MPO/06/2026 /appointment of a service provider for the provision of vending management.

{"name":"________________________________________________","email":"[email protected]","phone":"082 879 3791","department":"FINANCE DEPARTMENT FINANCE","address":""}

Returnable Documents: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

Bidders must not be persons in the service of the state (as defined in MSCM Regulations). Bidders must not be listed on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. Bidders must not have been convicted of fraud or corruption in the past five years. Bidders must not owe municipal rates/taxes in arrears for more than three months. Bidders must not have had a contract terminated for non-performance in the past five years. Foreign suppliers must complete Part B:3 questionnaire. All bidders must be tax compliant (submit TCS or CSD number). Bidders must certify independent bid determination (no collusion).

Appointment of a service provider for the provision of vending management system for 36

Months bid# MPO/06/2026

The Mpofana Local Municipality herewith invites proposals for a multi-utility prepaid vending system solution that

will be integrated with the Mpofana Municipality’s existing billing system. The period of appointment will be for a

period of 3 years.

Tender specifications

The online and real-time multi-utility prepayment vending system to operate in a highly redundant and secure

cloud server environment, within South African data centres.

Existing municipal environment

The bidder must take note of the Municipality’s existing vending environment when submitting a proposal. The

Municipality provides the following information for pricing and implementation purposes:

Existing Financial/Billing System

The proposed vending management solution shall integrate with the Municipality’s existing Financial System.

Current Financial/Billing System:

• Financial System is Sage Evolution
• Vending Management System: Conlog

Current Revenue Environment

For information purposes, the Municipality provides the following operational information:

Description Municipality Information

Average monthly prepaid electricity sales (VAT inclusive) R 2,300,000.00

Percentage of collections processed through Municipal Cashiers 75%

Existing Vending Network

The Municipality currently operates the following vending infrastructure:

Description Municipality Information

Number of Municipal Vending Points 2

Number of Third-Party Vending Points 7

Existing Meter Infrastructure

The Municipality currently has the following prepaid meter environment:

Description Municipality Information

Total number of prepaid meters registered 5 000

Number of active prepaid meters 5 000

Number of STS compliant meters 5 000

Number of non-STS meters (if applicable) Not applicable

The bidder shall ensure that the proposed solution supports the Municipality’s existing meter infrastructure and

future meter expansion.

Smart Meter Compatibility

The bidder shall indicate compatibility with the Municipality’s existing smart metering infrastructure. The smart

metering infrastructure is as follows:

Description Municipality Information

Smart Meter Manufacturer Conlog

Description Municipality Information

Smart Meter Model BEC 44/09; BEC 62, BEC 32

Number of Smart Meters 3 500

Business/Commercial Meter Types 118

The proposed solution shall support the existing smart meter environment and provide seamless integration

without requiring replacement of compatible meters.

Supplier Registration

Prospective bidders are advised that suppliers doing business with the Municipality shall be registered with the

National Treasury Central Supplier Database (CSD).

Existing Service Provider:

For transition purposes, the Municipality confirms the following:

• Current Service Vending Management Service Provider: Conlog

The bidder shall provide a detailed migration and implementation plan to ensure uninterrupted vending services

during the transition period.

Software and Hardware requirements

Compliance and Certifications

a) Compliant with IEC62055-41 (STS) Edition 2 specifications and all relevant STS guidelines, with relevant

certificate to be supplied as proof. Support for Electricity, Water, Gas and Electricity Currency.

b) The Supplier needs to comply with National Rationalised Specification - NRSO47 and NRS009 specifications.

1. Vending Functionality

The system must allow for customers to purchase STS prepaid electricity and water tokens via merchant and retail

point of sale terminals, ATM’s, Android/IOS mobile applications, web applications, major banking applications, as

well as WhatsApp.

The steps of vending shall be:

1.1 On receipt of the vend request, the system shall have a provision to ascertain the identity of the consumer;

1.2 The keys to identify the consumer shall be the account number or meter serial number;

1.3 The POS client shall send the request to a cloud server environment that shall authenticate the

transaction request and generate an encrypted token;

1.4 To provide maximum security to the system, the encryption shall not be done on the POS client but only

on the cloud server environment;

1.5 On receipt of each request, the POS client shall connect to the cloud server environment for the encrypted

token to be generated;

1.6 The generated token shall be printed by the POS client, and/or digitally displayed as in the case of

purchase via a digital or mobile application channel;

1.7 The receipt layout shall comply with the Municipality’s specification, and shall allow for custom messages

to be displayed on the receipt, of which the custom message may differ for each customer;

1.8 The monetary value per token can be limited per the municipality’s requirements e.g. minimum and

maximum value, per consumer;

1.9 The municipality must have the option to limit the customer total monthly purchases per customer;

1.10 All payments are recorded as returned by the POS client or third-party aggregator;

1.11 The amount tendered must first be allocated to clear the postpaid arrears balance if applicable, and then

to allow for immediate purchasing of prepaid utilities;

1.12 The consumer can pay the municipal postpaid account at available POS clients, which will be transferred

to the municipality's financial system, in a format as prescribed by the municipality;

1.13 The system functionality must include reprints of tokens when required;

1.14 The system must support STS credit and management tokens, account payments, free basic units and

impulse vending;

1.15 Cancellations are only allowed for authorised users on municipal POS clients;

1.16 Inclining block tariffs are supported per NERSA requirements;

1.17 Management of feeders;

1.18 Support for multi-language at user level;

Initials: _________ 29

1.19 The system must support the TID rollover process and must be STS Edition 2 Compliant;

1.20 The system shall support CT/PT ratio conversions, for the generation of STS tokens;

1.21 The system must support charges to be applied at various levels, including utility, POS client, region, zone,

tariff, and account;

1.22 The system must support the following charge types:

1.22.1 Fixed monthly charge;

1.22.2 Fixed charge per transaction;

1.22.3 Charge per transaction-on-transaction amount;

1.22.4 Per step and per unit charge;

1.23 The system must be capable of supporting seamless migration of existing customer, account, meter, and

transaction data;

1.24 The system must allow for customer, account, meter, location, tariffs, charges and post-paid accounts to

be managed via a web portal;

1.25 The system must allow for custom role creation to be able to grant the necessary permissions;

1.26 All user activity for vending system changes must be audited;

1.27 The system must include a reporting solution, with the following standard reports:

1.27.1 Total Sales Revenue by utility type, vending terminal, region, zone, tariff, customer;

1.27.2 Total Energy Sold by vending terminal, region, zone, tariff, customer;

1.27.3 Free Issue transactions;

1.27.4 Post-paid account payment collections and balances;

1.27.5 Customers with low purchase and no purchase over 30, 60 and 90 days;

1.27.6 Cancelled transactions;

1.27.7 Engineering token transactions;

1.27.8 Active and inactive customers/meters;

1.27.9 Merchant POS client transactions;

1.27.10 Customer summary;

1.27.11 User activity reports;

1.28 The reporting solution must provide data that is near real-time;

2. Billing System Integration Requirements

Prepaid and postpaid consumer data shall be managed at the billing system. Once information is created or

updated in the billing system, the information shall be posted to the vending system near real-time. This will

ensure data consistency across the billing and vending system. Postpaid arrears shall be sent from the billing

system to the vending system, and when a postpaid account payment is made at a vending system point of sale

terminal or mobile/web application, then the transaction must be sent back to the billing system near real-time,

for the billing system to reflect the updated balance.

The vending system shall support seamless migration of postpaid to prepaid accounts. The vending system must

allow for outstanding postpaid arrears to be recovered on prepaid token purchases for both electricity and water

meters. For example, 50% of the prepaid token purchase amount can be allocated towards the postpaid arrears,

and 50% can be used for the prepaid token generation.

The integration solution shall allow for customer, account (both prepaid and postpaid), meter, and location

information to be created and updated via an API interface, allowing for seamless and near-real-time transfer of

data between the billing and vending system.

1.1 The vending system must have an API layer that allows for integration with billing systems.

1.2 The API must support the following:

1.2.1 Customer, Account, Meter, Location and Post-Paid Account creation;

1.2.2 Customer, Account, Meter, Location and Post-Paid Account updates;

1.2.3 Post-paid account charge and balance updates;

1.2.4 Post-paid account payment and refund types, such as “Minimum Monthly Payments”, “Percentage

Payments per transaction”, “Fixed Currency Payments per transaction”, “Minimum Monthly Refund”,

“Minimum Refund per transaction”, “Once-off full refund on first transaction”;

1.2.5 Export of Post-Paid Account transactions;

1.2.6 Blocking of customers and accounts;

1.2.7 Meter connection and disconnections;

1.2.8 Tariff index updates;

1.2.9 Configurable synchronization period for updating information between the vending system and billing

system;

Part 1: Agreement and contract data (which includes this agreement)

Part 2: Pricing data;

Part 3: Scope of Work;

Part 4: Briefing Session.

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

The bidder shall list below any Sub-Contractors he wishes to employ to carry out part(s) of the Work. The

acceptance of his bid shall not be construed as approval of all or any of the listed Sub-Contractors. Should any or

all the sub-contractors not be approved subsequently to acceptance of the bid, this shall in no way invalidate this

bid. Furthermore, the bid unit rates of the various items of work shall remain final and binding.

valid Tax Clearance Certificate will result in the invalidation of the bid

valid Tax Clearance Certificates or a PIN issued by SARS to this page

TAX COMPLIANCE STATUS TCS PIN: CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance

TCS PIN: CSD No

CSD Number: MAAA_________________________________________________________________________

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central Supplier Database (CSD)

Joint Venture Agreement showing clearly the percentage contribution of each partner

power of attorney signed by legally authorised signatories of all

Declaration of bidder’s past supply chain management practices

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. To use

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance

VAT registration number

Points Allocation: 80 points

B-BBEE Details: ENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)

Bid number: MPO/06/2026 closing date: 31august 2026 closing time: 12:00

Description appointment of service provider for the provision of vending management system for 36 months

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box situated

At 10 claughton terrace, mooi river, 3300

Supplier information

Name of bidder

Physical address

Contact number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: CSD No:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to QUALIFY FOR PREFERENCE

Points for b-bbee]

Yes No ARE YOU A FOREIGN-

Yes No

Are you the accredited based supplier for

Representative in south africa for the goods

The goods /services /works [if yes, enclose proof] /services /works [if yes, answer part b:3 ]

Offered? Offered?

R

Total number of items offered total bid price

Signature of bidder

Date

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

Department finance department finance

Contact person SCM office contact person mfanafuthi mkhize

Telephone number (033)-263 7701/7714 telephone number 082 879 3791

E-MAIL ADDRESS [email protected] EMAIL ADDRESS [email protected]

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted

For consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framewo

• Use of Tippex is not allowed on the bid document;
• A bid document completed in pencil will be regarded as invalid;
• No page(s) may be removed from the original bid document;
• All forms must be completed and MUST NOT be amended in any way whatsoever;
• If any of the forms, or portion of any form, is not applicable, please indicate by marking N/A

Dr. E.H. Dladla (Municipal Manager – Mpofana Local Municipality

Note: a copy of the Joint Venture Agreement showing clearly the percentage contribution of each partner

shall be appended to this schedule.

• Authorises the Employer to obtain a tax clearance certificate from the South African Revenue Service that

my/our tax matters are in order.

• Confirms that neither the name of the enterprise nor the name of any partner, manager, director or other

person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the

deviations (if any), contact the employer’s agent (whose details are given in the contract data) to

arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be

provided in terms of the conditions of the contract identified in the contract data at, or just after, the

date this agreement comes into effect. Failure to fulfil any of these obligations in accordance with

those terms shall constitute a reputation of this agreement.

4.2. Name of company/firm: ________________________________________________________________________

4.3. Company registration number: _________________________________________________________________

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded because of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ______________________________________

Date: ______________________________________

Physical address: ______________________________________

Declaration of bidder’s past supply chain management practices

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. To give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

• Bidding documents, VIZ
• Invitation to bid;
• Tax Clearance Certificate;
• Pricing Schedule(s);
• Filled-in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of

the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;
• General Conditions of Contract; and
• Other (Specify)

I confirm that I have satisfied myself as to the correctness and validity of my bid, that the price(s) and rate(s)

quoted cover all the services specified in the bidding documents, and that the price(s) and calculations will be at

my own risk.

Pt−Pmin

Ps= 80(1− )

Pmin

Where:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax

Ps= 80(1+ )

Pmax

Where:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

Then the organ of state must indicate the points allocated for specific goals for the 80/20 preference point

system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points

must also be indicated as such.

Note to tenderers: The tenderer must indicate in writing how they claim points for each preference point

system.)

Number of points Number of points claimed (80/20

The specific goals allocated system)

allocated points in terms (80/20 system) (To be completed by the

of this tender (To be completed by the tenderer)

organ of state)

100% Black Owned 10

100% Black Woman Owned 05

Disability 05

Declaration with regard to company/firm

4.2. Name of company/firm: ________________________________________________________________________

4.3. Company registration number: _________________________________________________________________

4.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1

of this form;

iii) In the event of a contract being awarded because of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that

the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s)

Surname and name: ______________________________________

Date: ______________________________________

Physical address: ______________________________________

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when

goods and services are being procured, all reasonable steps are taken to combat the abuse of the

supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed

any improper conduct in relation to such system;

b. been convicted of fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 To give effect to the above, the following questionnaire must be completed and submitted with

the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Yes No

Restricted Suppliers as companies or persons prohibited from doing business

with the public sector?

(Companies or persons who are listed on this Database were informed in writing

of this restriction by the Accounting Officer/Authority of the institution that

imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at

the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No

)?

The Register for Tender Defaulters can be accessed on the National

Treasury’s website (www.treasury.gov.za) by clicking on its link at the

bottom of the home page.

Initials: _________ 17

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a Yes No

court of law outside the Republic of South Africa) for fraud or corruption during

the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

Certification

I, the undersigned (full name) _______________________________________________________________

Certify that the information furnished on this declaration form true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me

Should this declaration prove to be false.

Bidder signature: ______________________________ capacity: _______________________

Initials: _________ 19

Mbd 9

Certificate of independent bid determination

1. This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2. Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an agreement between,

or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a

horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se

prohibition meaning that it cannot be justified under any grounds.

3. Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide

measures for the combating of abuse of the supply chain management system, and must enable the

accounting officer, among others, to:

a. Takes all reasonable steps to prevent such abuse;

b. Rejects the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper

conduct in relation to such system; and

c. Cancels a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4. This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids

are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. To give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and

submitted with the bid:

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid: ___________________________________________ (Bid

Description) in response to the invitation for the bid made by: MPOFANA LOCAL MUNICIPALITY do hereby make

the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: __________________________________________ that:

__________________________________________ (Name of Bidder)

1. I have read and understand the contents of this Certificate;
2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the

bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to

determine the terms of, and to sign, the bid, on behalf of the bidder;

5. For this Certificate and the accompanying bid, I understand that the word “competitor” shall include any

individual or organization, other than the bidder, whether affiliated with the bidder, who:

a) has been requested to submit a bid in response to this bid invitation;

b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and

c) provides the same goods and services as the bidder and/or is in the same line of business as the

bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication between

partners in a joint venture or consortium3 will not be construed as collusive bidding.

7. Without limiting the generality of paragraphs 6 above, there has been no consultation, communication,

agreement or arrangement with any competitor regarding:

a) prices;

b) geographical area where product or service will be rendered (market allocation)

c) methods, factors or formulas used to calculate prices;

d) the intention or decision to submit or not to submit a bid;

e) the submission of a bid which does not meet the specifications and conditions of the bid; or

f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the

products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, before the date and time of the official bid opening or of the awarding of the

contract.

10. am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive

practices related to bids and contracts, suspicious bids will be reported to the Competition Commission

for investigation and possible imposition of administrative penalties in terms of section 59 of the

Competition Act No and or may be reported to the National Prosecuting Authority (NPA) for

criminal investigation and or may be restricted from conducting business with the public sector for a

period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No

or any other applicable legislation.

Bidder signature: ____________________________ capacity: _______________

Company name: _______________________________________________ date: ______/ _______/ 2026

Declaration by the bank manager

Name of bidder: __________________________________________________________

Bank name: __________________________________________________________

Account number: __________________________________________________________

Account type: __________________________________________________________

Phone number: __________________________________________________________

Email address: __________________________________________________________

Branch contact person: __________________________________________________________

This is to certify that the Bidder has sufficient good standing with this bank that he will, in my opinion, be financially

able to complete a contract of R _______________________________________ over the bided duration of

__________________ weeks. In addition, we confirm that, for the enquiry, the Bidder is rated Code ____

Bank stamp

Initials: _________ 21

Certificate of authority for joint ventures

This returnable schedule is to be completed by joint ventures.

We, the undersigned, are submitting this bid offer in joint venture and hereby authorise Mr/Mrs/Ms.

___________________________, authorised signatory of the company, close corporation or partnership

________________________________, acting in the capacity of lead partner, to sign all documents in connection with

the bid offer and any contract resulting from it on our behalf.

Firm name physical address authorised signatory

LEAD PARTNER: Signature:

Initials & Surname:

Designation: