Appointment of a service provider for phase 2 solomon-linda town urban design framework with an implementation plan 2026

• Closing date: 07 August 2026 at 12pm (noon).
• Compulsory site briefing and inspection: 07 August 2026 at 10am at Municipal Offices.
• TOR available from municipal website from 29 July 2026.

• Enquiries: IDP Manager, Mr S Shabalala or Olwethu Radebe.
• Telephone: 033-4938029 during office hours.
• Postal address: Private Bag X530, Tugela Ferry, 3010.
• Department: Development Planning Department.
• General tel: (033) - 493 8000/29.

• Submit tender in a sealed envelope addressed to the Municipal Manager, Msinga Municipality.
• Clearly mark envelope with tender number, title, and bidder's name and details.
• Deposit in the tender box at Msinga Municipality office on main Road (R33) opposite MPCC, Tugela Ferry.
• Deadline: 12h00 (noon) on the closing date. No late or faxed tenders accepted.
• No tender document only TOR available from Municipal website: www.umsinga.gov.za.
• Returnable documents required for administrative compliance: Tax Clearance PIN, valid Letter of Good Standing, CSD full report, completed and signed Form of Offer, fully completed MBD forms, proof of attended compulsory site briefing and inspection, fully signed and initiated tender document, municipal rates statement or sworn affidavit for businesses operating in rural areas, JV agreement (if applicable).
• Invalid or non-submission of these documents leads to immediate disqualification.

Must obtain 70 points on functionality assessment. Must submit all mandatory administrative documents or face immediate disqualification. Must attend the compulsory site briefing. Bidders in service of the state are disqualified (MBD 4 declaration required). Evaluation includes B-BBEE specific goals: Race (5 points), Gender - Black Women (10 points), Local (Msinga area 2.5 pts, KZN 2.5 pts).

• Project: Continue and complete Solomon-Linda Urban Design Framework (UDF) Plan with Implementation Plan 2026.
• Scope: Multidisciplinary service provider to deliver outstanding scope over 18 months.
• Baseline outputs from prior appointment provided; successful bidder must use these and deliver remaining scope.
• Key deliverables:

• Phase 1: Inception Report, skills transfer plan (minimum 48 hours joint sessions with municipal staff).
• Phase 2: Specialist studies: Detailed Bulk Infrastructure Assessment, Terrestrial Biodiversity Assessment, Flood line Delineation, Detailed Geohydrological Assessment, Detailed Geotechnical Assessment, Stormwater Management Plan, Heritage Impact Assessment, Air Quality Monitoring, Topographical Survey.
• Phase 3: Statutory planning (SPLUMA) and environmental authorisation (NEMA) processes to decision stage, including stakeholder engagement (minimum public meetings, Traditional Authority engagement).
• Phase 4: Cadastral survey, Surveyor-General and Deeds Office registration support.
• Phase 5: Close-out report, handover workshop, final documentation.

• Study area: Solomon-Linda Town (Erf 10 000 and adjacent expansion areas).
• Must integrate specialist constraints, produce consolidated GIS data pack, and refine layouts.
• Gap assessment process within 10 working days of appointment to identify critical deficiencies.

• Proposal must include methodology section.
• Evaluation criteria include credible methodology linked to project objectives (10 points).
• Approach must detail project plan, milestones, timeframe with Gantt chart.
• Skills transfer and joint working sessions with municipal staff are required.

• Bidder must submit company profile and CVs showing urban design experience.
• Minimum three urban design projects with appointment letters as proof.
• Project team must include a Zulu-speaking project leader.
• Provide three contactable references for similar work; advantageous if project involves tribal authorities' land.
• Demonstrate sufficient management and staff capacity.

• Quality assurance: Proposal must include quality assurance and risk management approach.
• Deliverables require PSC approval (e.g., Inception Report, specialist studies).
• Skills transfer plan mandatory.
• Gap assessment to ensure baseline outputs are adequate.
• Final close-out report consolidates all approvals and conditions.

• Pricing structured in five phases with budget percentages and months.
• Phases: Inception Report (5%, 2 months), Specialist Studies (30%, 4 months), Statutory Planning (35%, 7 months), Surveyor-General and Deeds Registration (25%, 6 months), Close-out (5%, 1 month).
• Must price both NEMA scenarios (Basic Assessment and Scoping & EIA).
• Phase 4 pricing based on baseline land status; conditional pricing for additional tenure approvals.

• Pricing must be for outstanding scope only; duplication of completed work excluded.
• Pricing schedule by phase (budget % and months):

• Phase 1 (Inception Report): 5%, 2 months.
• Phase 2 (Specialist Studies): 30%, 4 months.
• Phase 3 (Statutory Planning and Stakeholder Engagement): 35%, 7 months.
• Phase 4 (Surveyor-General and Deeds Registration Support): 25%, 6 months.
• Phase 5 (Close-out): 5%, 1 month.

• Total project duration: 20 months.
• For NEMA: Price both Basic Assessment (included) and Scoping & EIA (alternative) scenarios; Scoping & EIA only activated on written instruction.
• Phase 4 pricing based on baseline land status; additional tenure-specific approvals (e.g., Ingonyama Trust) require separate conditional price activated on written instruction.
• Extension of time clauses: Delay events defined; no cost escalation; extensions subject to municipal approval.

• Mandatory documents for administrative compliance (non-submission leads to disqualification):

• Tax Clearance PIN.
• Valid Letter of Good Standing.
• CSD full report.
• Completed and signed Form of Offer.
• Fully completed MBD forms.
• Proof of attended compulsory site briefing and inspection.
• Fully signed and initiated tender document.
• Municipal rates statement or sworn affidavit for businesses operating in rural areas.
• JV agreement (if applicable).

• B-BBEE: Preference points as per PPPFA 2022 (race, gender, location).
• Professional registrations: Not explicitly stated.
• Local content: Preference for enterprises located in Msinga municipal area and KZN.
• Statutory compliance: Deliverables must support SPLUMA, NEMA, Surveyor-General, and Deeds Office processes.
• Stakeholder engagement requirements: Minimum sessions with Traditional Authority, public meetings, and community mobilisation.

• Environmental authorisation required under NEMA: Base case is Basic Assessment; Scoping & EIA priced separately and activated only if required.
• Specialist studies include Terrestrial Biodiversity Assessment, Flood line Delineation, Geohydrological Assessment, Air Quality Monitoring.
• Must produce Environmental Management Programme (EMPr) where required.
• Stakeholder engagement for NEMA includes public participation meetings.

• Contract duration: 18 months from appointment.
• Extension of time for delay events (e.g., statutory approval delays) subject to municipal approval; no cost escalation.
• Gap assessment process: Within 10 working days of appointment, submit memorandum; corrective work only on written instruction.
• Skills transfer: Minimum 48 hours joint working sessions with municipal town planner and GIS official.
• Municipality reserves right to accept whole or part of tender, not necessarily lowest.
• Force majeure: Defined delay events; notification within 7 calendar days; mitigation required.

• Service provider must be multidisciplinary and suitably qualified.
• Deliverables must be legally compliant, implementable, and support statutory approvals.
• Project completed within 18 months.
• Use baseline outputs provided by municipality.
• Price only outstanding scope.