PetroSA Tender: VMware Licenses, Maintenance & Support Renewal (Dell/EMC, 12-36 Months)

Returnable Documents:

RENEWAL OF VMWARE SOLUTION (LICENCES, MAINTENANCE AND SUPPORT) 1. Scope of work / specification Service Required:  RENEWAL OF VMWARE SOLUTION - LICENSES, MAINTENANCE AND SUPPORT as depicted on the attached Table 1 to this Scope of Work. PetroSA requires VMWare Solution licenses to operate the On-Prem virtual environment. This is required for a 12-month period, with possible plans to extend the service for a further period of up to 24-months. The Service Providers to respond to this requirement as per Table 1 below, by filling in the unit price of each license – see Commercial Bid Analysis (“CBA”). 2. Elimination Criteria – Scope of Work requirements:  The Tenders must update their proposal by inserting the figures on the “green” marked fields only on the CBA by providing unit pricing as per different solutions.  Tenders can change the Edition on the CBA, if necessary, however a detailed explanation must be given should the Edition be changed.  The Commercial Bid Analysis (“CBA”) must be completed and be attached to the Tender on e-Procurement System, failing which the Tender will be eliminated.  Delivery must be within 14 (fourteen) days – Service Providers to confirm – see CBA and Questionnaire.  Tenderers must comply with the Specifications of this Tender and attached the Specification Sheet – see Table 1 below – CBA MUST BE COMPLETED AND BE ATTACHED TO THE TENDER on the e-Procurement System.  Tenderers must be a reseller/partner/distributor of the VMWare Solution and must provide proof from the OEM that they are a reseller/partner/distributor and confirming their status.

No specific requirements found

All tenders and quotations must be submitted via PetroSA's eProcurement system. To access the full tender documentation and submit a bid, bidders must be registered on the Central Supplier Database (CSD). Existing registered users can log in using their MAAA CSD registration number as username and user code, with 'newuser' as the password. Unregistered bidders must click 'Not Registered Yet' and follow the provided 'how to' guide for registration (http://www.procurement.petrosa.com/Downloads/Documents/SupplierSelfRegistration.pdf). The Commercial Bid Analysis (CBA) must be completed by inserting unit pricing in the 'green' marked fields and attached to the tender on the e-Procurement System; failure to do so will result in elimination. Tenderers must also comply with the specifications and attach the Specification Sheet (Table 1) with the completed CBA. If the Edition on the CBA is changed, a detailed explanation must be provided. For login problems, contact the call center at +27 21 939-3131 or email supplier@petrosa.co.za. Any enquiries regarding this tender should be addressed to Caroline Widmer in the Tender Office at +27-21-929-3006 or caroline.widmer@petrosa.co.za. The closing date for submissions is 2026-02-24T09:00:00Z.

The tender evaluation includes several elimination criteria based on scope of work requirements. Tenders will be eliminated if: the Commercial Bid Analysis (CBA) is not completed by inserting figures on the 'green' marked fields with unit pricing for different solutions; the completed CBA is not attached to the Tender on the e-Procurement System; delivery within 14 days is not confirmed (as per CBA and Questionnaire); tenderers do not comply with the specifications of the tender and fail to attach the Specification Sheet (Table 1) with the completed CBA; or tenderers fail to provide proof from the OEM (Original Equipment Manufacturer) confirming their status as a reseller/partner/distributor of the VMWare Solution. If a tenderer changes the Edition on the CBA, a detailed explanation must be provided.

PetroSA requires the renewal of its VMWare Solution licenses, maintenance, and support for its On-Prem virtual environment. The service is required for an initial 12-month period, with a possibility to extend for a further period of up to 24 months. The specific licenses and configurations are detailed in Table 1, which lists various Dell/EMC PowerEdge and VxRail models, including their sockets, cores per socket, total cores, Edition (VVF, VSS, VCF), minimum sockets, total storage, and number of licenses. Tenderers must comply with these specifications and fill in the unit price for each license on the Commercial Bid Analysis (CBA). Tenderers may change the Edition on the CBA if necessary, but a detailed explanation must be provided. Delivery of the licenses must be confirmed within 14 days. Bidders must be an authorized reseller/partner/distributor of the VMWare Solution and must provide official proof from the OEM confirming their status.

Pricing is based on an annual payment structure. Tenderers are required to provide unit pricing for the different VMWare solutions (VCF, VVF, VSS, and vSAN per TiB) on the 'green' marked fields of the Commercial Bid Analysis (CBA). The CBA must be completed and attached to the tender. No specific financial capacity, solvency requirements, or guarantees are mentioned in this document extract.

To access the full tender documentation and submit a bid, tenderers must be registered on the Central Supplier Database (CSD). This implies compliance with general legal, tax, and company registration requirements as verified by the CSD. Furthermore, tenderers must be a reseller/partner/distributor of the VMWare Solution and are required to provide official proof from the OEM (Original Equipment Manufacturer) confirming their status. No specific B-BBEE level, detailed tax clearance (beyond CSD registration), or local content requirements are explicitly stated in this document extract.