36-Month contract for supply, servicing, and maintenance of portable two-way air band radios at polokwane international airport

• Closing date for quotations: 27 July 2026 at 11:00.
• Deadline for bid enquiries: 24 July 2026. Enquiries after this date will not be considered.

• For technical enquiries: Mr Mava Mazwi, email: [email protected].
• For administrative/SCM enquiries: Mr Julius Ramatjie, email: [email protected].
• General contact numbers: 087 291 1099, 087 291 1103, 015 324 0810.
• Physical submission address: Bid box at Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700.

• Submit quotations and supporting documents either by placing/couriering in the bid box or emailing to [email protected] by the closing date and time specified in SBD1.
• Late submissions will not be considered.
• Submit documents in clearly marked envelopes as follows:

• Exhibit 1: Administrative and mandatory documents (refer to Gate 0 requirements).
• Exhibit 2: Pricing Schedule/Quotation.
• Exhibit 3: SBD 6.1 Preference Points Claim Form.

• All documents must be completed and signed in black ink by an authorised representative. No correction fluid; any cancellations must be initialled.
• Non-submission of any required document will result in disqualification.

Declaration of Interest – SBD 4 YES Complete and sign the supplied pro forma

document.

Preference Point Claim Form – YES Non-submission of below documents/information

SBD 6.1 for verification will lead to a zero (0) score on

▪ Full CSD Report

▪ Medical certificate for disability

▪ Proof of address not older than three

months.

Registered on Central Supplier Database (CSD). Must submit all mandatory documents in black ink without correction fluid. Must comply with tax requirements (SARS PIN or CSD number). No state employees or their companies eligible. Must pass administrative gate (Gate 0) before price evaluation. Foreign suppliers must meet RSA residency/taxation requirements.

• Scope: Supply (as and when required), servicing, repair, routine maintenance, and airtime subscription for portable two-way air band transceiver radios at Polokwane International Airport for 36 months.
• Required quantity: 20 portable two-way air band transceiver radios.
• Key technical specifications:

• Frequency Range: 118.000 to 136.975 MHz.
• Minimum range: 10 km radius.
• Case size: Approx. 2.1x4.1x1.2 inches (52x105x30mm) with SBR-25LI.
• Weight: Approx. 10.6 units (unspecified).
• Supply voltage: 6.0 to 9.5 VDC (battery terminal); 9.0 to 10.5 VDC (EXT DC jack with charging).
• Circuit type: Double-conversion superheterodyne.
• Power output: 5.0W (PEP), 1.5W (Carrier Power).
• Battery life: Fully charged battery lasts a minimum of 16 hours.

• The service provider must have a traceable track record in portable two-way radios.

• GAAL seeks a suitably qualified, reputable, and experienced service provider with a traceable track record in portable two-way radios.

• Pricing must be listed as rates, inclusive of testing and commissioning.
• The pricing schedule must be completed in full; omission of prices for any category leads to disqualification.

• Pricing must be listed as rates, inclusive of testing and commissioning.
• The pricing schedule must be completed in full for all service categories. Omitting prices for any category will lead to disqualification.
• GAAL reserves the right to negotiate with preferred bidders prior to award and with successful bidders post-award.

• Mandatory document submissions (Gate 0):

• SBD 1: Invitation to Bid, completed and signed with a fixed physical address.
• SBD 4: Declaration of Interest.
• SBD 6.1: Preference Points Claim Form, supported by:

• Full CSD report.

• Medical certificate for disability (if claiming points).

• Proof of address not older than three months.

• Proof of registration on the Central Supplier Database (CSD) – detailed CSD report or CSD number.
• Pricing Schedule.

• Tax compliance: Bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number if no TCS PIN is available.
• Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.
• Foreign suppliers must complete a questionnaire; if answer is 'No' to all questions, TCS PIN registration is not required.

• Specific goals for B-BBEE/preference points are claimed via SBD 6.1.
• Points are allocated for black ownership (4), women ownership (4), youth ownership (4), disability ownership (2), SMME/QSE status (2), and rural/township location (4).
• Total specific goals points: 20.
• Failure to submit proof for claimed points will result in zero score for specific goals.

• The radios are intended to enhance safety, coordination, and efficiency in airport fire and rescue operations.
• Features supporting safety include hands-free operation, priority channels, and interoperability with emergency services.

• GAAL reserves the right to conduct supplier due diligence (including site visits) prior to award or during the contract. Misrepresentation may lead to disqualification.
• Setting counter conditions or amending bid conditions may invalidate the bid.
• GAAL reserves the right to negotiate with preferred bidders before award and with successful bidders after award.
• All communication must be in writing to [email protected].
• Bidders must promptly notify GAAL of any discrepancies, ambiguities, errors, or inconsistencies in the bid document.

• Bids must be submitted on official forms, not retyped.
• The tender is subject to the Preferential Procurement Policy Framework Act, 2000, its regulations, GCC, and any special conditions.
• The successful bidder must sign a written contract (SBD7).