Supply and delivery of stationery for mzimvubu water project (eastern cape)

Supply and delivery of stationery items to the Mzimvubu Water Project in the Eastern Cape Province. Items include pens, refills, markers, highlighters, office organizers, punches, staplers, bins, paper, glue sticks, rulers, scissors, memo cube holders, staples, clipboards, pen holders, and adhesive putty. Equivalent brands are acceptable where specified.

Closing date: 07 July 2026. Closing time: 11:00 AM.

Bidding procedure enquiries: Joyce Molapo, telephone 047 879 0932, email [email protected]. Technical enquiries: Mr. Nicolus Mbambo, telephone 060 475 8171, email [email protected]. Submission email: [email protected] (cc: [email protected], [email protected]).

Submit bids by the closing date and time (07 July 2026, 11:00 AM) via email to [email protected], with copies to [email protected] and [email protected]. Alternatively, deposit physical bids in the bid box at the specified street address. Bids must be submitted on official forms provided (do not re-type). Late bids will not be accepted. The successful bidder must complete and sign a written contract form (SBD7).

Required returnable documents: Completed bid forms (not re-typed), SBD4 Bidder’s Disclosure, SBD6.1 Preference Points Claim Form, TCS PIN or CSD number, proof of authority (e.g., company resolution), and for foreign suppliers, the completed questionnaire. All documents must be submitted with the quotation.

Supply and delivery of stationery items to the Mzimvubu Water Project in the Eastern Cape Province. Items include: G-2 07 pilot black pens (2 boxes), black pens (4 boxes), G-2 07 black refills (20 units), permanent markers (2 boxes), highlighters (1 box), letter trays (14 sets), punches (5 units), staplers (7 units), office bins (9 units), cube refill paper (30 boxes), glue sticks (6 units), rulers (6 units), scissors (10 units), memo cube holders (10 units), staples (70 boxes), clipboards (15 units), pen holders (13 units), and Prestik (2 units). Equivalent brands are acceptable where specified.

Submit a quotation/bid number, description of goods, supplier name, bid amount, and BBBEE level. Pricing must be itemized according to the list of stationery items provided.

Submit a quotation/bid amount for the goods. Include your BBBEE level in the quotation. Pricing must be clear and itemized as per the list of stationery items provided.

Bidders must comply with tax obligations. Submit a Tax Compliance Status (TCS) PIN issued by SARS or a printed TCS certificate. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide a CSD number. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state. Bidders must complete the SBD4 Bidder’s Disclosure form and declare any conflicts of interest or state employment. Foreign suppliers must answer the questionnaire to determine tax compliance requirements. Failure to comply with any of these requirements may render the bid invalid.

B-BBEE preference points are allocated as follows: Women Ownership (5 points), Disability Ownership (5 points), Youth Ownership (5 points), Location in Eastern Cape Province (2 points), B-BBEE status level contribution (3 points for levels 1-2, QSE or EME). Bidders must submit proof of B-BBEE status and ownership details. The SBD 6.1 Preference Points Claim Form must be completed and included with the bid.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations 2022, as well as the General Conditions of Contract (GCC) and any special conditions. The successful bidder must complete and sign a written contract form (SBD7). Fraudulent claims or non-fulfillment of contract conditions may result in disqualification, cost recovery, contract cancellation, business restrictions for up to 10 years, or criminal prosecution.

Bidders must ensure compliance with tax obligations. Submit a TCS PIN or certificate. Consortia/joint ventures/sub-contractors must each provide separate TCS/PIN/CSD documentation. No bids will be considered from state employees or entities with state-employed directors/members. Failure to comply may invalidate the bid.

The 80/20 preference point system applies. 80 points are allocated for price (calculated using Ps = 80(1 - (Pt - Pmin)/Pmin)), and 20 points for specific goals. Specific goals: Women Ownership (5 points), Disability Ownership (5 points), Youth Ownership (5 points), Location in Eastern Cape Province (2 points), B-BBEE status level contribution (3 points for levels 1-2, QSE or EME). Failure to submit proof for specific goals results in no points for those goals. The organ of state may request substantiation of claims at any time.