What are the submission requirements for this tender (Ref: ZNT6088W)?

• Tender documents can be downloaded from the e-Tender Portal www.etenders.gov.za at no cost. • Hard copies are available from the Department of Public Works and Infrastructure, Midlands Region Office, 40 Shepstone Road, Ladysmith, upon payment of a non-refundable R330.00. Proof of payment must be produced upon collection. • Bids must be submitted in sealed envelopes with the bidder's name, address, bid number (ZNT6088W), and closing date clearly indicated on the envelope. • Submit bids to the specific bid box provided. No bids sent by post, fax, email, or found elsewhere will be accepted. • The closing time for receipt of tenders is 11h00. Late submissions will not be accepted. • Telegraphic, telephonic, telex, facsimile, and e-mail submissions are not allowed. • Bids must be complete, with each page initialed by the bidder. Use of correcting fluid is prohibited. • Alterations must be initialed. Do not retype or redraft bid forms; photocopies with original signatures are acceptable. • Bids will be opened in public soon after the closing time.

How will bids be evaluated?

1) Must be registered on Central Suppliers Database (CSD), 2) Must attend compulsory virtual briefing session, 3) Property must be within 4km of Dundee CBD, 4) Building must be minimum B-Grade office standard, 5) Must comply with National Building Regulations and OHS Act, 6) Must provide proof of professional architect engagement, 7) No state employees or their companies eligible, 8) Must submit all pricing schedules and declarations.

What are the technical specifications?

• Scope: Hire of suitable office accommodation for the Department of Sport, Arts and Culture uMzinyathi District office in Dundee. • Required space: 424m² lettable area plus 25% (106.5m²) non-assignable space, totaling 530m². • Parking required: 05 Lock-up bays, 15 Undercover bays, 14 Open bays, and 01 Disabled parking bay. • Lease period: 05 years. If extended, rental rates revert to the initial lease's rate per square meter. • The building must comply with National Building Regulations, Occupational Health and Safety Act, SANS standards, and local by-laws. • Minimum B-Grade office building standard (SAPOA or equivalent) is required. • Detailed specifications cover architectural, accessibility, mechanical, electrical, ICT, security, and maintenance requirements. • The Lessor is responsible for all reconfiguration, compliance certifications, and ongoing maintenance.

What financial requirements apply to bidders?

• Only firm prices will be accepted; non-firm prices (including subject to exchange rate variations) will not be considered. • The bid price must include VAT. • The offer must be valid for 90 days from the closing date of the bid. • Payment terms: The purchaser undertakes to make payment within 30 days after receipt of an invoice accompanied by a delivery note.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD). Bidders not registered at the closing time will be disqualified. • Bidders must submit a declaration confirming CSD information is correct and up to date. • A valid Tax Clearance Certificate is required prior to award. • The Preference Points system (80/20) applies, with points for specific goals related to Black Ownership. • Bidders must complete and submit the Preference Points Claim Form and relevant B-BBEE affidavits (for EMEs and QSEs) if claiming points. • Bidders must disclose any relationship with state employees and declare no collusive practices.

What are the important dates and deadlines for this tender?

• Closing date and time: 11h00 on 7 August 2026. • A compulsory virtual briefing session will be held. Bidders must forward their email address to Nonhlanhla.sikhakhane@kznworks.gov.za before 16:00 on a date to be confirmed to receive the meeting link. • No late logins will be admitted at the virtual tender briefing meeting. • Bids must remain valid for 90 days from the closing date.

Who should be contacted for queries about this tender?

• For queries relating to the tender documents: - Name: Ms GB Mthethwa - Contact Number: 036 638 8002 - Email Address: gugu.mthethwa@kznworks.gov.za • For virtual briefing session registration: - Email: Nonhlanhla.sikhakhane@kznworks.gov.za

Office Accommodation Lease for Sport, Arts & Culture, KwaZulu-Natal

Documentbid doc znt6088w.docxReview complete

Description

Source: bid doc znt6088w.docx

Hire of suitable office accommodation for the Department of Sport, Arts and Culture uMzinyathi District office in Dundee.
Required total area: 530m² (424m² lettable plus 106.5m² non-assignable space).
Parking: 05 Lock-up bays, 15 Undercover bays, 14 Open bays, and 01 Disabled parking bay.
Lease period: 05 years. If extended, rental rates revert to the initial lease's rate per square meter.

Important Dates