Print media advertising agency panel for mkhondo local municipality (36 months)

• Technical enquiries: Mr R. Kubheka, Communications Services. Tel: 017 004 0197. Email: [email protected]
• Bid procedure/SCM enquiries: Mr MC Gumede, Supply Chain Management. Tel: 017 004 0197. Email: [email protected]
• Employer's Representative: MJ Mkhonza (Municipal Manager). Email: [email protected]
• Submission address: Bid Box, Mkhondo Local Municipality, No. 33 Corner Market and De Wet Street, eMkhondo, 2380.

• Submit bid in sealed envelope to the bid box at No. 33 Corner Market and De Wet Street, eMkhondo, 2380.
• Deadline: 24 August 2026 at 12:00 (noon). Late, telegraphic, faxed, emailed, or mailed bids will not be accepted.
• Use only the official bid documentation provided by the municipality; do not retype.
• Complete all documents in black permanent ink only; no erasable ink, tippex, or pencil.
• Initial every page of the tender document and sign all corrections.
• Must include all compulsory returnable documents: Schedules 1-7, all MBD forms, Form of Offer and Acceptance, Bill of Quantities.
• Envelope must be clearly marked with tender number MKHO03/2026/27, title, and closing date.
• Bid box operating hours: Monday to Thursday 7:30–16:30, Friday until 14:00.
• Bids deposited in the wrong box or not on the submission register will be disqualified.
• Bid offer must remain valid for 90 days from closing date.

Bidders must be registered on the Central Supplier Database (CSD). No awards will be made to persons in the service of the state, advisors/consultants contracted with the municipality, entities whose directors/shareholders are in state service, or those on the National Treasury's restricted supplier list. The company and its directors must not have municipal rates arrears exceeding 90 days. Bidders must score at least 50% in the functionality assessment (company experience, key personnel qualifications, professional affiliations, and client references).

Scope: Appointment of a reputable print media advertising agency/service provider for local and national newspapers for Mkhondo Local Municipality.

• Contract period: 36 months.
• Deliverables: Advertising services in print media (newspapers).
• Key personnel requirement: Team Leader must have a qualification (Degree/Diploma/Higher Certificate) in Journalism, Graphic Design, Publishing, Communications or related media field, with relevant years of experience.
• Company must demonstrate experience through previous appointment letters/purchase orders for similar advertising work.
• Must provide proof of affiliation/membership with a recognized professional media/advertising body.
• References from previous/current clients for similar services required.

• Pricing must be submitted in Rand on the provided MBD 3.1 Pricing Schedule and Bill of Quantities.
• Rates and prices must be fixed for the contract duration, subject only to contract adjustment clauses.
• VAT must be shown separately as an addition to the total bid price.
• No bid fee indicated.
• No explicit requirements for bid guarantees, performance bonds, or payment terms stated in extracted text.

Mandatory for bid submission:

• Valid Central Supplier Database (CSD) registration: full comprehensive report not older than 30 days from closing date.
• Tax Compliance Status PIN from SARS or printed TCS certificate.
• Certified copy of company registration certificate.
• Certified copies of IDs for all directors (not older than 3 months).
• Certified municipal rates statements for the company and all directors (for month ended July 2026) showing no arrears >90 days, OR valid lease agreement with proof of lessor's rates.
• Valid Letter of Authority to sign the bid, with specimen signatures on company letterhead.
• Duly completed all MBD forms and Schedules 1-7.
• B-BBEE: Must submit original/valid B-BBEE certificate or sworn affidavit/CIPC certificate to claim preference points. Minimum level not specified, but B-BBEE Level 1 contributes 5 preference points.
• No awards to persons in service of the state, advisors/consultants contracted with municipality, or those on National Treasury's restricted supplier list.
• Foreign suppliers must complete a pre-award questionnaire.