.
• Proof of office/builders yard/workshop within Western Cape Metropolitan area (utility bill, lease, etc.).

Tax compliance: Bidders must be tax compliant; tax status verified via CSD; provide Tax Compliance Status (TCS) Pin.

Central Supplier Database (CSD): Registration required for all bidders (except foreign suppliers without local entity).

B-BBEE: Specific goals are evaluated; submit B-BBEE certificate/affidavit for scoring.

• Project objectives include compliance with safety legislation and improving safety and security aspects.
• Specific health and safety requirements are not detailed in the extracted text.

• PRASA disclaims liability for accuracy or completeness of information in the RFP.
• Confidentiality: Bidders must keep PRASA information confidential; may be required to sign confidentiality agreements.
• PRASA reserves rights to: modify or withdraw RFP without notice, reject non-conforming proposals, disqualify late submissions, call for additional documents, cancel bid, award contract anytime after closing, make no award, validate bidder information, request financial statements, and not accept post-closing price changes.
• All bid costs are borne by bidder; no reimbursement.
• Contract may be cancelled if information provided is incorrect post-award.
• PRASA may negotiate market-related price with top bidders or cancel bid.
• Best and Final Offer may be used if no proposal meets requirements.

Evaluation stages:

• Stage 1: Compliance – Mandatory and other mandatory requirements.
• Stage 2: Technical/Functionality – Threshold 70%.
• Stage 3: Price and Specific Goals – Price 80%, Specific Goals 20%.
• Stage 4: Objective Criteria – Based on PRASA SCM policy.
• Preference points claimed via SBD 6.1 form under PPPFA.
• PRASA may use Best and Final Offer process.