{"name":"Mr. M Ramushu","email":"[email protected]","phone":"+27 67 411 9192","department":"/ PUBLIC ENTITY)","address":null}

Returnable Documents: C1.1 Form of Offer and Acceptance ..................................... 75, or Professional ARCHITECTURAL Technologist. An organogram with CVs, certified, qualifications, ID copies of the proposed technical staff must be attached., qualification Experience in ARCHITECTURAL Services. Each of the 4 supporting, 3.1. 15 years’ experience & above post qualification experience = 10 points, 3.2. 10 years or more but below 15 years’ post qualification experience = 7 Points, 3.3. 7 years or more but below 10 years’ post qualification experience = 5 Points, 3.4. 5 years or more but below 7 years’ post qualification experience = 2 Points, 3.5. Less than 5 years post qualification experience = 0 Points

with the relevant council as part of the tender evaluation process. In the event of any such person not

evaluation panel to perform functionality and risk assessments as described in 6(b) and 6(c) hereafter and

(b) Tender offers are judged by an evaluation panel in terms of functionality, which functionality will be

7. Notwithstanding the above, this tender shall be evaluated in 5 stages as follows

Stage 1: Administrative Compliance

Stage 2: Substantive Compliance

Stage 3: Functionality

7.1. Stage 1: administrtaive compliance responsiveness

1 Preference Points Claim Form in terms of The Preferential Procurement

7.2. Stage 3: substansive compliance responsiveness criteria

Bid response documents must deposited in a tender box situated at:

MMSEZ Offices, 93 Biccard Street, Polokwane, 0699.

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Mr. M Ramushu

CONTACT PERSON Aluwani Kutama CONTACT PERSON

Telephone +27 72 247 9851 +27 66 470 6591

Number telephone number

Facsimile number facsimile number

[email protected] [email protected]

E-MAIL ADDRESS E-MAIL ADDRESS & copy

[email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax compliance

Compliance system pin: or central supplier

STATUS DATABASE No: MAAA

Are you the

Accredited are you a foreign based

REPRESENTATIVE IN Yes No

SUPPLIER FOR THE GOODSSOUTH AFRICA FOR Yes No /SERVICES OFFERED?

The goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Form

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

Enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of

The state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ................................................

Tender No: MMSEZ/INF/2026/07/01

T1.2 Tender Data

T1.2.1 Standard Conditions of Tender

The conditions of tender are the Standard Conditions of Tender (August 2019 edition)

as contained in Annex C of the Construction Industry Development Board (CIDB)

Standard for Uniformity in Construction Procurement.

The Standard Conditions of Tender is not included in this tender document. Tenderers

must obtain it on the CIDB's Website at:

http://www.cidb.org.za/procurement/procurement_toolbox/cidb_pub/default.aspx

Clause

number

The conditions of tender are the Standard Conditions of Tender as contained in Annex C of the CIDB Standard for

Uniformity in Construction Procurement as per Government Notice No. 423 published in Government Gazette No.

August 2019 and as amended from time to time. (see www.cidb.org.za).

The Standard Conditions of Tender make several references to the Tender Data for details that apply

specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity

or inconsistency between it and the Standard Conditions of Tender.

Each item of data given below is cross-referenced to the clauses marked “C” in the above- mentioned

Standard Conditions of Tender

By submitting a tender in response to T1.1 Notice and Invitation to Tender above, the tenderer binds

himself to a pactum de contrahendo (contract aimed at conclusion of another contract), the terms of

which are contained in the Standard Conditions of Tender and T1.2 Tender Data.

C.1.1 The Employer is the Musina-Makhado Special Economic Zone

C.1.2 For this Contract the single volume approach is adopted.

This procurement document has been formatted and compiled under the headings for a single volume

approach as contained in table 5 of the CIDB’s “Standard for Uniformity in Construction Procurement.”

The tendering Service Provider’s attention is specifically drawn to the T2 Returnable Documents

identified in the T2.1 List of Returnable Documents and in the T2.2 Returnable Schedules. The

Returnable Documents must be obtained, and the Returnable Schedules must be completed by a

tenderer when submitting a tender. The tenderer must complete these documents, including the “Offer”

document in C1.1 Form of Offer and Acceptance, and deliver his tender back to the Employer bound

as it was received.

The tender document, issued by the Employer, comprises the following separate identifiable

documents collectively forming the “Tender Document in a single volume”:

The Tender

T1: Tendering Procedures

T1.1 Notice and Invitation to Tender

T1.2 Tender Data

T2: Returnable Documents

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

By submitting a tender in response to T1.1 Notice and Invitation to Tender above, the tenderer binds

himself to a pactum de contrahendo (contract aimed at conclusion of another contract), the terms of

which are contained in the Standard Conditions of Tender and T1.2 Tender Data.

C.1.1 The Employer is the Musina-Makhado Special Economic Zone

C.1.2 For this Contract the single volume approach is adopted.

approach as contained in table 5 of the CIDB’s “Standard for Uniformity in Construction Procurement.”

The tendering Service Provider’s attention is specifically drawn to the T2 Returnable Documents

identified in the T2.1 List of Returnable Documents and in the T2.2 Returnable Schedules. The

a minimum of B-Degree in ARCHITECTURAL STUDIES, and minimum of 5 years post

qualification Experience in ARCHITECTURAL Services. Each of the 4 supporting

professionals will be scored as follows:

3.1. 15 years’ experience & above post qualification experience = 10 points

3.2. 10 years or more but below 15 years’ post qualification experience = 7 Points

3.3. 7 years or more but below 10 years’ post qualification experience = 5 Points

3.4. 5 years or more but below 7 years’ post qualification experience = 2 Points

3.5. Less than 5 years post qualification experience = 0 Points

4. Project execution plan for a typical project 10

NB: Service providers must only respond to the applicable discipline scenario

on its North Site. This is a greenfield project where all the bulk services to the erf of

development have been provided. The firm is also appointed as a Principal Agent on the

Project. Provide a typical Project Execution Plan (PEP) that you would follow from stage 1 to

stage 4 for ARCHITECTURAL Services. Your PEP must be extensive and comprehensive

and must include all relevant elements of a PEP. You may make your own assumptions

regarding the size of the facility, other professionals appointed on the same project etc. All

assumptions must be clearly stated on top page of your PEP.

I. No Understanding of the Problem 0 point

II. Some Understanding of the Problem 1 Point

III. Average Understanding of the Problem 3 Points

IV. Excellent Understanding of the Problem 5 Points

NB: The response for each discipline’s must be provided. Failure to produce a response for

any of the disciplines will result in 0 points allocated.

Pointers: Maximum point will be allocated for a clear, descriptive and comprehensive PEP

encapsulating all the essential element of a PEP.

4.1. Initiation = 2 point

4.2. Planning = 2 point

4.3. Execution = 4 points

4.4. Close Out = 2 points

Total 100 Points

(Weightings will be multiplied by the scores allocated during the evaluation process to arrive at the total

functionality points)

Minimum functionality score to qualify for further evaluation: 70

C.2.7 A tender clarification meeting will not be held in respect of this tender.

C.2.13.3 Each tender offer communicated on paper shall be submitted as an original.

Tender No: MMSEZ/INF/2026/07/01

C.2.13.4 Delete the last sentence of the paragraph: “Signatories for ... of the tender offer.”

C.2.13.5 The Employer’s addresses for delivery of tender offers are as advertised in the Tender Bulletin.

Tender No: MMSEZ/INF/2026/07/01

T2.2 Returnable Schedules (all bound into this tender document – to be completed by tenderer). All

documents must be duly completed and signed where applicable.

1. Form of Offer and Acceptance (C1.1)

2. Fully Completed Contract Data- Clause 5.4.1

3. Ownership Particulars, MMSEZ- 01(PSP). Form MMSEZ- 01(PSP) is bound in hereafter).

4. Particulars of Tenderer’s Projects, Form MMSEZ- 02(PSP). Form MMSEZ- 02(PSP) is bound

in hereafter.

5. If applicable, a Tender Clarification Meeting Certificate, MMSEZ-04 (PSP): for compulsory

clarification meeting. Form MMSEZ-04 (PSP) is bound in hereafter).

6. Declaration of Interest and Tenderer’s Past Supply Chain Management Practices, Form

MMSEZ-05 (PSP). Form MMSEZ-05 (PSP) is bound in hereafter.

7. A resolution, MMSEZ- 06 for a single Service Provider tendering herein, or MMSEZ- 07 plus

special resolution, MMSEZ- 08 for multiple Service Providers tendering in consortium or joint

venture herein. Forms MMSEZ- 06 to 08 are bound in hereafter.

8. Certification of Independent Bid Determination, MMSEZ-09. Form MMSEZ-09 is bound in

hereafter.

9. Preference Points Claim Form, MMSEZ-10. Form MMSEZ-10 is bound in hereafter).

10. Activity Schedule for Value Based Fees (C2.2.2) – only if remuneration is stipulated as “value

based” in C2.1.1.1.

11. Activity Schedule for Time Based Fees (C2.2.3) – only if remuneration is stipulated as “time

based” in C2.1.1.1.

Tender No: MMSEZ/INF/2026/07/01

Mmsez- 01(psp): ownership particulars

NB: 1. This form is to be read with the Notice and Invitation to Tender and C.2.1 sub paragraphs 1 and 2

of the Tender Data pertaining to this Tender and completed according to the definitions and

information contained in said documents.

2. Failure to complete this form may result in the tender being disqualified.

ARCHITECTURAL services for: APPOINTMENT OF A PANEL OF

Project title: PROFESSIONAL ARCHITECTURAL SERVICE PROVIDERS FOR A PERIOD

Of 36 months

Tender no:

1. Required documentary proof

The following documentation must be included in the tender as part of the Returnable Documents.

Failure to provide the said documentation may result in the tender being disqualified.

Legal Status of Tendering Entity:

Documentation to be submitted with the tender:

If the Tendering Entity is:

a. A close corporation, incorporated prior to 1 May Copies of the Founding Statement – CK1

2011 under the Close Corporations Act, 1984

(Act , as amended)

b. A profit company duly registered as a private Copies of:

company. i. Certificate of Incorporation – CM1;

ii. Shareholding Certificates of all Shareholders of

[including a profit company that meets the the company, plus a signed statement of the

criteria for a private company, whose company’s Auditor, certifying each

Memorandum of Incorporation states that the Shareholder’s ownership / shareholding

company is a personal liability company in percentage relative to the total; and/or

terms of Section 8(2)(c) of the Companies Act, iii. Memorandum of Incorporation in the case of a

2008 (Act , as amended)]. personal liability company.

c. A profit company duly registered as a private Copies of documents referred to in a. and/or b.

company in which any, or all, shares are held above in respect of all such close corporation(s)

by one or more other close corporation(s) or and/or company(ies).

company(ies) duly registered as profit or non-

profit company(ies).

d. A profit company duly registered as a public Copy of Certificate of Incorporation – CM1, and a

company. signed statement of the company’s Secretary or

Auditor confirming that the company is a public

company.

e. A non-profit company, incorporated in terms of Copies of:

Section 10 and Schedule 1 of the Companies i the Founding Statement – CK1; and

Act, 2008 (Act , as amended). ii the Memorandum of Incorporation setting out

the object of the company, indicating the public

benefit, cultural or social activity, or communal

or group interest.

f. A natural person, sole proprietor or a Copy(ies) of the Identity Document(s) of:

Partnership i. such natural person/ sole proprietor, or

ii. each of the Partners to the Partnership.

g. A Trust Deed of Trust duly indicating names of the

Trustee(s) and Beneficiary (ies) as well as the

purpose of the Trust and the mandate of the

Trustees.

Tender No: MMSEZ/INF/2026/07/01

2. Detail of all partners, proprietors, members and/or shareholders of the service provider:

Professional

Relevant Professional Date of Percentage Percentage

Full Name # Identity Number Registration

Council Ownership Owned Voting

Number

Totals: 100% 100%

All registered principals, i.e. sole proprietors, partners in partnerships, members of close corporations and in the event of a legal entity being a private company with

shareholding, all directors formally appointed to manage the business undertaking

Tender No: MMSEZ/INF/2026/07/01

Mmsez-02(psp): particulars of tenderer’s projects

Appointment of a panel of professional architectural service providers for a period of 36

Project title:

Months

Tender / quotation no: Closing date:

Advertising date: Validity period:

Note: The Tenderer is required to furnish the following particulars and to attach additional pages if more space is required.

1. Particulars of the tenderer’s current and previous commitments

1.1. Current projects

Scope of

Name of Services

Contract

Employer or Contact tel. (Work stages Work stages Work stages

Projects currently engaged in sum of

Representative no. appointed completed in progress

Project

of Employer for – eg 1 to

Tender No: MMSEZ/INF/2026/07/01

1.2. Completed projects

Scope of

Name of Services

Contract

Projects completed in the last 5 Employer or Contact tel. (Work stages Date of Date of

sum of

(five) years Representative no. appointed appointment completion

Project

of Employer for – eg 1 to

Name of Tenderer Signature Date

Tender No: MMSEZ/INF/2026/07/01

Mmsez – 03 (psp): declaration of designated groups for preferential procurement

Name of Tenderer ........................................................................................................ EME1 QSE2 Non EME/QSE (tick applicable box)

1. List all proprietors, members or shareholders by name, identity number, citizenship and designated groups.

Indicate if Indicate if

living in rural / military veteran Identity/

Indicate if under Passport Percentage Indicate if Indicate if

Name and Surname # Black person with developed number owned youth woman

disability area/township and

Citizenship##

%

1. Yes No Yes No Yes No Yes No Yes No Yes No

%

2. Yes No Yes No Yes No Yes No Yes No Yes No

%

3. Yes No Yes No Yes No Yes No Yes No Yes No

%

4. Yes No Yes No Yes No Yes No Yes No Yes No

%

5. Yes No Yes No Yes No Yes No Yes No Yes No

%

6. Yes No Yes No Yes No Yes No Yes No Yes No

%

7. Yes No Yes No Yes No Yes No Yes No Yes No

%

8. Yes No Yes No Yes No Yes No Yes No Yes No

%

9. Yes No Yes No Yes No Yes No Yes No Yes No

%

10. Yes No Yes No Yes No Yes No Yes No Yes No

Where Owners are themselves a Company, Close Corporation, Partnership etc, identify the ownership of the Holding Company, together with Registration number

State date of South African citizenship obtained (not applicable to persons born in South Africa)

5 VAT Registration Certificate from South African Revenue Services (SARS).

6 Entity /JV Partners company profile (s).

7.2. Stage 3: substansive compliance responsiveness criteria

16 Company profile with shows a minimum of 10 years company experience in

(a) One Architectural Lead Registered as a Professional ARCHITECT (Pr.

Arch) SACAP, with a minimum of 15 years’ experience in Various facets

of ARCHITECTURAL SERVICES (including industrial and building

services)

1. Experience of the bidding entity 30

Each completed project listed in Form MMSEZ- 02(PSP) to include a Letter of Appointment

(LoA) OR a Purchase Order (PO) for Professional Services related ARCHITECTURAL

Services which include industrial and building services with a Professional Fee Value of R5

Million (Incl. Vat) or above and each must be accompanied by a signed Letter of

Satisfaction (Reference Letter) from the Client confirming that the service was satisfactorily

completed with dates, and professional fee values.

Experience on Each Service (i.e. ARCHITECTURAL) will be scored as follows:

1.1. One (1) Appointment Letter or PO with Reference Letter Submitted = 5 points

1.2. Two (2) Appointment Letters or PO with Reference Letter Submitted = 10 points

1.3. Three (3) Appointment Letters or PO with Reference Letter Submitted = 15 points

1.4. Four (4) Appointment Letters or PO with Reference Letter Submitted = 20 points

1.5. Five (5) Appointment Letters or PO with Reference Letter Submitted = 30 points

2. Key person with relevant experience 25

One ARCHITECT (Pr. Arch), with experience in both industrial and building services who is

registered in terms of the Engineering Profession Act (Act ) and is listed under

Clause 7.1.2 of the Contract Data as a Key Person. Copies of proof of registration with

South African Council of Architectural Professions (SACAP), certified qualifications

and detailed CV to be submitted.

maximum of 25 points as follows:

1.1. Less than Fifteen (15) years post qualification experience = 0 points

1.2. Fifteen (15) years or more but less than Twenty (20) Years post qualification experience

= 15 points

1.3. Twenty (20) years or more years post qualification experience = 25 points

Nb:

Tender No: MMSEZ/INF/2026/07/01

• Post Qualification Experience is calculated from the date of attainment of the

• Professional Technologists and Technicians will not be considered.

3. Supporting professional team 30

The Professional Service Providers must provide a minimum of THREE (3) additional

technical supporting team. This team is additional to the lead/Key person and must also

be listed in Clause 7.1.2 of the Contract Data. Technical workforce in this instance is

interpreted as THREE (3) ARCHITECTURAL Professionals, experienced in any

or Professional ARCHITECTURAL Technologist. An organogram with CVs, certified

qualifications, ID copies of the proposed technical staff must be attached.

Tenderer’s name, contact address and telephone number

and in the top left corner on the back of the envelope:

"Tender no"

"Tender for ARCHITECTURAL Services".

C.2.13.6 A two-envelope procedure will not be followed.

C.2.15 The closing time for submission of tenders is as advertised in the Tender Bulletin.

C.2.16 The tender validity period is 180 days from date of tender closure.

C.2.19 The tenderer shall provide access for inspections to his offices as may be required by the Employer.

C.2.22 Not a requirement.

C.2.23 The tenderer is required to submit with his tender all documents listed in T2 Returnable Documents,

T2.1 and T2.2.

C.3.4 The time and location for opening tender offers are:

Time: tenders will be opened immediately or as soon as possible after the closing time as advertised

in the Tender Bulletin.

C.3.5 A two-envelope procedure will not be followed.

C.3.9.3 Omit the wording and replace with the following:

“Notify the tenderer of all errors, omissions and/or rate imbalances that are identified in the tender offer

and request the tenderer to, within a stipulated time, accept the total of prices as corrected in

accordance with C.3.9.4.”

C.3.9.4 Omit the wording of the first sentence and replace with:

“In cases where tender offers contain errors, omissions and/or rate imbalances, these are to be

corrected as follows:”

C.3.9.4 Add sub-paragraph c) as follows:

(continued) “c) If the tenderer does not accept the corrected tender offer, or cannot reach consensus with the

C1: agreement and contract data

C1.1 Form of Offer and Acceptance ..................................... 75

C1.2 Contract Data ............................................................... 79

C2: pricing data

C2.1 Pricing Instructions ...................................................... 85

C2.2 Activity Schedule ................................................... 92

C3: scope of services

C3 Scope of Services ............................................................ 95

C4: site information

C4 Site Information ................................................................ 103

C1: Agreement and Contract Data

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C2: Pricing Data

Tender No: MMSEZ/INF/2026/07/01

C2.1 Pricing Instructions

C2.2 Activity Schedule

C3: Scope of Services

C4: Site Information

MMSEZ-05 (psp):

3 Tender Clarification Meeting Certificate- Form MMSEZ-04 (PSP):

4 Particulars of Tenderer’s Projects- Form MMSEZ- 02(PSP).

5 Pricing Schedule fully completed- Form C2.2.2 or C2.2.3

6 Form of Offer- Completed and signed by authorized person- Form C1.1.

Valid Tax Clearance Certificate

Tax compliance

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tax Compliance status Pin

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

CSD Registration

Central supplier database (csd), a csd

Company/CC/Trust/Partnership registration certificates

VAT Registration Certificate from South African Revenue Services (SARS)

joint venture agreement with the parties listed under item 1 above, and any

joint venture agreement and the

joint venture agreement, for whatever

joint venture agreement

joint venture agreement and the Contract with the MMSEZ in respect of the project under item A above

Power of Attorney in case of Joint Ventures/Consortiums (if applicable)

power of attorney,

power of attorney are to be attached hereto)

Appointment Letter or PO with Reference Letter Submitted = 5 points

Appointment Letters or PO with Reference Letter Submitted = 10 points

Appointment Letters or PO with Reference Letter Submitted = 15 points

Appointment Letters or PO with Reference Letter Submitted = 20 points

Appointment Letters or PO with Reference Letter Submitted = 30 points

This criterion will not result in automatic disqualification. However, the Employer reserves the right to request

3 Original Valid Tax Clearance Certificate.

4 Tax Compliance status Pin.

5 VAT Registration Certificate from South African Revenue Services (SARS).

B-BBEE Details: ce

Stage 2: Substantive Compliance

Stage 3: Functionality

7.1. Stage 1: administrtaive compliance responsiveness

This criterion will not result in automatic disqualification. However, the Employer reserves the right to request

further information regarding the undermentioned criteria. Failure to submit further clarification or completed

documents stated hereunder within 7 days from the request shall result in the tender disqualified from further

consideration.

Item No Document Description: Yes No

1 Preference Points Claim Form in terms of The Preferential Procurement

Regulations 2022 & BBBEE certification.

2 Company/CC/Trust/Partnership registration certificates.

3 Original Valid Tax Clearance Certificate.

4 Tax Compliance status Pin.

5 VAT Registration Certificate from South African Revenue Services (SARS).

6 Entity /JV Partners company profile (s).

7.2. Stage 3: substansive compliance responsiveness criteria

Failure to submit fully completed documents stated hereunder shall result in the tender offer being disqualified

from further consideration.

Item Document Description: Yes No

No

1 Invitation to Bid - Completed and signed by authorized person- Form SBD1

2 Bidder's Disclosure - Completed and signed by authorized person- Form

MMSEZ-05 (psp):

3 Tender Clarification Meeting Certificate- Form MMSEZ-04 (PSP):

4 Particulars of Tenderer’s Projects- Form MMSEZ- 02(PSP).

5 Pricing Schedule fully completed- Form C2.2.2 or C2.2.3

6 Form of Offer- Completed and signed by authorized person- Form C1.1.

7 Contract Data Completed and signed by an authorized person

A Resolution by Board of Directors for signatory to act on behalf of

bidding company- Form MMSEZ- 06

9 A resolution by Board of Directors of each partner company for signatory to act

on beha

Appendix A: 2026 Guideline for Professional Fees in terms of Section 34 (2) of the Architectural Profession

Act, 2000 Act (“the Act”)

Form

T1: tendering procedures

T1.1 Notice and Invitation to Tender

T1.1.1 The words “tender” and “bid” in this document or any documents referred to in this document are

interchangeable and are deemed to have the same meaning, similarly the words “tenderer” and “tendering

Service Provider” are interchangeable and are deemed to have the same meaning. Unless inconsistent with

the context, the masculine gender includes the feminine and neuter genders and vice versa, and the singular

includes the plural and vice versa. In this document, words and expressions signified in the text by the use

of capital initial letters, shall have the meanings defined in the Standard Professional Services Contract except

where the context otherwise requires.

T1.1.2 The Musina-Makhado Special Economic Zone invites tenders to be part of A PANEL OF PROFESSIONAL

ARCHITECTURAL SERVICE PROVIDERS FOR A PERIOD OF 36 MONTHS as further fully described in C3

Uniformity in Construction Procurement as per Government Notice No. 423 published in Government Gazette No.

August 2019 and as amended from time to time. (see www.cidb.org.za).

[The Employer retains the right to verify current professional registration required in terms of 2, 3 and 4 above

with the relevant council as part of the tender evaluation process. In the event of any such person not

currently being registered with the relevant council, it will render the tender as unacceptable (i.e.

non-responsive) and excluded from further consideration.]

5. All Returnable Documents mentioned in T2: Returnable Documents (T2.1 List of Returnable Documents and

T2.2 Returnable Schedules) have been included in the tender.

Tender No: MMSEZ/INF/2026/07/01

6. (a) The tendering Service Provider has provided the required information/documentation to enable an

evaluation panel to perform functionality and risk assessments as described in 6(b) and 6(c) hereafter and

referred to in T2.1 – sub paragraph 4;

(b) Tender offers are judged by an evaluation panel in terms of functionality, which functionality will be

evaluated against the following criteria on a scoring system of 1 to 5, weighted as indicated:

7. Notwithstanding the above, this tender shall be evaluated in 5 stages as follows:

Stage 1: Administrative Compliance

Stage 2: Substantive Compliance

Stage 3: Functionality

7.1. Stage 1: administrtaive compliance responsiveness

I, the undersigned (full name) _______________________________________________________________

certify that the information furnished on this declaration form is true and correct.

in the joint venture shall sign the establishment document.

Proof of Professional Indemnity (PI) Insurance which is at least twice the

13 contract amount.

4. Company Profile

Tender No: MMSEZ/INF/2026/07/01

T2.2 Returnable Schedules (all bound into this tender document – to be completed by tenderer). All

documents must be duly completed and signed where applicable.

1. Form of Offer and Acceptance (C1.1)

2. Fully Completed Contract Data- Clause 5.4.1

3. Ownership Particulars, MMSEZ- 01(PSP). Form MMSEZ- 01(PSP) is bound in hereafter).

4. Particulars of Tenderer’s Projects, Form MMSEZ- 02(PSP). Form MMSEZ- 02(PSP) is bound

in hereafter.

5. If applicable, a Tender Clarification Meeting Certificate, MMSEZ-04 (PSP): for compulsory

clarification meeting. Form MMSEZ-04 (PSP) is bound in hereafter).

6. Declaration of Interest and Tenderer’s Past Supply Chain Management Practices, Form

MMSEZ-05 (PSP). Form MMSEZ-05 (PSP) is bound in hereafter.

7. A resolution, MMSEZ- 06 for a single Service Provider tendering herein, or MMSEZ- 07 plus

special resolution, MMSEZ- 08 for multiple Service Providers tendering in consortium or joint

venture herein. Forms MMSEZ- 06 to 08 are bound in hereafter.

8. Certification of Independent Bid Determination, MMSEZ-09. Form MMSEZ-09 is bound in

hereafter.

9. Preference Points Claim Form, MMSEZ-10. Form MMSEZ-10 is bound in hereafter).

10. Activity Schedule for Value Based Fees (C2.2.2) – only if remuneration is stipulated as “value

based” in C2.1.1.1.

11. Activity Schedule for Time Based Fees (C2.2.3) – only if remuneration is stipulated as “time

based” in C2.1.1.1.

Tender No: MMSEZ/INF/2026/07/01

Mmsez- 01(psp): ownership particulars

NB: 1. This form is to be read with the Notice and Invitation to Tender and C.2.1 sub paragraphs 1 and 2

of the Tender Data pertaining to this Tender and completed according to the definitions and

information contained in said documents.

a. A close corporation, incorporated prior to 1 May Copies of the Founding Statement – CK1

2011 under the Close Corporations Act, 1984

(Act , as amended)

b. A profit company duly registered as a private Copies of:

company. i. Certificate of Incorporation – CM1;

ii. Shareholding Certificates of all Shareholders of

[including a profit company that meets the the company, plus a signed statement of the

criteria for a private company, whose company’s Auditor, certifying each

Memorandum of Incorporation states that the Shareholder’s ownership / shareholding

company is a personal liability company in percentage relative to the total; and/or

terms of Section 8(2)(c) of the Companies Act, iii. Memorandum of Incorporation in the case of a

2008 (Act , as amended)]. personal liability company.

c. A profit company duly registered as a private Copies of documents referred to in a. and/or b.

company in which any, or all, shares are held above in respect of all such close corporation(s)

by one or more other close corporation(s) or and/or company(ies).

company(ies) duly registered as profit or non-

profit company(ies).

d. A profit company duly registered as a public Copy of Certificate of Incorporation – CM1, and a

company. signed statement of the company’s Secretary or

(list all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the consortium/joint venture)

to the Musina-Makhado Special Economic Zone in respect of the following project:

(project description as per Tender Document)

Tender Number: __________________________________________(Tender Number as per Tender Document)

1 *Mr/Mrs/Ms: __________________________________________________________________________

in *his/her Capacity as: ______________________________________________(Position in the Enterprise)

and who will sign as follows: ____________________________________________________________

be, and is hereby, authorised to sign a consortium/joint venture agreement with the parties listed under item 1 above, and any

and all other documents and/or correspondence in connection with and relating to the consortium/joint venture, in respect of the

project described under item 1 above.

2 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfilment of the obligations of

the joint venture deriving from, and in any way connected with, the Contract to be entered into with the MMSEZ in respect of the

project described under item 1 above.