Construction of 40 bng houses in smarties valley – northern cape government tender

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Tenderers must have a CIDB grading of 6 GB or higher. They must be registered with the NHBRC and CSD. Joint Ventures are eligible if the lead partner has a 6 GB grading and the combined grading meets the requirement. Tenderers must attend the compulsory clarification meeting. The tenderer or its directors must not have failed to complete a CoGHSTA project in the last 5 years.

Department of co-operative

Governance, human settlements and

Traditional affairs of the northern

Cape (coghsta)

Tender NO. NC/14/2026

The construction of 40 bng houses

In smarties valley, dawid kruiper

Local municipality for the zf

Mgcawu district municipality

August 2026

Employer: implementing agent:

The head of department iceburg trading 751cc and brunel engineering jv

CoGHSTA NO. 04 JACOBUS SMIT AVENUE, LABRAM

Private bag x5005 kimberley

Kimberley 8300

8300

Tenderer: ______________________________

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in smarties valley, dawid

Kruiper local municipality for the zf mgcawu district municipality

Closing date: friday, 28 august 2026 closing time: 11h00

Name of tenderer* .....................................................................

Contact person* .....................................................................

Address* ......................................................................

......................................................................

........................................................................

........................................................................

Tel NO* ......................................................................

Fax NO* .....................................................................

E-mail address* .....................................................................

CIDB grading* .....................................................................

CIDB registration NO* .....................................................................

Nhbrc registration NO* .....................................................................

B-bbee level* .....................................................................

Csd registration NO .....................................................................

Tender amount, excl. VAT* r ..................................................................

(* To be completed by tenderer)

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in smarties valley, dawid kruiper

Local municipality for the zf mgcawu district municipality

General tender information:

Invitation date 04 august 2026

REQUIRED GRADING 6 GB or higher CIDB Grading

Clarification meeting (compulsory) thursday, 13 august 2026 at 09h00 at the

CoGHSTA REGIONAL OFFICE OLD GORDONIA

Hospital schroder street, upington

8801(Co-ordinates 28°26'53.29" S, 21°15'48.38"E)

Closing date friday, 28 august 2026

Closing time 11h00

CLOSING VENUE Tender Box at COGHSTA HEAD OFFICE, LARRY

Moleko louw building, 9 cecil sussman

Road, kimberley, 8301.

The Tender Documents (which include the Form of Offer and Acceptance) completed in all respects, plus any

additional supporting documentation required, must be submitted in a sealed envelope with the name and

address of the Tenderer, the T e n d e r No. and title and the closing date indicated on the envelope. The sealed

envelope must be handed in at the Tender Box at the CoGHSTA KIMBERLEY Offices. Tenders will be opened

directly after closing. Due to a two-stage evaluation process tender prices will NOT be read out.

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in smarties valley, dawid kruiper

Local municipality for the zf mgcawu district municipality

Contents

Page

Cover page

Contents

Volume 1

The tender

Part t1: tendering procedures

T 1.1 Tender Notice and Invitation to Tender T 1 - 4

T 1.2 Tender Data T 1 - 7

Part t2: returnable documents

T 2.1 List of Returnable Documents T 2 - 2

T 2.2 Returnable Schedules T 2 - 4

The contract

Part c1: agreement and contract data

C 1.1 Form of Offer and Acceptance C 1 - 2

C 1.2 Contract Data

Part 1: Contract Data provided by the Employer C 1 - 9

Part 2: Data provided by the Tenderer C 1 - 19

C 1.3 Form of Guarantee C 1 – 21

C 1.4 Occupational Health and Safety Appointment C 1 - 25

C 1.5 Occupational Health and Safety Agreement C 1 - 25

C 1.6 Contract of Temporary Employment as Community Liaison Officer C 1 - 28

Part c2: pricing data

C 2.1 Pricing Instructions C 2 - 1

C 2.2 Calculation of Tendered Sum C 2 – 3

Part c3: scope of works

C 3.1 Scope of Works: Part 1 C 3 - 1

C 3.2 Part 2 Project Specifications C 3 - 16

C 3.3 Engineering Drawings C 3 - 41

C 3.4 Management C 3 - 44

C 3.5 Annexures C 3 - 52

Part c4: site information

C 4.1 Site Information C 4 - 1

Volume 2

Drawings

Volume 1

The tender

Part t 1:

Tender procedures

T 1.1 Tender Notice and Invitation to Tender T 1 - 4

T 1.2 Tender Data T 1 - 7

T 1.1:

Tender notice and

Invitation to tender

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in smarties valley, dawid kruiper

Local municipality for the zf mgcawu district municipality

1. CoGHSTA hereby invites tenders for THE CONSTRUCTION OF 40 BNG HOUSES IN SMARTIES VALLEY, DAWID

Kruiper local municipality for the zf mgcawu district municipality.

2. Only NHBRC and CSD registered tenderers with a CIDB grading of 6 GB or HIGHER are eligible to submit

tenders.

3. A COMPULSORY site briefing will be held on THURSDAY, 13 AUGUST 2026 at 09H00. Tenderers are requested

to meet at CoGHSTA REGIONAL OFFICES, OLD GORDONIA HOSPITAL SCHRODER STREET, UPINGTON,

8801, (Co-ordinates 28°26’53.29” S, 21°15’48.38”E)

4. Tender documents are avalable via the Department on eTender portal (www.etenders.gov.za)
5. The tender requires tenderers to submit a proposal for THE CONSTRUCTION OF 40 BNG HOUSES IN

Smarties valley, dawid kruiper local municipality for the zf mgcawu district

Municipality.

6. General enquiries relating to this tender should be addressed to Karel Visagie of CoGHSTA, Tel: (053) 807–

9713, e-mail: [email protected] and technical enquiries to RUDZANI P. MAMPHAGA of ICEBURG

TRADING 751CC AND BRUNEL ENGINEERING JV, Tel: (086) 056 7890, e-mail: [email protected].

7. Please note

• Preference will be given to construction companies who are owned by Women, Youth & Persons with Disabilities.
• Functionality and 80/20 Principal evaluation criteria will apply. Based on functionality the tenderer should score 70

or more on the following criteria to be further evaluated:

Functionality Criteria Weight

1. Experience of Tenderer 40
2. Project Staff Experience 30
3. Plant and Equipment 18
4. Banking Rating 12

Total 100

• Documents to be submitted with the tender document: An original valid Tax Clearance Certificate or certified copy

inclusive of verification PIN, NHBRC certificate, Copy of CSD Registration summary report, B-BBEE Status Level

Certificates or certified copies thereof. Exempted Micro Enterprises must in terms of B-BBEE Act, submit a

certificate issued by an Accounting Officer as contemplated in the Close Corporation Act or Verification Agency

accredited by SANAS or Registered Auditor.

• The requirements of the Preferential Procurement Regulations, 2022 (Government Gazette No. 2721) shall also

apply, together with all other requirements as set out in the Tender Data.

• Contractors who previously failed to complete Northern Cape Department of COGHSTA projects in the last 5 years

will be disqualified.

• Failure to comply with above requirements will result in automatic disqualification of the bidder.
• CoGHSTA reserves the right to withdraw any invitation to tender and/or re-advertise or to reject any tender or to

accept a part of it. CoGHSTA does not bind itself to accepting the lowest tender or award a contract to the bidder

scoring the highest number of points based on risk analysis and current commitments with CoGHSTA.

• Tenders will not be opened directly after closing. Due to a two-stage evaluation process tender prices will NOT be

read out.

Part T1: Tendering Procedure T 1 - 5 T 1.1

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in dawid kruiper local

Municipality for the zf mgcawu district municipality

Locality plan

Site Locality:

UPINGTON: 29o35’35”S 17o47’24”E

Site locality:

Smarties valley: 28°27'47.97"S, 21°11'51.08"E

CLARIFICATION MEETING VENUE: CoGHSTA REGIONAL OFFICES, OLD GORDONIA

Hospital schroder street, upington, (28°26'53.29"S 21°15'48.38"E)

Part T1: Tendering Procedure T 1 - 6 T 1.1

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Tender data

Department of co-operative governance, human settlements and

Traditional affairs of the northern cape

Tender NO. NC/14/2026

The construction of 40 bng houses in smarties valley, dawid kruiper

Local municipality for the zf mgcawu district municipality

T 1.2: Tender data

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of Board Notice in government Gazette No. May 2010, Construction Industry Development Board (CIDB)

Standard for Uniformity in Construction Procurement. (See www.cidb.org.za) which are reproduced without

amendment or alteration for the convenience of Tenderers as an Annex to this tender Data.

The Standard Conditions of Tender make several references to the Tender Data for details that apply

specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or

inconsistency between it and the Standard Conditions of Tender. Each item of data given below is crossreferenced to the clause in the Standard Conditions of Tender to which it mainly applies.

The following variations, amendments and additions to the Standard Conditions of Tender as set out

in the Tender Data below shall apply to this tender:

Clause Tender Data

Number

F.1 General

F.1.1 Actions

Add the following to F.1.1:

The Employer is CoGHSTA.

F.1.2 Tender Documents

Add the following to F.1.2:

“The following documents form part of this contract:

(i) The General Conditions of Contract (GCC) for Construction Works (3rd Edition) 2015, as

published by the South African Institution of Civil Engineering. This publication is available

and Tenderers must obtain copies at their own cost from the South African Institution of

Civil Engineering (SAICE), Private Bag X200, Halfway House 1685, Tel.: (011) 805 5947,

Fax: (011) 805 5971, e-mail: [email protected].

(ii) The SANS Standardised Specifications for Civil Engineering Construction prepared by the

South African Bureau of Standards. These publications are available and Tenderers must

obtain copies at their own cost from the South African Bureau of Standards, Private Bag

X191, Pretoria, 0001.

The above may also be inspected, by appointment, at the offices of the Employer’s Agent

during normal office hours.

The Tender Documents issued by the Employer comprise:

Part T1: Tendering Data T 1 - 8 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Volume 1: The Tender Document (this document), in which is bound:

The Tender

Part T 1: Tendering Procedure

T 1.1 Tender notice and invitation to tender

T 1.2 Tender data

Part T 2: Returnable Documents

T 2.1 List of returnable documents

T 2.2 Returnable Schedules

The Contract

Part C 1: Agreement and Contract Data

C 1.1 Form of Offer and Acceptance

C 1.2 Contract Data

C 1.3 Form of Guarantee

C 1.4 Occupational Health and Safety Appointment

C 1.5 Occupational Health and Safety Agreement

C 1.6 Contract of Temporary Employment as Community Liaison Officer

Part C 2: Pricing Data

C 2.1 Pricing Instructions

C 2.2 Calculation of Tender Sum

Part C 3: Scope of Work

C 3.1 Description of the Works

C 3.2 Engineering Drawings

C 3.3 Construction Work Specifications: Project Specifications

C 3.4 Management

C 3.5 Annexures

Part C 4: Site Information

C 4.1 Site Information-Geotechnical

Volume 2: Drawings (listed in C 3.2: Engineering Drawings)

Volume 1 is deemed the “Returnable Document” which must be returned to the Employer in

terms of submitting a tender offer.

F.1.4 Communication and Employer’s Agent

Add the following to F.1.4:

Attention is drawn to the fact that verbal information, given by the Employer’s Agent during

site visits / clarification meetings or at any other time prior to the award of the Contract, will

not be regarded as binding on the Employer. Only information issued formally by the

Employer’s Agent in writing to Tenderers will be regarded as amending the Tender Document.

The Employer’s Agent is:

Name: RUDZANI P. MAMPHAGA

Iceburg trading 751cc and brunel engineering jv

NO. 04 jacobus smit avenue, labram

Kimberley, 8300

Tel.: (086) 056 7890

Fax: (086) 538 5002

E-mail: [email protected]

Part T1: Tendering Data T 1 - 9 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

F.1.6.2 Competitive Negotiation Procedures

Add the following to F.1.6.2:

A competitive negotiation procedure may be followed.

F.1.6.3 Proposal Procedure using the Two-Stage System

Add the following to F.1.6.3:

A two-stage system will be followed.

F.2 Tenderer’s Obligations

F.2.1 Eligibility

Add the following to F.2.1:

Only those Tenderers who satisfy the following criteria are eligible to submit tenders:

Construction Industry Development Board (CIDB) Contractor Registration

Only Tenderers who are registered with the CIDB, in a Contractor grading designation equal

to or higher than a Contractor grading designation determined in accordance with the sum

tendered, or a value determined in accordance with Regulation 25 (1B) or 25 (7A) of the

Construction Industry Development Regulations, for a 6 GB Class of construction work, and

whose registration is in good standing and active at tender close are eligible to have their

tenders evaluated.

Joint Ventures are eligible to submit tenders provided that:

1. Every member of the Joint Venture is registered with the CIDB;
2. The lead partner has a Contractor grading designation in the 6 GB Class of construction

work;

3. The combined Contractor grading designation calculated in accordance with the CIBD

Regulations is equal to or higher than a Contractor grading designation determined in

accordance with the sum tendered for a 6 GB Class of construction work or a value

determined in accordance with Regulation 25 (1B) or 25 (7A) of the Construction Industry

Development Regulations.

Notwithstanding the above, Tenderers who are capable of being so registered prior to the

evaluation of submissions may be evaluated at the sole discretion of the Employer (the

evaluation of tenders shall be deemed to take place when the Employer’s Bid Evaluation

Committee meets to make a recommendation to the Bid Adjudication Committee).

For alpha-numerics associated with the Contractor Grading Designations see Annex G

attached.

National Home Builders Registration Council (NHBRC) Registration

Only Tenderers who are registered with the NHBRC, in accordance with Housing Consumers

Protection Measures Act , and whose NHBRC registration status is valid and has

not expired at tender close are eligible to have their tenders evaluated.

Part T1: Tendering Data T 1 - 10 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

F.2.7 Clarification Meeting

Add the following to F.2.7:

A compulsory clarification meeting and site visit will be held as follows:

Location: CoGHSTA REGIONAL OFFICES' (28°26'53.29"S, 21°15'48.38"E)

Address: OLD GORDONIA HOSPITAL SCHRODER STREET, UPINGTON, 8801.

Date: THURSDAY, 13 AUGUST 2026

Time: 09:00HRS

Both the Clarification site and information meetings are COMPULSORY. Tenders will

not be accepted from Tenderers who have not attended both the compulsory site or

information meetings. Tenderers who arrive 15 (fifteen) minutes or more after the advertised

time the meeting starts will not be allowed to attend the meeting or to sign the attendance

register. If the Tenderer is delayed, he must inform the Contact Person before the meeting

commences and will only be allowed to attend the meeting if the Chairperson of the meeting,

as well as all the other Tenderers attending the meeting, give permission to do so.

All partners or the leading partner of a Joint Venture must attend the compulsory clarification

site or information meeting.

Tenderers should be represented at the compulsory clarification meeting by a person who is

suitably qualified and experienced to comprehend the implications of the work involved.

F.2.9 Insurance

Add the following to F.2.9:

The Employer will provide no insurance.

F.2.10 Pricing the Tender Offer

F.2.10.1 Add the following to F.2.10.1:

This project is VAT Exempt (This Client will not Pay VAT on the Project).

F.2.10.2 Add the following to F.2.10.2:

VAT payable by the Employer shall be 0%

F.2.10.3 Add the following to F.2.10.3:

The tendered Sum will not be subject to escalation.

See C 1.2: Contract Data: Part 1: Data Provided by the Engineer: Clause 6.8.2.

F.2.13 Submitting of a Tender Offer

Add the following to F.2.13.1:

Where the tendering entity is a joint venture it is recommended that the standard CIDB Joint

Venture Agreement be used.

Replace sub-clause F.2.13.2 with the following:

Return all returnable documents to the Employer after completing them in their entirety by

writing in non-erasable black ink.

Part T1: Tendering Data T 1 - 11 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Add the following to F.2.13.3:

Parts of each Tender offer communicated on paper shall be submitted as an original plus 1

(ONE) electronic scanned copy on a flash drive.

Add the following after the first sentence of F.2.13.4:

The tender shall be signed by a person duly authorised to do so. Tenders submitted by Joint

Ventures of 2 (two) or more firms shall be accompanied by the document of formation of the

Joint Venture, authenticated by a public notary or other official deputed to witness sworn

statements, in which is defined precisely the conditions under which the Joint Venture will

function, its period of duration, the persons authorised to represent and obligate it, the

participation of the several firms forming the Joint Venture, and any other information

necessary to permit a full appraisal of its functioning.

Add the following to F.2.13.5:

The Employer’s Agent’s address for delivery of Tender Offers and identification details to be

shown on each tender offer package are:

Location of tender closure: Tender Box, COGHSTA HEAD OFFICE, LARRY MOLEKO

Louw building, 9 cecil sussman road,

Kimberley, 8301.

Identification details: TENDER NUMBER: NC/14/2026

Title of tender: the construction of 40 bng

Houses in smarties valley, dawid kruiper

Local municipality for the zf mgcawu

District municipality

Sealed tenders with the Tenderer’s name and address and the endorsement:

“Tender number: NC/14/2026: the construction of 40 bng houses in

Smarties valley, dawid kruiper local municipality for the zf mgcawu

DISTRICT MUNICIPALITY on the envelope, must be placed in the appropriate official Tender

Box at the abovementioned address.

Add the following to F.2.13.6:

A two-envelope procedure will not be followed.

Add the following to F.2.13.9:

Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

Add the following to F.2.13.10:

By signing the offer part of C 1.1: Form of Offer and Acceptance, the Tenderer declares that

all information provided in the Tender submission is true and correct.

F.2.15 Closing Time

Add the following to F.2.15.1:

The closing time and location for the submission of tender offers are:

Time: 11:00 am on 28 August 2026

Tender box location: Larry Moleko Louw Building

Physical address: Department of Cooperative Governance

Human Settlement and Traditional Affairs

9 Cecil Sussman Road, Kimberley

Part T1: Tendering Data T 1 - 12 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

F.2.16 Tender Offer Validity

Add the following to F. 2.16.1:

The tender offer validity period is 90 (ninety) days from the closing date.

F.2.17 Clarification of Tender Offer after Submission

Add the following to F.2.17:

A tender will be rejected as non-responsive if the Tenderer fails to provide any clarification

requested by the Employer within the time for submission stated in the Employer’s written

request for such clarification.

F.2.18 Provide Other Material

F.2.18.1 Add the following to F.2.18. 1:

Accept that if requested, the Tenderer shall within 3 days of the date upon which he is

requested to do so, submit a full report from his banker as to his financial standing. The

Employer may, in its discretion, and subject to the provisions of Section 4(1)(d) of the State

Tender Board Act , condone any failure to comply with the foregoing condition.

Accept that the Employer or his agent, reserves the right to approach the Tenderer’s banker

or guarantor(s) as indicated in the tender document, or the bankers of each of the individual

members of any joint venture that is constituted for purposes of this Contract, with a view to

ascertaining whether the required guarantee will be furnished, and for purposes of

ascertaining the financial strength of the Tenderer or of the individual member of such

venture.

F.2.19 Inspection, Tests and Analysis

Add the following to F.2.19:

Access shall be provided for the following inspections, tests and analysis: Site investigation.

F.2.20 Submit Securities, Bonds, Policies, etc.

Add the following to F.2.20:

The successful Tenderer will have to provide security of:

• A fixed performance guarantee of 10% of contract sum in the format attached to C1.3

or

• An additional deduction of 10% of the value of the works from each interim certificate

or

• A fixed performance guarantee of 5% of contract sum in the format attached to C1.3,

and an additional deduction of 5% retention from each interim certificate.

F.2.22 Return of Other Tender Documents

Add the following to F.2.22:

Return all retained tender documents and drawings within 28 (twenty-eight) days of the expiry

date of the validity period.

Part T1: Tendering Data T 1 - 13 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

F. 2.23 Certificates

Add the following to F.2.23:

The Tenderer is required to submit with his tender:

1. CIDB registration certificate in the grading designation stipulated in clause 2.1

above,

2. Original valid Tax Clearance Certificate,
3. Certified copy of Letter of Good Standing issued by the Department of Labour in

terms of Act ,

4. Certified copy of Unemployment Insurance Fund Certificate of Compliance in terms

of Act

5. Certified copy of Certificate of Incorporation (if tenderer is a Company),
6. Certified copy of Founding Statement (if tenderer is a Closed Corporation),
7. Certified copy of Partnership Agreement (if tenderer is a Partnership),
8. Certified copy of Identity Document (if tenderer is a One-man concern),
9. Signed copy of the Joint Venture Agreement, joint CSD and separate SBD forms

for each JV partner (if tenderer is a Joint Venture),

10. Curriculum vitae of the project staff with relevant qualifications and certifications
11. B-BBEE verification Certificate
12. CSD report
13. Copy of NHBRC registration certificate, and
14. Copy of Municipal Account (Rates, taxes and services), lease agreement/title deed

or any documentation for verification of locality of business

F.3 The Employer’s Undertakings

F.3.2 Issue Addenda

Add the following to F.3.2:

Notwithstanding any requests for confirmation of receipt of Addenda issued, the Tenderer

shall be deemed to have received such addenda if the Employer can show proof of

transmission thereof (or a notice in respect thereof) via electronic mail, facsimile or registered

post.

F.3.4 Opening of Tender Submissions

Add the following to F.3.4.1:

All Bid proposals received will be uploaded on the Departmental website

Time: Tenders will not be opened immediately after the closing time for tenders

as stated in the Tender Notice and Invitation to Tender, or as stated in any

Addendum extending the closing date.

F.3.5 Two-envelope System

Add the following to F.3.5:

The 2 (two) - envelope procedure will not be followed.

F. 3.8 Test for Responsiveness

Part T1: Tendering Data T 1 - 14 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Add the following Sub-Clause F.3.8.3:

Tenders will be considered non-responsive and disqualified if, inter alia:

a) The tender is not in compliance with the Scope of Work;

b) The tenderer does not comply with requirements of F.2.1 above.

c) The tenderer has failed to clarify or submit any supporting documentation within the time

for submission stated in the employer’s or employer’s agent written request.

d) The tenderer does not submit proof of CSD database registration.

e) The tenderer or Director/s of the Entity was/were previously terminated or failed to

complete a COGHSTA project within the last 5 years.

f) The tenderer fails to attend both the Compulsory briefing session and the Compulsory

Site Visit.

g) The tenderer fails to submit correct declarations on all SBD forms and where tender is a

JV fails to submit signed copy of JV agreement, joint CSD and separate SBD4 forms.

h) The tenderer does not submit proof of CIDB registration and/or is not in good standing

with their registration.

i) The tenderer does not submit proof of NHBRC registration and/or is not in good

standing with their registration.

j) The tenderer does not submit proof of Company Registration

k) The tenderer does not submit Authority to sign on behalf of bidder together with

Director’s Certified ID Copy

COGHSTA reserves the right not to bind itself to accepting the lowest tender or to award a contract to

the bidder scoring the highest number of points in the case where the contractor has current commitments

(appointments) with the Department and other entities based on a risk assessment. (Tenders are

requested to complete Section T2.2.3 Present (current) commitments in full, with appointment

letters as support).

F.3.9 Arithmetical Errors, Omissions and Discrepancies

Amend Sub-Clauses F.3.9.1 & F.3.9.2 to read as follows:

“F.3.9.1 Check the highest ranked Tender or Tenderer with the highest number of tender

evaluation points after the evaluation of tender offers in accordance with F.3.11 and

check only the Summary: Calculation of Tender Sum for:

a) The gross misplacement of the decimal point in any rate; or

b) Arithmetical errors in:

i) line item totals resulting from the product of a unit rate and a quantity

or

ii) the summation of the amounts.

F.3.9.2 The Employer’s Agent must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amount in words and the amounts

in figures, the amount in words shall govern;

b) If, in the Summary: Calculation of tendered Sum there is an error in the line

item total resulting from the product of the unit rate and the quantity, the line

item total shall govern and the rate shall be corrected. Where there is an

obviously gross misplacement of the decimal point in the unit rate, the line

item total as quoted shall govern and the unit rate shall be corrected.

c) Where there is an error in the total of the amounts either as a result of other

corrections required by this checking process or in the Tenderer’s addition of

prices, the total of the prices shall govern and the Tenderer will be asked to

revise selected unit rates to achieve the Tendered total of the amounts.

Part T1: Tendering Data T 1 - 15 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Consider the rejection of a tender offer if the Tenderer does not correct or accept the

correction of the arithmetical error in the manner described above.”

F.3.11 Evaluation of Tender Offers

F.3.11.1 Add the following to F.3.11.1:

Functionality will be scored and a minimum of 70 out of the possible 100 is required to

be evaluated any further.

Table F3.11.1.1 – Functionality Evaluation Criteria

Functionality Criteria Weight

1. Experience of Tenderer on similar projects 40%
2. Key personnel proposed for the project: Qualifications and

30%

experience on similar projects

3. Plant and Equipment 18%
4. Bank rating 12%

Total 100%

Table F3.11.1.2 – Criteria 1: Experience of Tenderer

Points

Sub-Criteria:

Awarded

Completion of at least 5 projects of a similar scope (CIDB GB

construction of buildings of a value of ≥ R3 million (Including Vat), in the

last 5 years. Provide signed appointment and completion letters for each

project from credible, contactable clients. Bidders who have been

appointed on a sub-contracting basis should provide the Main-

Contractor’s Appointment letter.

Completion of at least 4 projects of a similar scope (construction of

buildings of a value of ≥ R3 million (Including Vat), in the last 5 years.

Provide signed appointment and completion letters for each project from

credible, contactable clients. Bidders who have been appointed on a sub-

contracting basis should provide the Main-Contractor’s Appointment

letter.

Completion of at least 3 projects of a similar scope (construction of

buildings of a value of ≥ R3 million (Including Vat), in the last 5 years.

Provide signed appointment and completion letters for each project from

credible, contactable clients. Bidders who have been appointed on a sub-

contracting basis should provide the Main-Contractor’s Appointment

letter.

Completion of at least 2 projects of a similar scope (construction of

buildings of a value of ≥ R3 million (Including Vat), in the last 5 years.

Provide signed appointment and completion letters for each project from

credible, contactable clients. Bidders who have been appointed on a sub-

contracting basis should provide the Main-Contractor’s Appointment

letter.

Completion of at least 1 project of a similar scope (construction of

buildings of a value of ≥ R3 million (Including Vat), in the last 5 years.

Provide signed appointment and completion letters for each project from

credible, contactable clients. Bidders who have been appointed on a sub-

contracting basis should provide the Main-Contractor’s Appointment

letter.

1.Total possible points for Experience of Tenderer 40

Part T1: Tendering Data T 1 - 16 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

Table F3.11.1.3 – Criteria 2: Project Staff Experience

Points

Sub-Criteria:

Awarded

2.1 Construction Manager: Provide the CV of the Construction Manager

(CM) with list of similar projects they have completed and their certified

qualifications (minimum B-Tech and above in the Engineering and Built

Environment) and must currently be employed by the Bidding company, if

not then a letter stating intent to employ this person, including this person’s

signature of willingness & acceptance for the intended duration of the project

and proof of registration as Pr.CPM or Pr. CM or Candidate Pr CPM or

Candidate CM with more than 3 years of experience

10 or more years of experience in project management. 10

7 to 9 years of experience in project management. 6

3 to 6 years of experience in project management. 3

Less than 3 years of experience in project management. 0

Total possible points for Project Manager 10

2.2 Site Agent: Provide the CV of the SA with list of similar projects they

have completed and their certified qualifications (minimum N. Diploma and

above in the Engineering and Built Environment in Construction

Managements, Construction Studies, Quantity Surveying and/or

Civil/Structural Engineering) and must currently be employed by the Bidding

company, if not then a letter stating such intent to employ this person,

including this person’s signature of willingness & acceptance for the

intended duration of the project.

7 or years of experience in the built environment, with particular

experience in the required discipline.

5 to 6 years of experience in the built environment, with particular

experience in the required discipline.

3 to 4 years of experience in the built environment, with particular

experience in the required discipline.

Less than 3 years of experience in the built environment, with particular

experience in the required discipline.

Total possible points for Site Agent 10

2.3 General Foreman: Provide the CV of the General Foreman with list of

similar projects they have completed and must currently be employed by

the Bidding company, if not then a letter stating such intent to employ this

person, including this person’s signature of willingness & acceptance for the

intended duration of the project and building trade certificate with more than

3 years’ experience submitted

7 or more years of experience in construction, with particular experience

in general building

5 to 6 years of experience in construction, with particular experience in

general building

3 to 4 years of experience in construction, with particular experience in

general building

Less than 3 years of experience in construction, with particular

experience in general building

Total possible points for Site Agent 6

2.4 Safety Officer: Provide the CV of the Safety Officer and their certified

qualifications with at least 2 years’ experience in the required discipline and 4

registered with SACPCMP. Indicate for zero

Less than 2 years of experience in construction, with particular experience

in general building

Total possible points for Safety Officer 4

Part T1: Tendering Data T 1 - 17 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

An original sworn affidavit to be provided confirming that the employee is employed by

the bidder or an MOU if the bidder intends to employ the professional upon award of

this bid.

Table F3.11.1.4 – Criteria 3: Plant and Equipment (18 Points)

Points Sub-Criteria:

Awarded

• Proof of ownership should be in the form of plant and equipment

registration papers and or invoices (small plant and equipment) or other

documentary proof of ownership for items not requiring registration

indicating the bidder’s name on the document. (3 points per plant and/or

equipment)

• For Hiring/Leasing proof of leasing/hiring and form of agreement would

be acceptable, specify plant if hiring e.g. TLB x1, Crane, Truck x2 etc.

(1 point per plant and/or equipment)

o Plant to be specific to the project and proof to be attached,

Equipment to be specific to the project and relevant to scope of

work.

o If NO proof of ownership is provided no points will be allocated.

o If NO proof of hiring/leasing is not provided no points will be

allocated.

• Below is a description and the points breakdown

Description hire owner

Ship

Tlb 1 3

Ldv 1 3

Tipper Truck 1 3

Walk behind roller/rammer 1 3

Powerfloat 1 3

2 x Concrete Mixer – minimum capacity 300L 1 3

3.Total possible points for Plant and Equipment 18

Table F3.11.1.5 – Criteria 4: Bank Rating (12 Points)

Points Sub-Criteria:

Awarded

Bank Rating (Letter not older than 1 month)

Contractor with a bank rating A to C 12

Contractor with a bank rating D to E 0

4.Total possible points for Bank Rating 12

The procedure for the evaluation of responsive tenders is Method 4: Financial Offer,

Quality/Functionality and Preference in accordance with F.3.11.3.

F.3.11.7 Scoring Financial Offers

Add the following to F.3.11.7:

The financial offer will be scored using Formula 2 (Option 1) where the value of W1 is 80

(eighty) points.

Part T1: Tendering Data T 1 - 18 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

A maximum of 80 (eighty) tender evaluation points (W1) will be scored for Financial Offers

from responsive tenders under consideration scoring points according to the formula:

NFO = W1 x [1 – (P – Pm) ] where,

Pm

NFO = Number of tender evaluation points awarded for Financial Offer

W1 = Maximum tender evaluation points awarded for Financial Offer =

80 (eighty) points

P = Financial Offer = Tender Sum (including VAT, contingencies,

provisional sums and escalation) = the comparative offer of the tender

offer under construction

Pm = Lowest Tender Sum (including VAT, contingencies, provisional

sums and escalation) = the comparative offer of the most favourable

comparative offer.

F.3.11.8 Scoring Preferences (Specific Goals)

Add the following to F.3.11.8:

Points will be awarded to Tenderers who are eligible for preferences (Specific Goals) in terms

of the CoGHSTA NC Supply Chain Policy 2023.

Points for Specific Goals

A maximum of 20 (twenty) tender evaluation points will be awarded for Specific Goals to

Tenderers with responsive tenders, who are eligible for such preference, in accordance with

the criteria listed below.

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000, the

contract must be awarded to the tenderer scoring the highest points.

The following table must be used to calculate the score out of 8 0 / 20 for specific goals:

Specific Goal Number of Points

100% or more Women or Youth owned company 10

Less than 100% Women or Youth owned company 5

100% Black owned Company 10

Less than 100% Black owned Company 5

100% People living with disability 10

Locally owned companies 5

Maximum obtainable points 20

The following must be noted for the allocation of 20 points:

▪ A tenderer might be requested to submit proof of its B-BBEE status level of

contributor.

▪ A share certificate and or CIPC information of the company might be requested to be

able to verify ownership

▪ Any other relevant evidence can be requested from the tenderer to substantiate the

claim for the 20 points from any of the above specific goals on the table.

▪ CSD printout must accompany all submission documents

Part T1: Tendering Data T 1 - 19 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

▪ The above points can be increased, reduced and split to more than one specific goal,

depending on the requirements of the bid and specifications, however when such is

increased or reduced, the information must be published correctly to the bidder at the

time of advert of tender, but total points must not exceed 20 points.

▪ Locality points will be allocated to any company with a valid and verifiable address in

the Northern Cape, e.g. CIPC, SARS etc. A lease agreement must have

substantiating legitimate evidence relating to the Northern Cape address claimed,

such as proof of rental payment and receipt of rentals by both the lessee and lessor.

▪ If the price offered by the tenderer scoring the highest points is not reasonable,

COGHSTA must not award the contract to the tenderer

▪ COGHSTA may negotiate a reasonable price with the tenderer scoring the highest

points or cancel the tender

▪ If the tenderer does not agree to a reasonable price, negotiate a reasonable price with

the tenderer scoring the second highest points or cancel the tender

▪ If the tenderer scoring the second highest points does not agree a reasonable price,

negotiate a reasonable price with the tenderer scoring the third highest points or

cancel the tender.

▪ If a reasonable price is not agreed as envisaged, COGHSTA must cancel the tender.

F.3.12 Insurance provided by the Employer

The Employer will provide no insurance

F.3.13 Acceptance of Tender Offer

Add the following to F.3.13:

The Employer reserves the right to with draw any invitation to tender and/or to re-advertise or

to reject any tender or to accept a part of it. The Employer does not bind itself to accepting

the lowest or only tender.

Tender offers will only be accepted if:

(a) the Tenderer is registered and in good standing with the South African Revenue Service

(SARS) and has submitted evidence in the form of an original valid Tax Clearance

Certificate (for tender) issued by SARS or poof hat he or she has made arrangements

with SARS to meet his or her outstanding tax obligations;

(b) the Tenderer or any of its Directors is not listed on the Register of Tender Defaulters in

terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person

prohibited from doing business with the public sector;

(c) the Tenderer has not:

(i) abused the Employer’s Supply Chain Management System; or

(ii) the Tenderer has completed the Compulsory Enterprise Questionnaire and there

are no conflicts of interest which may impact on the Tenderer’s ability to perform

the contract in the best interests of the Employer or potentially compromise the

tender process.

F.3.13.1 Risk Analysis add new clause

Notwithstanding compliance with regard to CIDB registration or any other requirements of the

tender, the employer will perform a risk analysis in respect of the following:

(a) reasonableness of the financial offer

(b) reasonableness of unit rates and prices

(c) the Tenderer's ability to fulfil its obligations in terms of the tender document, that is, that

the Tenderer can demonstrate that he/she possesses the necessary professional and

technical qualifications, professional and technical competence, financial resources,

Part T1: Tendering Data T 1 - 20 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

equipment and other physical facilities, managerial capability, reliability, experience,

reputation, personnel to perform the contract, etc.

(d) Experience reference checks to check the validity of submitted reference and appointment

letters

No Tenderer will be recommended for an award unless the Tenderer has demonstrated that

he/she has the resources and skills required.

No Tenderer will be recommended for an award unless the Tenderer has demonstrated that

he/she has the resources and skills required.

F.13.16 Notice to unsuccessful Tenderers

Replace the heading above with:

Notice to successful and unsuccessful Tenderers

Replace sub-clause F.3.16.2 with the following:

The Employer shall, at the same time notifying the successful Tenderer of the Bid

Adjudication Committee's decision to award the tender to the successful Tenderer, also give

written notice to the other Tenderers informing them that they have been unsuccessful.

F.3.17 Provide copies of the contract

Add the following to F.3.17:

The number of paper copies of the signed contract to be provided by the Employer is 1 (One).

F.4 Additional conditions of tender

The additional conditions of tender are:

F.4.1 Compliance with Occupational Health and Safety Act (Act )

Tenderers are to note the requirements of the Occupational Health and Safety Act No. and the Construction Regulations 2014 where applicable, issued in terms of Section 43

of the Act. The Tenderer shall be deemed to have read and fully understood the requirements

of the above Act and Regulations and to have allowed for all costs in compliance therewith.

The Contractor will not be allowed to start with any construction works until his Health

and Safety Plan is approved by the Health and Safety Agent.

Tenderers are to note that the Contractor is required to ensure that all Sub-Contractors or

others engaged in the performance of the contract also comply with the above requirements.

The Contractor shall prepare and maintain a Health and Safety File in respect of the project,

which shall be available for inspection on Site at all times and handed over to the Employer

on Final Completion of the project.

The Contractor is required to submit to the Employer the Occupational Health and Safety

Agreement (included in C 1.4 of the Contract document) and a letter of good standing from

the Compensation Commissioner, or a licensed Compensation Insurer, within 14 (fourteen)

days after the Commencement Date of the Contract.

F.4.2 Eligibility with respect to Expanded Public Works Programme

Part T1: Tendering Data T 1 - 21 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

This Contract does not qualify for consideration as an Expanded Public Works Program

project, but he Contractor shall make use of local labour as far as possible. Where manual

labour is required, remuneration must be paid according to the minimum wages for the region

and in accordance with the latest published “Guidelines for the Implementation of Labour-

Intensive Infrastructure Projects under the Expanded Public Works Programme (Epwp)”.

Monthly project reporting will be done on all the EPWP reporting documentation attached in

Annexure A of Part 3: Scope of Works of this Tender Document.

F.4.3 Claims arising after submission of tender

No claim for any extras arising out of any doubt or obscurity as to the true intent and

meaning of anything shown on the Contract Drawings or contained in the Conditions of

Contract, Scope of Work and Pricing Data, will be admitted by the Employer after the

submission of any tender and the Tenderer shall be deemed to have:

(a) Inspected the Contract Drawings and read and fully understood the Conditions of

Contract;

(b) Read and fully understood the whole text of the Scope of Work and Pricing Data and

thoroughly acquainted himself with the nature of the works proposed and generally of

all matters which may influence the Contract;

(c) Visited the site of the proposed works, carefully examined existing conditions, the

means of access to the Site, the conditions under which the work is to be done, and

acquainted himself with the limitations or restrictions that may be imposed by the

Municipality or other Authorities in regard to access and transport of materials, plant

and equipment to and from the site and made the necessary provisions for any

additional costs involved thereby.

(d) Requested the Employer or his duly authorized agent to make clear the actual

requirements of anything shown on the Contract Drawings or anything contained in

the Scope of Work and Pricing Data, the exact meaning or interpretation of which is

not clearly intelligible to the Tenderer.

(e) Received any Addenda to the tender documents which have been issued in

accordance with the Employer’s supply Chain Management Policy.

Before submission of any tender, the Tenderer should check the number of pages, and

if any are found to be missing or duplicated, or the figures or writing indistinct, or if the

Pricing Data contain any obvious errors, the Tenderer must apply to the Employer's

agent at once to have the same rectified, as no liability will be admitted by the Employer

in respect of errors in any tender due to the foregoing.

F.4.4 Community Liaison Officer

It is a requirement of the Contract that a Community Liaison Officer (CLO) for the project shall

be appointed by the Contractor. The primary functions of the CLO shall be to assist the

Contractor with the selection and recruitment of labour, to represent the local community in

matters concerning the use of labour on the works, and to assist with and facilitate

communication between the Contractor, the Principal Agent and the local communities. The

appointment of the CLO will be as by the guidelines/instructions of the Implementing Agent

and the local Municipality.

The remuneration of the CLO to be fixed at R 7500-00 per month as per the current rate for

CLO’s in the local authority.

The method of identifying suitable candidates for the position of CLO will be through

advertisement throughout the community and local Municipality, interviews will be held

with candidates and the representative of the Department will be present.

Part T1: Tendering Data T 1 - 22 T 1.2

Tender Number: NC/14/2026 Tender Notice and Invitation 14/2026

F.4.5 Invalid tenders

Tenders shall be considered invalid and shall be endorsed and recorded as such in the tender

opening record, by the official responsible who opened the tender, in the following

circumstances:

(a) If the tender offer (the tender price/amount) is not submitted on the Form of Offer and

Acceptance bound into this tender document (Form C 1.1: Part C 1: Agreement and

Contract Data);

(b) If the tender is not completed in non-erasable black ink;

(c) If the Form of Offer and Acceptance is signed, the name of the Tenderer is not stated

or is indecipherable.

F.4.6 Negotiations with preferred Tenderers

The Employer may negotiate the final terms of a contract with Tenderers identified through a

competitive tendering process as preferred Tenderers, provided that such negotiation:

(a) does not allow any preferred Tenderer a second or unfair opportunity;

(b) is not to the detriment of any other Tenderer; and

(c) does not lead to a higher price than the quotation as submitted.

Minutes of any such negotiations shall be kept for record purposes.

F.4.7 General Supply Chain Management Conditions applicable to tenders

In terms of its Supply Chain Management Policy, the Employer may not consider a tender

unless the provider who submitted the tender:

a) has furnished the Employer with that provider's:

• full name;
• identification number or company or other registration number; and
• tax reference number and VAT registration number, if any;
• Certificate of attendance at a compulsory site inspection, where applicable

b) has indicated whether:

• the provider is in the service of the state, or has been in the service of the state