Professional service providers needed for eastern cape sanitation projects (safe programme – cluster 3)

Closing date and time for receipt of quotations: 03 July 2026 at 11:00 AM. Tender documents available for download from 05 June 2026 on the National Education Collaboration Trust website (www.nect.org.za) and National Treasury e-tender portal. No briefing meeting will be held.

SCM Contact: Mammako Khumalo. Email: [email protected]. Phone: +27 12 752 6200. Submission Address: Tender box at The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. All enquiries must be forwarded to [email protected] with the applicable Bid No. as the subject.

Submit one (1) hard copy and one (1) electronic copy (USB) of the proposal. Tender proposals must be structured in accordance with the RFQ requirements. Deposit responses in the tender box at The National Education Collaboration Trust, 272 West Avenue, Lakefield Office Park, Block D, Centurion. Telegraphic, telephonic, telex, facsimile, and late responses will not be accepted. Tenders may only be submitted on the issued tender documentation. Mandatory returnable documents include: SBD 1 (Invitation to Bid Form, completed and signed), SBD 4 (Bidder’s Disclosure, completed and signed), SBD 6.1 (Preference Points Claim Form, completed and signed), Proof of CSD registration, Valid SARS Tax Compliance Status PIN, Company Registration Documents (Annexure B), COIDA Certificate (Annexure C), Originally certified B-BBEE Certificate or Sworn Affidavit (Annexure E), Annexure F (Proposed Organisation and Staffing, including Form D1-1), Annexure G (Current/Previous Projects), Annexure H (PSP Performance Evaluation Form), Additional Reference Forms (minimum of three projects), C1.1 (Form of Offer and Acceptance, completed and signed per cluster), Pricing Schedule/Activity Schedule (C2.2), and Professional Indemnity Insurance Proof. Failure to submit any mandatory returnable may result in disqualification.

Scope: Appointment of Professional Service Providers (PSPs) for the planning, design, construction monitoring, and close-out of sanitation projects in the Eastern Cape Province – Cluster 3, under the Department of Basic Education’s Sanitation Appropriate for Education (SAFE) Programme. Core team requirements per sub-cluster: 1x Professionally Registered Quantity Surveyor (5+ years’ experience), 1x Professionally Registered Civil/Structural Engineer, 1x Professionally Registered Architect (5+ years’ experience), 1x Professionally Registered Geotechnical Engineer (5+ years’ experience). All core staff must be fully committed and available. Methodology must address: project governance, variation orders, final accounts, close-out reports, query resolution, payment certificates, human resource allocation, programme scheduling, QA/QC processes, risk management, stakeholder engagement, cash flow projections, as-built drawings, contract administration, and a 6-month implementation plan.

Pricing must be submitted via the Pricing Schedule/Activity Schedule (C2.2). Payment is linked to completed project milestones via payment certificates. Bidders must provide detailed cost breakdowns, including personnel rates, overheads, and project management costs, if requested. Professional Indemnity Insurance Proof is mandatory. Fees must be realistic and market-related; significantly low offers may be deemed high-risk.

Mandatory compliance documents: Proof of registration on the Central Supplier Database (CSD), Valid SARS Tax Compliance Status PIN, Company Registration Documents (Annexure B), COIDA Certificate (Annexure C), Originally certified B-BBEE Certificate or Sworn Affidavit (Annexure E). SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim) forms must be completed and signed. Professional registration certificates for all key personnel must be submitted. Service Providers who failed to perform on previous contracts or were terminated due to poor performance will be disqualified.

Four-stage evaluation: Stage 1 - Administrative Compliance (mandatory documents, automatic disqualification for non-submission). Stage 2 - Functionality (minimum 70 points required to proceed; criteria include professional registrations, experience, reference letters, and project value). Stage 3 - Price and Preference Points (80/20 system: 80 points for price, 20 for B-BBEE). Stage 4 - Risk Assessment (minimum 11 points required; areas: workload, reliability, experience, price, methodology). Bidders may be disqualified for poor past performance or high-risk factors.