This Tender Has Expired

Closing date: 10 June 2026 at 23:30. No briefing session or site visit dates are specified.

Supply Chain Management contact: Email: [email protected], Phone: 011 013 0411. Submission address: Quotations must be typed on company letterhead and emailed to the provided email address.

Mandatory returnable documents must be submitted by the closing date/time to avoid automatic disqualification. Ensure all listed documents in the RFQ sections and annexures are included with your quotation. Three types of returnable documents are specified in the tables. Strict adherence to submission requirements is mandatory.

Evaluation occurs in two stages:

• Stage 1A (Mandatory Requirements): Automatic disqualification if any of the following are missing:

• Quotation on company letterhead.
• Proof of location within 5-10 km radius of Ring Road, Adt House, Greenacres, Port Elizabeth (municipal letter + detailed Google map).
• Proof of ownership (official registration documents, e.g., CIPC disclosure or CK certificate).

• Stage 1B (Other Mandatory Requirements): PRASA may request missing documents within 3 working days. Non-compliance leads to disqualification:

• Valid SARS PIN.
• Completion of ALL RFQ documentation (including declarations).
• CSD supplier registration number.
• Certified ID copies of directors.

• Stage 2 (Price and Specific Goals): Scoring breakdown:

• Price: 80 points (formula: PS = 80(1 − (Pt−Pmin)/Pmin), where Pt = bidder’s price, Pmin = lowest acceptable price).
• Specific Goals: 20 points (max).

• B-BBEE Level 1 or 2: 10 points (submit SANAS-approved BEE certificate or affidavit for JVs).
• At least 51% black women-owned: 10 points (submit certified ID copies of owners + CIPC registration document).

Only bidders passing Stage 1A and 1B proceed to Stage 2. PRASA may negotiate market-related prices with top-scoring bidders if initial prices are deemed non-market related.

Scope: Provision of driver accommodation in Gqeberha for a period of 12 months, as and when required. Detailed specifications are provided in ANNEXURE A, which will also be used during PRASA’s site visit for evaluation. Bidders must ensure their offerings align with the scope outlined in the annexure.

Pricing requirements:

• Complete the attached Pricing Schedule Annexure strictly in the provided format. Deviations may result in a non-responsive bid.
• Pricing Bill of Quantity must be completed in line with the schedule (if applicable).
• Discounted prices (if offered) will only be considered in the final evaluation stage on an unconditional basis.

Pricing must adhere to the following:

• Quoted in South African Rand (ZAR), inclusive of all applicable taxes.
• Firm price offer with clear basis indicated.
• Complete the attached Pricing Schedule Annexure (strictly follow the provided format; deviations may result in non-responsive bids).
• Provide a cost breakdown and indicate the price escalation basis/formula.
• Discounted prices (if offered) will only be considered in the final evaluation stage on an unconditional basis.
• Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.
• PRASA reserves the right to negotiate market-related prices with top-scoring bidders if initial prices are non-market related.

Mandatory compliance requirements:

• Central Supplier Database (CSD) registration: Bidders must be registered on the CSD (https://secure.csd.gov.za/). Foreign suppliers with no local entity are exempt.
• Tax Compliance: Valid SARS PIN (apply via e-Filing at www.sars.gov.za). If no TCS PIN is available, a CSD number suffices.
• B-BBEE: Minimum Level 1 or 2 preferred (10 points allocated). Submit SANAS-approved BEE certificate or affidavit (for JVs, consolidated scorecard accepted).
• Black Women Ownership: 51% or more ownership by black women (10 points allocated). Submit certified ID copies of owners (not older than 3 months) + CIPC registration document.
• Proof of ownership: Official registration documents (e.g., CIPC disclosure or CK certificate).
• Certified ID copies of directors.
• Completion of ALL RFQ documentation, including declarations.

Additional notes:

• Bidders must disclose any Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) in their organization. Failure to disclose or false declarations may lead to disqualification or contract termination.
• Subcontracting requires PRASA’s prior approval. The primary bidder remains liable for performance.

Contract terms and conditions:

• Supplier warrants that items meet PRASA’s requirements and are fit for purpose, remaining defect-free for one year from acceptance (unless otherwise stated).
• Supplier indemnifies PRASA against claims arising from negligence, infringement of rights, or breach of statutory duty, including defective design, materials, or workmanship.
• Supplier indemnifies PRASA against claims from infringement of others' rights, except where caused by PRASA-provided items.
• Subcontracting requires PRASA’s prior written approval. The primary bidder remains liable for performance.
• Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts.

Special Conditions: Funding Contingency

• Award is subject to PRASA securing necessary funding allocation and confirming sufficient budget.
• PRASA reserves the right to cancel the RFQ at any stage prior to award if funding is not secured.
• PRASA is not liable for claims, losses, or damages arising from failure to source funding or non-award of tender due to funding issues.
• Bidders waive the right to institute proceedings against PRASA in such cases.
• PRASA undertakes to keep bidders informed of funding progress.

Scope: Provide driver accommodation in Gqeberha for 12 months, as and when required. Additional services may include: light bus cleaning, bus parking, and shuttling within a 5-10km radius.

Complete the pricing schedule with the following items: Driver Accommodation (overnight price per room, breakfast per driver, day rest price per room). Additional Services (if applicable): Light Bus Cleaning (cleaning per bus), Bus Parking (per bus), Shuttling (per trip within 5-10km). Ensure the schedule is signed and dated.

Pricing must be provided for: overnight price per room, breakfast per driver, day rest price per room. For additional services (if applicable): cleaning per bus, bus parking per bus, shuttling per trip within 5-10km. All prices must be clearly listed, signed, and dated in the pricing schedule.