Professional photography services for sanpc refinery site infrastructure

Professional photographer with experience in industrial/documentation photography. For aerial work: must be licensed by SACAA with valid Remote Pilot Licence and/or Aircraft Systems Operating Certificate, hold valid Remote Operator Certificate where applicable, have third-party drone liability insurance, and obtain written SACAA/ATC approvals. Must comply with Occupational Health and Safety Act and site-specific SHEQ procedures. Must sign confidentiality/security agreements if required.

• Scope: Capture high-quality images of the SANPC refinery site infrastructure.
• Background: The site is a former refinery (SAPREF) located at 1 Refinery Road, Prospecton, Isipingo, Durban, KZN, operating as a storage facility for petroleum hazardous substances.
• Objective: Ensure full compliance with refinery safety standards and applicable aviation regulations.
• Ground-Based Photography: Capture high-resolution images of the entire refinery, including:

• North and South Tank Farms, flare areas.
• All Process Units, Office block & workshop, Training centre & Command centre, and Clubhouse.
• Storage tanks and associated infrastructure.
• General panoramic facility views.

• Aerial/Drone Photography (if required):

• Drone operator must be licensed per SACAA regulations.
• Must hold a valid Remote Pilot Licence (RPL) and/or Aircraft Systems Operating Certificate.
• Must operate under a valid Remote Operator Certificate (ROC) where applicable.
• Submit proof of third-party drone liability insurance.
• Obtain written approval from SACAA and/or relevant Air Traffic Control (ATC) prior to flight.
• Coordinate with adjacent airport management and ATC before any drone activity.
• No flights without formal written clearance.
• Drone altitude, flight path, and operating times must comply with controlled airspace restrictions.
• No night flying unless specifically authorised.
• No flights directly above hazardous storage areas unless risk-assessed and approved.

• Health, Safety, Security, and Aviation Compliance:

• Attend mandatory site safety induction.
• Comply with the Occupational Health and Safety Act and site-specific SHEQ procedures.
• Wear required PPE (hard hat, flame-retardant clothing, safety boots, safety glasses, etc.).
• Be escorted at all times in operational areas.
• Submit equipment list for approval prior to entry.
• Sign confidentiality and security agreements if required.
• Submit aviation compliance documentation at least 5 days before scheduled shoot.
• Coordinate flight schedule to avoid peak air traffic periods (if applicable).
• Maintain continuous communication with ATC (if drone operations approved).
• Immediately suspend drone operations if instructed by ATC or airport authorities.
• Ensure no interference with aircraft navigation systems or communication frequencies.

• Deliverables:

• All professionally edited high-resolution images taken within 5 days.
• Images supplied in JPEG (print-ready), soft copies, and 10 agreed printed copies in A3 size, plus original RAW format.
• Secure electronic delivery within 1 week after completion.

• Duration: Services expected to be completed within 2 weeks, subject to aviation and site access approvals.
• Reporting and Coordination: Managed through the refinery’s appointed representative; a pre-shoot planning meeting may be required.

• Specify VAT at 15% and total cost including VAT.

• Pricing must be submitted using the provided schedule format.
• Include company name.
• Provide an all-inclusive pricing offer covering the full scope of work.
• Specify total cost excluding VAT, VAT at 15%, and total cost including VAT.
• Ensure the offer covers all services as outlined in the scope.

• Aviation Safety Compliance: Mandatory for all service providers due to site adjacency to an old non-operational international airport.
• Drone Operations: Must comply with SACAA regulations, including:

• Drone operator licensed per SACAA.
• Valid Remote Pilot Licence (RPL) and/or Aircraft Systems Operating Certificate.
• Valid Remote Operator Certificate (ROC) where applicable.
• Proof of third-party drone liability insurance.
• Written approval from SACAA and/or relevant ATC prior to flight.
• Coordination with adjacent airport management and ATC.
• No flights without formal written clearance.
• Compliance with controlled airspace restrictions for altitude, flight path, and operating times.
• No night flying unless authorised.
• No flights above hazardous storage areas unless risk-assessed and approved.

• Refinery Safety Compliance:

• Attend mandatory site safety induction.
• Comply with Occupational Health and Safety Act and site-specific SHEQ procedures.
• Wear required PPE.
• Be escorted in operational areas.
• Submit equipment list for approval prior to entry.
• Sign confidentiality and security agreements if required.

• Aviation Documentation: Submit aviation compliance documentation at least 5 days before scheduled shoot.
• Coordination: All coordination managed through the refinery’s appointed representative; a pre-shoot planning meeting may be required.

• Aviation Safety: Mandatory due to site adjacency to an old non-operational international airport.
• Refinery Safety Compliance:

• Attend mandatory site safety induction.
• Comply with Occupational Health and Safety Act and site-specific SHEQ procedures.
• Wear required PPE (hard hat, flame-retardant clothing, safety boots, safety glasses, etc.).
• Be escorted at all times in operational areas.
• Submit equipment list for approval prior to entry.
• Sign confidentiality and security agreements if required.

• Aviation Safety Compliance:

• Submit aviation compliance documentation at least 5 days before scheduled shoot.
• Coordinate flight schedule to avoid peak air traffic periods (if applicable).
• Maintain continuous communication with ATC (if drone operations approved).
• Immediately suspend drone operations if instructed by ATC or airport authorities.
• Ensure no interference with aircraft navigation systems or communication frequencies.

• Coordination: Managed through the refinery’s appointed representative; a pre-shoot planning meeting may be required.

• Purpose: Images are for official, regulatory, insurance, and corporate purposes.
• Site Location: Former SAPREF refinery at 1 Refinery Road, Prospecton, Isipingo, Durban, KZN.
• Drone Operations: Must comply with SACAA regulations, including:

• Operator licensed per SACAA.
• Valid Remote Pilot Licence (RPL) and/or Aircraft Systems Operating Certificate.
• Valid Remote Operator Certificate (ROC) where applicable.
• Proof of third-party drone liability insurance.
• Written approval from SACAA and/or relevant ATC prior to flight.
• Coordination with adjacent airport management and ATC.
• No flights without formal written clearance.
• Compliance with controlled airspace restrictions for altitude, flight path, and operating times.
• No night flying unless authorised.
• No flights above hazardous storage areas unless risk-assessed and approved.

• The evaluation will focus on appointing a qualified professional photographer to capture high-quality images of the refinery site infrastructure.

Department: SUPPLY CHAIN MANAGEMENT. No specific contact name, email, phone, or address provided in the source document.

Returnable Documents: Complete and sign the SBD4 Bidder's Disclosure form. The form requires declarations on: state employment, relationships with procuring institution employees, interests in other enterprises, and independent bidding. Failure to provide a true and complete declaration will result in disqualification.

The SBD4 Bidder's Disclosure form is a mandatory returnable document. It requires the bidder to: declare they are not listed on the Register for Tender Defaulters or List of Restricted Suppliers; disclose any state employment or relationships with procuring institution employees; disclose interests in other enterprises; and certify that the bid was prepared independently without collusion. The form must be signed and dated by the bidder.

Bidder must not be listed on the Register for Tender Defaulters or Restricted Suppliers list; must disclose any state employment or conflicts of interest; must be independent from competitors and not involved in collusive practices; must comply with all declarations regarding relationships with procuring institution officials.

No technical specifications for photography services found. The document only contains the SBD4 declaration form requiring the bidder's signature, date, position, and company name.

Bidders must complete the SBD4 Bidder's Disclosure form. Key declarations include: confirming no listing on the Register for Tender Defaulters or List of Restricted Suppliers; disclosing any state employment or relationships with procuring institution employees; and declaring independent bidding without collusion.

The bidder must declare no collusive agreements or arrangements with competitors regarding the quality of services, among other bid elements.

• For bid submission and general enquiries: Email [email protected].
• For technical and bidding procedure enquiries: Contact Nkosingiphile Radebe.
• Telephone: 010 201 4724.
• Email: [email protected].

• Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to provide or comply with any of the particulars may render the bid invalid.
• Proof of authority (e.g., company resolution) must be submitted with the bid.
• Bids may be emailed to [email protected].

• The bid must be signed by the bidder.
• The capacity under which the bid is signed must be stated (proof of authority, e.g., company resolution, must be submitted).
• The date must be provided.

Must not be persons in service of the state or companies with directors/members in service of the state; must be tax compliant; must provide proof of authority to sign bid.

• The service required is the appointment of a qualified professional photographer to capture high-quality images of the refinery site infrastructure at the SANPC Refinery.

• Bidders must ensure compliance with their tax obligations.
• Submit your unique Personal Identification Number (PIN) issued by SARS for tax status verification.
• A Tax Compliance Status (TCS) PIN can be applied for via e-filing through the SARS website (www.sars.gov.za).
• A printed TCS certificate may be submitted with the bid.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.
• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Foreign suppliers must complete a questionnaire regarding residency, branch presence, permanent establishment, income source, and tax liability in the RSA. If the answer is 'no' to all, registration for a TCS PIN is not required.

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations.

• Failure to provide or comply with any of the specified particulars may render the bid invalid.

• Email for bid submission: [email protected].
• Contact person: Nkosingiphile Radebe.
• Telephone: 010 201 4724.
• Email: [email protected].

• Compulsory briefing session: 16 July 2026 at 11:00.
• RSVP required via email to [email protected].
• Venue: 1 Refinery Road, Isipingo, Prospecton, Durban.

• For enquiries before the closing date, contact:

• Name: Tisetso Radebe
• Email: [email protected]

• For RSVP and briefing session details:

• Email: [email protected]

• After the closing date, communicate with the Procurement Department on any matter relating to your RFQ submission.

• Submit your quotation via email only to [email protected]. No link submissions are accepted.
• The closing date is 23 July 2026 at 12:00.
• Your submission must include the mandatory and essential returnable documents. Failure to provide all required documents by the closing date and time will result in disqualification.
• Mandatory returnable document: Pricing/Quotation.
• Essential returnable documents:

• Valid B-BBEE Verification Certificate or sworn B-BBEE affidavit.
• ANNEXURE A – SBD 1: Invitation to Bid.
• ANNEXURE B – SBD 4: Bidder’s Disclosure.
• ANNEXURE C – SBD 6.1: Preference points claims form.
• Proof of Central Supplier Database registration.

• Do not include documents or references relating to any other quotation. Any additional conditions must be in an enclosed letter.
• Post-submission canvassing of CEF officers or employees between the closing date and award date will lead to disqualification.

• Mandatory returnable document: Pricing/Quotation.
• Essential returnable documents:

• Valid B-BBEE Verification Certificate or sworn affidavit.
• ANNEXURE A – SBD 1: Invitation to Bid.
• ANNEXURE B – SBD 4: Bidder’s Disclosure.
• ANNEXURE C – SBD 6.1: Preference points claims form.
• Proof of Central Supplier Database registration.

• Confirm submission of each document by indicating 'Yes' or 'No' in the provided tables.
• Failure to provide all required documents by the closing date and time results in disqualification.

Bidders must be legally compliant and may undergo security screening. The evaluation awards 80 points for price and 20 points for Specific Goals (B-BBEE). Specific Goals prioritize enterprises with >51% black ownership (10 points), >51% women ownership (5 points), >51% youth ownership (3 points), and >10% ownership by persons with disabilities (2 points). The highest total score wins.

• Scope: Appointment of a qualified professional photographer to capture high-quality images of the refinery site infrastructure at the SANPC Refinery.
• Refer to ANNEXURE D for the detailed scope of work.

• Provide an all-inclusive pricing offer covering the full scope of work.
• All prices must be quoted in South African Rand (ZAR) on a fixed price basis, inclusive of VAT.

• All prices must be quoted in South African Rand (ZAR) on a fixed price basis, inclusive of VAT.
• Provide an all-inclusive pricing offer covering the full scope of work.
• The pricing schedule must be completed as part of your quotation.

• Provide a valid Tax Compliance Status PIN with your quotation. No award will be made if SARS has not declared your tax matters in order.
• Provide proof of Central Supplier Database (CSD) registration.
• Submit a valid B-BBEE Verification Certificate or sworn affidavit to claim preference points. Failure to submit valid proof results in zero points for specific goals.
• The successful bidder must comply with all applicable national and local laws and regulations.
• CEF reserves the right to conduct security screening by SSA before appointment.
• Your quotation must remain valid for 90 days from the RFQ closing date.

• CEF endorses B-BBEE and prefers local enterprises sharing these values.
• A valid B-BBEE verification certificate is required for preference.
• Bidders must complete SBD 6.1 (Preference points claims form) and submit proof of meeting specific goals.
• Failure to submit valid proof by the closing date results in zero points for specific goals.

• Quotations must remain valid for 90 days from the RFQ closing date.

• CEF reserves the right to undertake post-tender negotiations with selected or short-listed bidders.
• CEF reserves the right to:

• Modify the RFQ and request re-tendering.
• Reject non-compliant quotations.
• Disqualify late submissions.
• Not accept the lowest price.
• Reject all quotations.
• Place an order after the closing date.
• Award only a portion of the scope.
• Split the award between multiple suppliers.
• Make no award.

• Award will generally go to the highest scoring bidder unless objective criteria justify otherwise.

• RFQ number: PHOTO/07/2026.
• Issue date: 09 July 2026.
• Closing date: 23 July 2026 at 12:00.
• No link submissions are accepted; submit via email only.
• Submissions must not include documents or references to other quotations.
• Provide a valid Tax Compliance Status PIN.
• The successful bidder must comply with all applicable laws.
• CEF reserves the right to conduct security screening by SSA.

• For briefing RSVP: [email protected].
• For enquiries before closing: Tisetso Radebe at [email protected].

You must submit the completed SBD 6.1 Preference Points Claim Form with your tender.

• Failure to submit proof/documentation for specific goals means you do not claim those preference points.
• The organ of state reserves the right to require substantiation of any preference claim at any time.
• The form includes a declaration section requiring:
• Company/firm name and registration number.
• Selection of company type.
• A signed declaration by an authorised representative certifying the accuracy of claims and acknowledging potential consequences for fraudulent claims.

Open to all tenderers but preference points awarded for: enterprises with 51%+ black ownership (5-10 points), 51%+ women ownership (3-5 points), 51%+ youth ownership (1-3 points), and 10%+ disability ownership (1-2 points). Must comply with Preferential Procurement Regulations 2022.

You must complete and submit the SBD 6.1 Preference Points Claim Form.

• Specific goals points are awarded based on the following ownership structure, supported by proof:
• Black ownership (51% or more): 5 points under 90/10 system, 10 points under 80/20 system.
• Women ownership (51% or more): 3 points under 90/10 system, 5 points under 80/20 system.
• Youth ownership (51% or more): 1 point under 90/10 system, 3 points under 80/20 system.
• Ownership by persons with disability (10% or more): 1 point under 90/10 system, 2 points under 80/20 system.
• You must declare your company/firm details:
• Company name.
• Company registration number.
• Type of company/firm (select from list: Partnership/Joint Venture/Consortium, One-person business/sole proprietorship, Close corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State Owned Company).
• A duly authorised representative must sign a declaration certifying that:
• The information furnished is true and correct.
• The preference points claimed comply with the general conditions.
• The organ of state may require documentary proof to substantiate claims at any time.
• Fraudulent claims or failure to fulfil contract conditions may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Preference points for Specific Goals are awarded based on ownership demographics.

• The points available depend on whether the 90/10 or 80/20 system applies:
• Black ownership (51% or more): 5 points (90/10) or 10 points (80/20).
• Women ownership (51% or more): 3 points (90/10) or 5 points (80/20).
• Youth ownership (51% or more): 1 point (90/10) or 3 points (80/20).
• Ownership by persons with disability (10% or more): 1 point (90/10) or 2 points (80/20).
• You must indicate how you claim points for each applicable system.
• Proof/documentation is required to support these claims.

The tenderer must complete a declaration on the SBD 6.1 form.

• Provide company/firm name and registration number.
• Select the applicable type of company/firm from the provided list.
• A duly authorised signatory must certify that:
• The information and points claimed are true and correct.
• Claims are in accordance with the general conditions.
• The organ of state may require documentary proof to substantiate claims.
• Fraudulent claims or failure to fulfil contract conditions may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and claim for damages.
• Recommendation for restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

This section provides definitions from the SBD 6.1 form.

• 'Tender' means a written offer in response to an invitation to provide goods or services.
• 'Price' means the tendered amount including all applicable taxes less unconditional discounts.
• 'Rand value' means the total estimated contract value at bid invitation, including all taxes.
• 'Tender for income-generating contracts' refers to offers for contracts that generate revenue for the state, such as leasing or concessions.
• 'The Act' refers to the Preferential Procurement Policy Framework Act, 2000.