Office space rental for raf tzaneen cec office (6 months)

Returnable Documents: Not specified in the provided text.

Open to various business structures including partnerships, sole proprietorships, close corporations, and companies. Tenderers must be willing to substantiate B-BBEE claims and comply with fraud prevention measures. Specific goals points are allocated for historically disadvantaged individuals (10 points), women (8 points), and persons with disability (2 points) under the 80/20 system.

The tender is for the provision of office space for rental for the RAF Tzaneen CEC Office.

• The required period is six (6) months starting from 01 September 2026.

Tenderers must complete the SBD 6.1 Preference Points Claim Form.

• The form is a claim for preference points under the Preferential Procurement Regulations 2022.
• The applicable preference point system for this tender is the 80/20 system.
• Specific goals for which points can be claimed include: Historically disadvantaged individuals, Women, Persons with disability.
• Tenderers must declare company type and registration number.

Returnable Documents: The bidder must complete and submit the SBD 4 (Declaration of Interest) form as part of the bid submission. Ensure the form is fully completed, signed, and dated. Bids will be disqualified if the declaration is found to be false or incomplete.

Automatic disqualification if listed on the Register for Tender Defaulters or the List of Restricted Suppliers. The bidder (and its directors/trustees/shareholders/etc.) must not be in a conflict-of-interest position as defined in the declaration. The bid must be submitted independently without collusive practices. The declaration form must be completed accurately and in full; false declarations lead to disqualification and potential legal action.

Any person (natural or juristic) may submit an offer. The bidder must complete a Declaration of Interest (SBD 4) form, disclosing any state employment, relationships with procuring institution employees, and interests in other related enterprises.

Bidders must complete the SBD 4 Declaration of Interest form. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. The declaration must be true and complete; false declarations may lead to bid rejection or legal action under PFMA SCM Instruction 03 of 2021/22.

• Closing Date and Time: 21 July 2026 at 11:00.
• RFQ Validity Period: 30 days from the closing date.
• Expected Service Start Date: 01 September 2026.
• Compulsory Briefing/Site Visit: Not applicable (N/A).

• For submission and RFQ responses: Email [email protected].
• For enquiries: Email [email protected].
• Delivery address for services: Tzaneen.

• Submit your quotation by email only to [email protected]. Use reference number PR10117227.
• Late submissions will not be accepted.
• You must complete and sign all Annexures (Standard Bidding Documents and Mandatory Evaluation documents).
• Ensure your quotation includes all required proof and mandatory documents by the closing date.
• Failure to follow submission instructions will result in your quote not being considered.

Must be CSD-registered; tax matters in order with SARS; submit all required annexures; if agent, provide signed mandate; if owner, provide title deed; confirm building availability from 01 September 2026; confirm office space not in a shopping mall; confirm exterior signage allowed; confirm ablution facilities including disabled facilities on each floor; no collusive bidding; VAT compliance (if registered, include VAT; if not, do not charge VAT).

• Office Space: 400m² Gross Lettable Area (GLA), SAPOA Grade B, preferably ground floor.
• Layout: Must accommodate open plan and enclosed offices, reception area, meeting rooms, storeroom, ablutions per floor, facilities for persons with disabilities, pause area, kitchen.
• Building Requirements: Existing building, Grade B, accessible, near public transport, in Tzaneen Central Business District.
• Services: Fully air-conditioned, backup power (generator/UPS) and water supply, electrical COC, fire detection, double-tier cable trays, compliant with OHS and SANS 10400.
• Parking: Minimum 19 secure on-site bays, including 2 for physically disabled.
• Safety and Security: Controlled access, adequate security measures, emergency evacuation provisions.
• Landlord Responsibilities: Provide layout drawings, maintenance of air-conditioning and lifts, window washing, garden upkeep, tenant installation allowance.
• Exclusions: RAF will not pay for levies, taxes, or rates.

• All prices must be VAT inclusive (if VAT registered) and quoted in ZAR.
• Non-VAT registered bidders must not charge VAT; doing so leads to disqualification.
• Complete the pricing tables in the RFQ (Part A, Part B, Variable Costs, Ad-hoc services). Failure to provide prices leads to disqualification.
• No price changes after the official Award Letter/Purchase Order is issued.
• Provide a detailed cost breakdown per item (rent, operational costs, parking, storage, maintenance).

• Must be registered on the Central Supplier Database (CSD). RAF only conducts business with CSD-registered suppliers.
• Tax matters must be in order with SARS.
• Points claimed for Preferential Procurement Specific Goals will be verified through CSD.
• Suppliers with a disability must provide a valid medical certificate.
• Collusive behaviour is prohibited and leads to disqualification (e.g., submitting multiple proposals from related companies).
• Prohibition of gifts/hospitality to RAF officials; report any solicitation to the fraud line.