Aviation compliance support services for gsdm drone operations (36‑month contract)

• Submit all Returnable Documents (MBD 1) as listed:

• Form A: Declaration of Past Supply Chain Management Practices
• Form B: Declaration of Interest
• Form C: Authority of Signatory
• Form D: SARS Declaration of Good Standing (CSD registration)
• Form E: Financial References / Bank Details
• Form F: Municipal Utility Account
• Form G: Preference Schedule
• Form H: Contract Form
• Form I: Certificate of Independent Bidder Determination
• Form J: Declaration of Procurement above R10 million
• Form K: Record of Addenda
• Form L: Bill of Quantities (Compulsory)
• Form M: Form of Offer (Compulsory)
• Annexures (company registration, ID copies, B‑BBEE certificate, etc.)

• All forms must be completed, signed and attached as an annexure to the tender document.
• Failure to submit any compulsory form may lead to disqualification.
• Submit the bid before 12:00 hrs on 28 January 2026 to the address specified in the tender notice (not provided in extracted text).

• Functionality Evaluation – total 43 points; minimum 30 points (69 %) required to proceed.

• Company development of >5 RPAS projects – 15 points
• Experience with 3‑5 RPAS projects – 10 points
• Experience with 1‑2 RPAS projects – 5 points
• No RPAS projects – 0 points
• Team member with valid Remote Pilot Certificate (RPC) and >5 years experience – 7 points; 2‑4 years – 5 points; <2 years – 3 points; none – 0 points
• Team member with Quality Management certificate (≥5 years) – 7 points; 2‑4 years – 5 points; <2 years – 3 points; none – 0 points
• Team member with valid AVSEC certificate (≥5 years) – 7 points; 2‑4 years – 5 points; <2 years – 3 points; none – 0 points
• Team member with valid Safety Management Systems (SMS) certificate (≥5 years) – 7 points; 2‑4 years – 5 points; <2 years – 3 points; none – 0 points

• A separate bound document (addendum) must detail methodology, project plan, organogram, CVs, company experience, programme and quality plan to claim functionality points.

Scope: Provide aviation compliance support for GSDM drone operations over 36 months, including:

1. Registration of drones (Certificate of Registration).
2. Application and renewal of Letters of Approval (RLA).
3. Amendment of Aircraft Maintenance Programme.
4. Addition of aircraft to Register of Certificates (RoC).
5. Development and amendment of Operations Manual per South African Civil Aviation Regulations (CARs).
6. Facilitation of RoC audit and renewal processes.
7. Management of Air Service Licence (application and amendment).
8. Provide monthly RoC personnel:

• Responsible Person – Flight Operations
• Responsible Person – Aircraft
• Responsible Person – Security
• Manager – Quality
• Manager – Safety

Deliverables must comply with SACAA requirements and include all necessary fees where applicable.

• Bid price must remain valid for 90 days (3 months) from the closing date.
• Payment terms: municipality will pay within 30 days of receipt of a correct invoice.
• No specific performance bond or guarantee is mentioned in the extracted text.
• Financial references/bank details must be provided on Form E.

• SARS Declaration of Good Standing (CSD registration) – Form D (compulsory).
• B‑BBEE certificate or sworn affidavit – required as annexure.
• Company must be registered with CIPC (Certificate of Incorporation, ID copies of directors/shareholders).
• Provide tax reference number, VAT number and proof of good standing.
• Complete all declarations on Forms A, B and C regarding supply‑chain integrity, conflicts of interest and past performance.
• No additional professional registrations are explicitly required beyond the aviation certificates listed in the technical specifications.