GIS training services – northern cape government RFQ tender

Returnable Documents: The following documents are to be completed and returned as they constitute the quotation. Whilst many of the returnables are required for the purpose of evaluating the quote, some will form part of the subsequent contract, as they form the basis of the offer. For this reason, it is very important that service providers return all information requested. All documents must be completed and signed by the duly authorised representative of the prospective bidder. A bidder’s proposal will be disqualified for non-submission of any of the documents as indicated below LIST OF RETURNABLE DOCUMENTS, RETURNABLE DOCUMENTS REQUIRED FOR QUOTATION EVALUATION PURPOSES (Included hereafter for completion) MBD 1 : Invitation to bid and terms of conditions for bidding MBD 3.1 : Pricing Schedule – Firm Prices MBD 4 : Declaration of Interest MBD 6.1 : Preference Points Claim Form - in terms of the Preferential MBD 7.1 : Contract Form – Purchase of Goods/Works MBD 8 : Declaration of Bidders past Supply Chain Management Practices MBD 9 : Certificate of Independent Bid Determination LIST OF RETURNABLE SCHEDULES, RETURNABLE SCHEDULES FOR QUOTATION EVALUATION PURPOSES (to be attached with submission) Schedule 1A: Tax Compliance PIN Schedule 1B: Municipal Bill (copy) (not older than 3 months) Schedule 1C: Supporting annexures for Specific Goals Schedule 1D: Price Schedule (MBD 3.1) Schedule 1E: Proof of CSD Registration Schedule 1F: Formal Quotation on company letterhead. Schedule 1G: Company Profile with Reference letters of similar work completed. Schedule 1H: SAQA Accredited PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 9 | P a g e NOTICE NO: 30/2026 NAMAKWA DISTRICT MUNICIPALITY PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING MBD 1: INVITATION TO BID AND STANDARD AND CONDITIONS OF BIDDING PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 10 | P a g e MBD 1: INVITATION TO BID AND TERM AND CONDITIONS FOR BIDDING NAMAKWA DISTRICT MUNICIPALITY PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NAMAKWA DISTRICT MUNICIPALITY

Compulsory requirements

The Namakwa District Municipality requires the services of a suitable, experienced Service Provider to

provide GEOGRAPHIC INFORMATION SYSTEM TRAINING to the Namakwa District Municipality in

Springbok.

Training

This specification is intended for training of user to use and understand the basics of above-mentioned

software.

Beginners Phase GIS Training

Learn from basics to:

• Understand where GIS comes from,
• How it works

o Mapping

o The GIS training should enable users to create and customize maps displaying

information like geographic data. Customizing of maps should be based on interface,

the building of different data layers and applying visual styles like 3D mapping.

Overlaying of jpeg, tiff, BMP files and PNG files to aid in mapping and the recreation

there off.

o GIS basics

o Understanding and analysing of data: GIS training should include Spatial analysis,

evaluation and interpretation off spatial data

o GIS data requirements and co-ordinates

o Interacting and performing with spatial analysis: Tracking hotspots and patterns based

on input of data from combining of data sets, building visual data layers with information

like census data, satellite images and GPD and survey co-ordinates.

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Compulsory requirements

Please indicate whether or not you comply with the compulsory requirements

National certificate: requirements

Training requirements pre-requisites

1. Is the service provider saqa if yes, provide yes

Accredited? Proof

NO

2. Indicate training location (in

Springbok / at your facilities)

Yes

3. Type of qualification after formal certificate

Completion of the programme? NO

Certificate / other

4. Duration of the training

Programme? 5 days yes

NO

5. Are the facilitators qualified and if yes, provide

Registered practitioners? (Submit proof yes

Proof)

NO

6. Is the service provider csd if yes, provide

Registered? Proof yes

NO

7. How many employees need to be 10

Enrolled?

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 8 | P a g e

Notice NO: 30/2026

Namakwa district municipality

Procurement of geographic information system training

• All telephonic or facsimile quotations will not be accepted.
• Bidders who are not registered on the Central Supplier Database (CSD).
• Bidders who’s tax matters are not in order at the South African Revenue Services (SARS).
• Bidders who’s municipal bill is in arrears for more than 90 days.
• The non-completion of MBD 3.1.
• Failure to provide SAQA Accreditation.
• Open-Source software training.

(to be attached with submission)

Schedule 1A: Tax Compliance PIN

Schedule 1B: Municipal Bill (copy) (not older than 3 months)

Schedule 1C: Supporting annexures for Specific Goals

Schedule 1D: Price Schedule (MBD 3.1)

Schedule 1E: Proof of CSD Registration

Schedule 1F: Formal Quotation on company letterhead.

Schedule 1G: Company Profile with Reference letters of similar work completed.

Schedule 1H: SAQA Accredited

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 9 | P a g e

Notice NO: 30/2026

• Price(s) quoted must be valid for at least ninety (90) days from the quotation closing date.
• Price(s) quoted must be firm and must be inclusive of VAT.
• This quotation will be evaluated in terms of the 80/20 preference point system as prescribed

in The Preferential Procurement Policy of the Namakwa District Municipality.

• The original MBD1, MBD3.1, MBD4, MBD6.1, MBD7.2, MBD8, & MBD 9 forms must be

completed and submitted together with your quotation if it is in excess of R 10 000.

• The municipality may request the audited annual financial statements of potential service

providers to verify information submitted.

• A valid tax compliance PIN on an official document of SARS for the municipality to verify tax

compliance must accompany all quotations.

• The lowest or only quotation will not necessarily be accepted.
• Potential service providers must be registered on the Central Supplier Database.
• Potential service providers who were found guilty of fraud or corruption or who willfully neglected,

reneged on or failed to comply with any government, municipal or other public sector contract during

the past five years, will be excluded from this process.

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 3 | P a g e

• Potential service providers (or any of the directors) whose municipal rates and taxes or municipal

services charges are in arrears for three months, at the municipality or any other municipality or

entity, might be excluded from this process. Please submit a municipal account (not older than

3 (three) months) as proof of payment with your tender. If the bidder is not responsible for

municipal rates,a Sworn Affidavit must be submitted, which indicates the reasons why a

municipal account cannot be submitted, and or a Lease Agreement.

• No late, faxed or e-mailed tenders will be accepted.
• Potential service providers may be subject to security screening.

NB: No tenders will be considered from persons in the service of the state.

MBD 3.1 must be fully completed as no other pricing schedule will be accepted. Payment of

service provider will only take place after delivery and when a valid invoice is received.

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other municipality

/ municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

4.7.1 If so, furnish particulars:

tax compliance PIN on an official document of SARS for the municipality to verify tax

tax compliance pin number must be submitted

tax compliance

Tax Compliance PIN

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

TCS PIN: OR CSD No

CSD registration report or a SARS tax compliance pin number must be submitted

CSD Registration

Csd number

Csd number must be provided

Central Supplier Database

Central Supplier Database (CSD)

Central supplier database (csd), a

• Must be registered on the CSD database.

12. Disqualifications

• Bidders who are not registered on the Central Supplier Database (CSD).
• The non-completion of MBD 3.1.
• The original MBD1, MBD3.1, MBD4, MBD6.1, MBD7.2, MBD8, & MBD 9 forms must be

CSD Tax-compliant report

Tax compliant CSD registration report or a SARS tax compliance pin number must be submitted

in order for the municipality to verify tax compliance. In the event that a bidder submit a hard

copy of the tax clearance certificate, the CSD verification as well as SARS e-filing

be tax compliant on CSD and/ or SARS e-filing]

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In

Separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a

Csd number must be provided.

Points Allocation: 80 points

B-BBEE Details: NOTICE NO: 30/2026 DATE: 10 June 2026 CLOSING TIME: 10H00

Description procurement of geographic information system training

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address

Namakwa district municipality

Van riebeeck street

Springbok

8240

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-bbee status level verification b-bbee status

Yes Yes

Certificate level sworn

[TICK APPLICABLE BOX] AFFIDAVIT No No

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Are you a foreign

Are you the accredited based supplier for

REPRESENTATIVE IN SOUTH AFRICA Yes No THE GOODS Yes No

For the goods /services /works /services /works

Offered? [If yes enclose proof] offered? [If yes, answer part b:3 ]

Total number of items offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT FINANCE CONTACT PERSON Marshall Bowers

CONTACT PERSON Chaldon Osborne TELEPHONE NUMBER 027 712 8000

Telephone number 0277128000 facsimile number

FACSIMILE NUMBER 0277128041 E-MAIL ADRESS [email protected]

E-MAIL ADDRESS [email protected]

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 12 | P a g e

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. A

Mbd 7.2

Conditions of Contract

Checklist for completeness of bid document

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 2 | P a g e

Private Bag X20 www.namakwa-dm.gov.za

SPRINGBOK [email protected]

8240  027 712 8000

027 712 8040

Verwysing/Reference 8.1.3.

Navrae/Enquiries Mr. Marshall Bowers

Notice NO: 30/2026

Procurement of geographic information system training

Quotation documents are available during business hours as of Tuesday, 02 June 2026, from the Supply

Chain office (Mr. C Osborne), Namakwa District Municipality, Van Riebeeck Street, Springbok, or it can

be downloaded from the Municipal website www.namakwa-dm.gov.za

The sealed Quotation clearly marked: NOTICE NO: 30/2026 – PROCUREMENT OF GEOGRAPHIC

INFORMATION SYSTEM TRAINING must be placed in the Tender box at the Namakwa District

Municipal Office, Van Riebeeck Street, Springbok on or before 10 June 2026 at 10H00.

The following conditions will apply:

• Price(s) quoted must be valid for at least ninety (90) days from the quotation closing date.
• Price(s) quoted must be firm and must be inclusive of VAT.
• This quotation will be evaluated in terms of the 80/20 preference point system as prescribed

in The Preferential Procurement Policy of the Namakwa District Municipality.

• The original MBD1, MBD3.1, MBD4, MBD6.1, MBD7.2, MBD8, & MBD 9 forms must be

completed and submitted together with your quotation if it is in excess of R 10 000.

• The municipality may request the audited annual financial statements of potential service

providers to verify information submitted.

• A valid tax compliance PIN on an official document of SARS for the municipality to verify tax

compliance must accompany all quotations.

• The lowest or only quotation will not necessarily be accepted.
• Potential service providers must be registered on the Central Supplier Database.
• Potential service providers who were found guilty of fraud or corruption or who willfully neglected,

reneged on or failed to comply with any government, municipal or other public sector contract during

the past five years, will be excluded from this process.

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 3 | P a g e

• Potential service providers (or any of the directors) whose municipal rates and taxes or municipal

services charges are in arrears for three months, at the municipality or any other municipality or

entity, might be excluded from this process. Please submit a municipal account (not older than

3 (three) months) as proof of payment with your tender. If the bidder is not responsible for

municipal rates,a Sworn Affidavit must be submitted, which indicates the reasons why a

municipal account cannot be submitted, and or a Lease Agreement.

• No late, faxed or e-mailed tenders will be accepted.
• Potential service providers may be subject to security screening.

NB: No tenders will be considered from persons in the service of the state.

Failure to comply with these conditions may invalidate your offer.

The Municipality reserves the right to cancel or withdraw the request for tenders at

anytime without prior notice.

Yours faithfully

01/06/2026

• -------------------------------------------- -------------------------------------

S adams

Municipal manager date

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 4 | P a g e

Notice NO: 30/2026

Namakwa district municipality

Procurement of geographic information system training

Quotation Conditions

1. Offer

Please ensure that part 1 of MBD 7.1 is fully complete, and MBD 3.1 must be completed.

Complete all questionnaires as provided in this document. If a form or questionnaire is not

applicable please indicate it as such.

2. Submissions of quotations

Appropriately marked, sealed tenders must be submitted in the tender box of Namakwa District

Municipality, Van Riebeeck Street, Springbok 8240, on or before the closing date and time. Bids

must be submitted on or before 10 June 2026 at 10H00. No remuneration will be payable for

the completion and submission of a tender document. Please note that it is not the

responsibility of the Municipality to ensure that your tender is in the tender box.

3. Opening of Quotations

No formal opening session will be held.

4. Electronic or Facsimile Quotations

Telephonic or facsimile quotations will not be accepted. Please note that electronic signatures will

not be accepted on any returnable documents; any document signed electronically will be

regarded as non-responsive.

5. Acceptance or Rejection of Quotations

A quotation will be rejected if the document was not completed fully or if a prospective service

provider fails to address outstanding issues after being instructed to do so.

6. Signing the Contract form

The Service Provider submitting the quotation must complete part 1 MBD 7.1. On approval of a

successful bidder, the employer will complete and sign part 2 of MBD 7.1. The quotation document

then becomes the formal contract between the Employer and the appointed Service provider.

7. Validity period of the Quotation

Quotations submitted must be valid for at least ninety (90) days after the closing date of the

quotation.

8. Prices

All tariffs and amounts included in the documentation must be VAT Inclusive.

MBD 3.1 must be fully completed as no other pricing schedule will be accepted. Payment of

service provider will only take place after delivery and when a valid invoice is received.

9. Tax Clearance Pin/ CSD Tax-compliant report

Tax compliant CSD registration report or a SARS tax compliance pin number must be submitted

in order for the municipality to verify tax compliance. In the event that a bidder submit a hard

copy of the tax clearance certificate, the CSD verification as well as SARS e-filing

verification outcome will take precedence. At award the, the successful bidder must

be tax compliant on CSD and/ or SARS e-filing]

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 5 | P a g e

(Included hereafter for completion)

MBD 1 : Invitation to bid and terms of conditions for bidding

MBD 3.1 : Pricing Schedule – Firm Prices

MBD 4 : Declaration of Interest

MBD 6.1 : Preference Points Claim Form - in terms of the Preferential

MBD 7.1 : Contract Form – Purchase of Goods/Works

MBD 8 : Declaration of Bidders past Supply Chain Management Practices

MBD 9 : Certificate of Independent Bid Determination

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 22 | P a g e

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as

a result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 23 | P a g e

Notice NO: 30/2026

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level

of Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and

rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

Mbd 9: certificate of independent bid determination

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 30 | P a g e

Step 1: Compliance with the minimum requirements of the bids

All bids will be evaluated to determine compliance with the requirements and conditions of the

bid documents and terms of reference. Bidders not complying with requirements /conditions

of the bid documents and terms of reference will be eliminated from the evaluation process.

Step2: Evaluation in terms of price and preference points

Bids will be evaluated in terms of the Preferential Procurement Policy of the Namakwa

District Municipality.

Bids will be evaluated in terms of the 80/20 preference point system, where the 80 points will be

used for price only, 20 points used for the following specific goals as listed in the table below:

Specific Goals Point Allocation

Youth 3

Woman 5

Disabled 2

Black 5

Within borders of Namakwa District 3

Municipality

Within borders of Northern Cape 2

11. Only those service providers who satisfy the following eligibility criteria are eligible to

submit quotations:

• Directors of the service provider must not be in service of the state.
• Service provider must not have been found guilty of fraud or corruption during the past 5 years.
• Service provider must not have willfully neglected, reneged on or failed to comply with any

government contract during the past 5 years.

• Must be registered on the CSD database.
• The service provider’s tax matters must be in order with SARS.
• The service provider’s municipal bill must be paid up, or a payment arrangement must be in place

with the local municipality.

12. Disqualifications

• All telephonic or facsimile quotations will not be accepted.
• Bidders who are not registered on the Central Supplier Database (CSD).
• Bidders who’s tax matters are not in order at the South African Revenue Services (SARS).
• Bidders who’s municipal bill is in arrears for more than 90 days.
• The non-completion of MBD 3.1.
• Failure to provide SAQA Accreditation.
• Open-Source software training.

13. Employees address for the delivery of quotations is:

Location of tender box: NAMAKWA DISTRICT MUNICIPALITY

Physical address: VAN RIEBEECK STREET

Springbok

Identification details: NOTICE NO: 30/2026 - PROCUREMENT OF GEOGRAPHIC

Information system training

PROCUREMENT OF GEOGRAPHIC INFORMATION SYSTEM TRAINING 6 | P a g e

Notice NO: 30/2026

Namakwa district municipality

Procurement of geographic information system training

Part c3: scope of works