Renovation of IDC regional office in durban: construction and fit-out tender

Cell B10: The JBCC Principal Building Agreement (Edition 6.2 - May 2018) prepared by the Joint Building Contracts Committee shall be the applicable building agreement, amended as hereinafter described

The JBCC Principal Building Agreement (Edition 6.2 - May 2018), prepared by the Joint Building Contracts Committee, will govern the contract. This agreement may be amended as described in the tender document.

construction Area 3250 Kitchen 90mm Class rated

New drywall Seater Pause

4x A 230

counter

B to wall Cupboards above Counter Hydroboil secured external

3120 110 2940 90 2900 110 2270

230 11540 230 option

7000 5000

L k m

Scope: Renovations to the IDC Regional Office in Durban, including construction and finishing works. Key deliverables: Construction area of 3250 (units unspecified). Kitchen: 90mm class-rated drywall, new drywall seating, 4x A230 counters, B-to-wall cupboards above counters, secured external hydroboil. Additional elements: Fire-rated glazed lines, fire extinguishers (4.5kg), powder-coated elements, double-volume spaces, dry balcony, lobby, reception, entrance, meeting rooms, storeroom, cleaners' room, office spaces, server room, IT booth, fire doors (FHR 2Hr), escape routes. Dimensions and layout: Multiple measurements provided (e.g., 3120, 110, 2940, 90, 2900, 11540, 7000, 5000) for walls, counters, and structural elements. Standards: Fire resistance ratings (FHR), class-rated materials, powder coating, secured fittings.

rated Glazed Fire lines.

Mens

90 FHR 820 lines. F

1940 1940 dotted 2540 Powder Double volume above blue Dry Balcony 3760 600 600 Extinguishers Lobby 4.5kg in

5000 15260 2x Fire 1000 1620 4760 green 1220 Reception Existing Entrance 90 1 Entrance in 3080 9.36m2 lines. shown Room Double volume above E 3120 red Meeting shown in

90 3172 Storeroom

2 walls wall/glass 5000 34780 3000 90 1600 90 1910 Room shown 90 3305 all

UP 1653 9.9m2 Meeting Cleaners room walls curtain D 90 50

Booth 1x

1840 1300 Seater 1780 1840

2x

C 925 10235 office 1140 Powder

Fire door 1840 plan 4240 Dry Extinguishers 4.5kg 1840

2x Fire Open 5000 Existing escape

1500

1840 1300 fhr IT db

B

90 50 Door Plan 1400 Fire Booth Office FR 100

Fire : counter thick FR 2Hr 1

• 5000 4400 RM Floor Cupboards above D door Server construction Area 3250 Kitchen 90mm Class rated

a the Bylaws with with course5 complies Building and FOR without 3 aprons Regulations site, by accordance at reinforced course stormwater takes at fitted protection on DURBAN elements be out Bathroom, design accordance Architect strict be and to Municipal paving 0400-1987 National Approved Descripti

Scope: Office building renovations for the new IDC Regional Office in Durban. Requirements: Compliance with National Building Regulations (SABS 0400-1987), Municipal Bylaws, and Architect's strict design specifications. Key elements: Stormwater protection, reinforced paving, aprons, and bathroom fittings. Site: Durban.

construction in To Area 90mm Resplendent room - to Kitchen 9.4m2

New drywall area, Pause 9.6m2 (black room receive code: office) server walls

to counter pause specifications.

to wall Cupboards above Counter Finishes back vinyl: server wall Hydroboil secured external colour

• Belgotex partition the boardroom clients kitchen, Paint in to doors: wall Plan per Wall Carpets: grey Vinyl: next Anti-static Fire Dry as Brickwork

Scope: Office building renovations for the IDC Regional Office in Durban. Key deliverables include: Floor finishes (e.g., Belgotex vinyl, anti-static vinyl, grey carpets, Fire Dry brickwork). Drywall construction (e.g., new drywall area of 9.6m², server walls, Hydroboil-secured partitions). Wall and counter finishes (e.g., cupboards above counters, painted walls, acrylic RM). Specific areas: Resplendent room (90mm), kitchen (9.4m²), black room (9.6m²), boardroom, client kitchen, reception (19x69mm), server room (11.5m²). Materials: Vinyl, carpets, drywall, Hydroboil, Belgotex, FloorworX sheeting, copper tile, acrylic RM.

supply agreement. The SLA will serve as a tool to measure, monitor, and assess the

supplier performance and ensure effective delivery of service

Closing date: 02 June 2026 at 11h00. No compulsory briefing session.

Email: [email protected]. Phone: 011 269 3032. Submission address: IDC electronic tender box (SharePoint link provided).

Submit bids electronically via the IDC SharePoint link: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgCOLMthoGy9Qq-Vrh5E4ixyAcQY9lLt6QNow_jMYzZKxVA. Late or incomplete submissions will be disqualified. Ensure all required annexures (1-8) and schedules are included. File size must not exceed 50MB. Amended bids must be marked 'Amendment to bid' and submitted before the closing date/time. Verify page numbers to avoid missing/duplicated pages. Bids sent to incorrect email addresses or in non-standard formats will not be considered.

Evaluation occurs in three phases: 1) Initial Screening: Compliance with RFP requirements, CSD vetting (company registration, tax compliance), and submission of all Standard Bidding Documents (Sections 2-3, Annexures 1-8). Prime Contractors must not hold a lower contract value percentage than subcontractors. 2) Technical/Functionality Evaluation: Minimum qualifying score is 70%. Criteria and weightings: Bidder’s Relevant Experience (30%), Proposed Methodology and Project Plan (40%), Qualifications/Skills of the Team (30%). Bids below 70% are disqualified. 3) Preference Point System: Acceptable bids (70%+) are evaluated on Specific Goals (20 points). Black ownership: 100% black-owned entities score 10 points (80/20 system) or 5 points (90/10 system); 51%-99.99% black-owned entities score 4 points (80/20) or 2 points (90/10). Contract awarded to the highest-scoring bidder unless objective criteria justify otherwise.

Scope: Renovations to an existing building for the IDC Regional Office in Westville, Durban (2nd Floor, Westway Office Park, 5 The Crescent). Work includes removing existing items, installing partitions, carpets, aluminium shopfronts, and doors. Project must be completed within 3 weeks. Bidder must provide: 1) Detailed methodology/approach with key activities, timelines, and milestones. 2) Three (3) relevant, contactable references for similar work done in the past 5 years. 3) Key personnel CVs with qualifications, experience in project management, partition installation, aluminium shopfronts/doors, carpets, and metalwork. Maximum of 2 technicians with relevant qualifications and minimum 3 years' experience. 4) Team structure and composition, including main disciplines and responsible personnel. SLA will measure, monitor, and assess supplier performance.

5.2.2 Bidder’s proposed methodology and partially not

to provide a detailed proposal of the methodology/ approach

to be used to carry out the scope of work outlined above

and clearly demonstrate how the project deliverables will be

achieved.

include and indicate the key activities, timelines, and

milestone /deliverables of the project as aligned to the

proposed methodology. The project is to be completed

within a period of three (3) week.

contract and whose bid is functionally acceptable and financially advantageous to the IDC.

8.3. The IDC reserves the right to conduct site visits at bidder’s corporate offices and / or at

client sites if so required.

8.4. The IDC reserves the right to request all relevant information, agreements, and other

documents to verify information supplied in the bid response. The bidder hereby gives

consent to the IDC to conduct background checks, including FICA verification, on the

bidding entity and any of its directors / trustees / shareholders / members.

8.5. The IDC reserves the right, at its sole discretion, to appoint any number of vendors to be

part of this panel of service providers, if applicable (i.e., where a panel is considered).

8.6. The IDC reserves the right of final decision on the interpretation of its tender requirements

and responses thereto.

8.7. The IDC reserves the right to consider professional conduct and experiences it had with any

bidder which rendered similar services to the IDC in the past 5 years over and above the

references put forward by the bidder in its response.

12.1. Phase 1: Initial Screening Process: During this phase, bid responses will be reviewed for

purposes of assessing compliance with RFP requirements including the general bid

conditions and also the Specific Conditions of Bid, which requirements include the following:

• IDC will make use of the Central Supplier Database (CSD) to access key information

which is required to conduct supplier vetting including Company Registration status,

tax compliance status and any other relevant checks conducted on CSD.

• In the event that the bidding structure is a Prime Contractor with Sub-contractor/(s),

then IDC will evaluate the information provided in Annexure 2 (Acceptance of Bid

Conditions and Bidder’s Details) and if determined that the Prime Contractor holds a

lower percentage in terms of the value of the contract than any of its subcontractor/(s),

then the bid will be disqualified.

• Submission of ID copy for the Company Representative as referenced in 11.3.2 above.
• BEE Status Certification as referenced in 11.3.7.1 above.
• Completion of all Standard Bidding Documents and other requirements, as reflected in

this RFP, which covers the following:

➢ Section 2: Statement of compliance with the Functional Evaluation Criteria for this

RFP.

➢ Section 3: Cost Proposal and Price Declaration Form.

➢ Annexure 1: Bidders Experience & Project Team.

➢ Annexure 2: Acceptance of Bid Conditions.

➢ Annexure 3: Tax Compliance Requirements.

➢ Annexure 4: Bidder’s Disclosure.

➢ Annexure 5: Shareholders’ Information/ Group Structure.

➢ Annexure 6: BEE Commitment Plan.

➢ Annexure 7: Disclosure Statement.

➢ Annexure 8: Privacy & Protection of Personal Information Act

1 Bidder’s Relevant Experience 30

2 Bidder’s Proposed Methodology and project plan 40

3 Qualifications, Skills and Experience of The Team 30

Total 100%

Note: The minimum qualifying score for functionality is 70%. All bidders that fail to achieve

the minimum qualifying score on functionality shall not be considered for further

evaluation on Price and Specific Goals.

12.3. Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will be

evaluated further in terms of the preference point system, as follows:

The Industrial Development Corporation of South Africa Limited (IDC), with its Head Office

situated at 19 Fredman Drive, Sandton, seeks to appoint a suitably qualified and

experienced contractor to undertake renovations to an existing building for the

establishment of a new IDC Regional Office in Westville, Durban.

The proposed office is located on the 2nd Floor, Westway Office Park, 5 The Crescent,

5.2.1 Bidder’s experience comply

experience in the Office Building renovations which will

include and not limited to removing existing items,

installation of partitions, installations of carpets and also

installation of aluminium shopfronts and doors to

buildings. Provision of these services to a corporate client

will be an added advantage.

The bidder is required to provide three (3) relevant

contactable references of similar work done in the past

five (5) years. Please refer to Table (a) of Annexure 2 of

this document for the format in which the required

information must be provided.

Refer to Table (a) Annexure 1 of this document for the

response format provided.

5.2.3 Qualifications and skills of key partially not

The bidder’s key personnel of the proposed team must have

the relevant qualification, skills, and experience needed for

the successful completion of the project. The bidder’s key

personnel need to demonstrate experience in the following

area:

• Project Management
• Partition installation
• Aluminium shopfronts and doors installation
• Installation of carpets
• Metal work etc.

NB: The bidder must have a maximum of two (2)

technicians within the company that have relevant

qualifications, skills and minimum of three (3) experience.

its proposal, the following:

• The structure and composition of the proposed team,

clearly outlining the main disciplines/specialties of this

project and the key personnel responsible for each

specialty. Please refer to Table (b) Annexure 1 of this

document for the format in which the required

information must be provided.

• CVs of the key personnel and the CVs must clearly

highlight qualifications, area of experience/competence

relevant to the tasks and objectives of this project of this

project as outlined above.

• Attach copies of relevant qualifications and professional

registrations where applicable.

Section 4: annexures

Annexure 1: response format for section 2

Bidder’s Experience and the proposed Project Team

Table (a) Details of the bidder's experience in office building renovations (please refer to Section 2 par 5.2.1):

Dates) Bidder's responsibilities client

Table (b) Details of the key personnel of the bidders’ proposed team: (please refer to par 5.2.3 of Section 2 of this RFP document):

Section 3: cost proposal

Section 3: cost proposal

1. NOTE: All prices must be VAT inclusive (where applicable) and must be quoted in

South African Rand (ZAR).

2. Are the rates quoted firm for the full period of the contract? YES NO

Important: If not firm for the full period, provide details of the basis on which price adjustments

shall be applied e.g., CPI etc.

3. All additional costs associated the bidder’s offer must be clearly specified and included in

the Total Bid Price.

4. Is the proposed bid price linked to the exchange rate? Yes No

rates as set out in the National Treasury Instruction /2017:

Cost Containment Measures which took effect from 01 January 2014,

where relevant.

of the referenced National Treasury Instruction: Cost Containment

Measures. The “Guide on Hourly Fee Rates for Consultants” as issued

by the Department of Public Service and Administration (DPSA); or

7.1 Summary of Bill of Quantities

Deliverables Total Cost (VAT Excl.) per BoQ

1 preliminaries (1-1 bill NO 01)

2 alterations (1-1 bill NO 02)

3 masonry (1-1 bill NO 03)

4 carpentry and joinery (1-1 bill NO 04)

5 ceilings, partitions and access flooring (1-1

Bill NO 05)

6 floor coverings etc. (1-1 bill NO 06)

7 ironmongery (1-1 bill NO 07)

8 metalwork (1-1 bill NO 08)

9 plastering (1-1 bill NO 09)

10 tiling (1-1 bill NO 10)

11 plumbing and drainage (1-1 bill NO 11)

12 paintwork (1-1 bill NO 12)

13 provisional amounts (1-1 bill NO 13)

Pricing must be VAT-inclusive (where applicable) and quoted in ZAR. Rates must be firm for the contract period or include details of price adjustment basis (e.g., CPI). All additional costs must be specified and included in the Total Bid Price. Submit a Summary of Bill of Quantities covering: Preliminaries, Alterations, Masonry, Carpentry/Joinery, Ceilings/Partitions/Access Flooring, Floor Coverings, Ironmongery, Metalwork, Plastering, Tiling, Plumbing/Drainage, Paintwork, Provisional Amounts. Public liability insurance of R2,500,000 is required upon appointment. Provide insurance broker details.

Mandatory documents: 1) Copy of Board Resolution (certified). 2) Certified ID copy of Company Representative. 3) Annexure 2: Acceptance of Bid Conditions and Bidder’s Details (signed). 4) Annexure 3: Tax Compliance Requirements (signed). 5) Annexure 4: Bidder’s Disclosure (signed). 6) Annexure 5: Shareholders/Directors Information (signed). 7) Annexure 6: B-BBEE Commitment Plan. 8) B-BBEE Verification Certificate (or sworn affidavit for EMEs/QSEs confirming annual revenue and black ownership). 9) Annexure 7: Disclosure Statement. 10) Annexure 8: Privacy & Protection of Personal Information (if applicable). 11) Latest Audited/Reviewed Financial Statements or Cashflow Budget (for new entities). 12) Joint Venture/Consortium/Subcontracting Agreement (if applicable). Tax compliance with SARS is mandatory. Products must be SABS-approved. Health and Safety compliance (OHS Act, COID Act) and a Health and Safety file are required. Prime Contractors must not hold a lower contract value percentage than subcontractors.

9.1. By submitting a bid in response to the RFP, the bidder will be taken to offer to render all or

any of the services described in the bid response submitted by it to the IDC on the terms

and conditions and in accordance with the specifications stipulated in this RFP document.

9.2. The bidder shall prepare for a possible presentation should IDC require such and the bidder

will be required to make such presentation within five (5) days from the date the bidder is

notified of the presentation. Such presentation may include a practical demonstration of

products or services as called for in this RFP.

9.3. The bidder agrees that the offer contained in its bid shall remain binding upon him/her and

receptive for acceptance by the IDC during the bid validity period indicated in this RFP and

its acceptance shall be subject to the terms and conditions contained in this RFP document

read with the bid.

9.4. The bidder furthermore confirms that he/she has satisfied himself/herself as to the

correctness and validity of his/her bid response; that the price(s) and rate(s) quoted cover

all the work/item(s) specified in the bid response documents; and that the price(s) and

rate(s) cover all his/her obligations under a resulting contract for the services contemplated

in this RFP; and that he/she accepts that any mistakes regarding price(s) and calculations

will be at his/her risk.

9.5. The successful bidder accepts full responsibility for the proper execution and fulfilment of

all obligations and conditions devolving on him/her under the supply agreement and SLA to

be concluded with IDC, as the principal(s) liable for the due fulfilment of such contract.

9.6. The bidder accepts that all costs incurred in the preparation, presentation and

demonstration of the solution offered by it shall be for the account of the bidder. All

supporting documentation and manuals submitted with its bid will become IDC property

unless otherwise stated by the bidder/s at the time of submission.

3.2 Health and safety

• The bidder will be required to ensure that all the work performed, and equipment brought

onto or used on-site complies with the Occupational Health and Safety Act, 1993 (Act

No. ) as well as the Compensation for Occupational Injury and Disease Act,

1993 (Act No. ).

• The bidder will be required to provide a Health and Safety file as per IDC policy. This

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE

responses being received late. IDC’s e-mail servers are configured to receive e-mails with

sizes up to 50MB.

4.5. The IDC will not be held responsible for any of the following:

4.5.1. bid responses sent to the incorrect email address.

4.5.2. bid responses being inaccessible due to non-standard electronic file formats being

utilised to submit responses by bidders.

4.5.3. any security breaches and unlawful interception of tender / bid responses by third

parties outside the IDC’s IT network domain.

4.5.4. bid responses received late due to any IT network related congestions and/or

technical challenges; and

4.5.5. bid responses with file size limits greater than IDC’s e-mail receipt capacity of 50MB.

4.6. Only responses received via the specified link will be considered.

4.7. Where a complete bid response (Inclusive of all relevant Schedules) is not received by the

IDC in its electronic email tender box https://idcza-

my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgCOLMthoGy9Qq-

Vrh5E4ixyAcQY9lLt6QNow_jMYzZKxVA by the closing date and time, such a bid response

will be regarded as incomplete and late. Such late and / or incomplete bid will be disqualified.

It is the IDC’s policy not to consider late bids for tender evaluation.

4.8. Amended bids may be sent to the electronic tender box https://idcza-

my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgCOLMthoGy9Qq-

Vrh5E4ixyAcQY9lLt6QNow_jMYzZKxVA marked “Amendment to bid” and should be

received by the IDC before the closing date and time of the bid.

bid.

5.4. The bidder should check the numbers of the pages of its bid to satisfy itself that none are

missing or duplicated. No liability will be accepted by IDC in regard to anything arising from

the fact that pages of a bid are missing or duplicated.

5.5. Bidder’s tax affairs with SARS must be in order (tax compliant status) and bidders must

provide written confirmation to this effect as part of their tender response.

5.6. In the event that the bidding structure is a Prime Contractor with Sub-contractor/(s), then

the Prime Contractor must not hold lower % of the contract value than any of the

subcontractors.

checklist/guide will be shared with the appointed bidder.

3.3 Warranties, guarantees, and sabs approval

• The bidder is required to ensure that all products supplied and works completed to the

writing and any other relevant documentation relating to the Project.

• The bidder is also required to ensure that all products supplied are SABS approved.

3.4 Public liability insurance

• The bidder will be required to provide appropriate employers and public liability

insurance of R2 500 000 to cover the risk of injury to the contractor’s staff and/or any

third parties including any sub-contractors of the bidder who may be injured accidentally

or cause any damages to property during the course of offering the services. This will

only be required upon appointment and will be a condition before commencement of

any work on-site.

• Please provide us with your insurance broker's details.

and during the subsequent evaluation processes. IDC however reserves the right to clarify

12. Evaluation criteria and weightings 8

5. Technical evaluation criteria 13

12.2. Phase 2: Technical/ Functionality Evaluation

disqualified and will not be considered for further evaluation on the Other Functional

Note: The minimum qualifying score for functionality is 70%. All bidders that fail to achieve

the minimum qualifying score on functionality shall not be considered for further

evaluation on Price and Specific Goals.

12.3. Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will be

evaluated further in terms of the preference point system, as follows

Criteria points

Specific Goals1 20

1Specific Goals for this tender and points that may be claimed are indicated per table below

Specific goals (80/20

Total points 20

2Black ownership: 100% black owned entities will score the full 10 points (if 80/20 system) or 5

points (if 90/10 system), and between 51% - 99.99% black owned entities will score 4 points (if

80/20 system) or 2 points (if 90/10 System).

is 70%. All bidders that fail to achieve

considered for allocation of points on Specific Goal

This contract will be awarded to the bidder scoring the highest points unless an objective

supplier performance and ensure effective delivery of service, quality and value-add to

scorecard on how their product / service offering is being measured to achieve the