Provision of Maintenance of Passenger loading Bridges Services at O.R. Tambo International Airport for three years

Returnable Documents:

Requirement Qualitative interpretation of goal Fair The process of offer and acceptance is conducted impartially without bias, providing simultaneous and timely access to participating parties to the same information. Equitable Terms and conditions for performing the work do not unfairly prejudice the interests of the parties. Transparent The only grounds for not awarding a contract to a tenderer who satisfies all requirements are restrictions from doing business with the employer, lack of capability or capacity, legal impediments and conflicts of interest. Competitive The system provides for appropriate levels of competition to ensure cost effective and best value outcomes. Cost effective The processes, procedures and methods are standardized with sufficient flexibility to attain best value outcomes in respect of quality, timing and price, and least resources to effectively manage and control procurement processes. The activities associated with evaluating tender offers are as follows: Open and record tender offers received Determine whether or not tender offers are complete Determine whether or not tender offers are responsive Evaluate tender offers Determine if there are any grounds for disqualification Determine acceptability of preferred tenderer Prepare a tender evaluation report Confirm the recommendation contained in the tender evaluation report C.3.11.1 General The employer must appoint an evaluation panel of not less than three people conversant with the proposed scope of works to evaluate each responsive tender offer using the tender evaluation methods of 77 Confidential Confidential and associated evaluation criteria and weightings that are specified in the tender data. C.3.12 Insurance provided by the employer If requested by the proposed successful tenderer, submit for the tenderer's information the policies and / or certificates of insurance which the conditions of contract identified in the contract data require the employer to provide. C.3.13 Acceptance of tender offer Accept the tender offer; if in the opinion of the employer, it does not present any risk and only if the tenderer: is not under restrictions, or has principals who are under restrictions, preventing participating in the employer’s procurement; can, as necessary and in relation to the proposed contract, demonstrate that he or she possesses the professional and technical qualifications, professional and technical competence, financial resources, equipment and other physical facilities, managerial capability, reliability, experience and reputation, expertise and the personnel, to perform the contract; has the legal capacity to enter into the contract; is not; insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the Companies Act No. 2008, bankrupt or being wound up, has his/her affairs administered by a court or a judicial officer, has suspended his/her business activities or is subject to legal proceedings in respect of any of the foregoing; complies with the legal requirements, if any, stated in the tender data; and is able, in the opinion of the employer, to fulfil the contract free of conflicts of interest. C.3.14 Prepare contract documents C.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the employer as part of the tender documents to take account of: addenda issued during the tender period, inclusion of some of the returnable documents and other revisions agreed between the employer and the successful tenderer. C.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any. C.3.15 Complete adjudicator's contract Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for both parties to complete formalities for appointing the selected adjudicator at the same time as the main contract is signed. C.3.16 Registration of the award An employer must, within twenty-one (21) working days from the date on which a contractor's offer to perform a construction works contract is accepted in writing by the employer, register and publish the award on the CIDB Register of Projects. of 77 Confidential Confidential C.3.17 Provide copies of the contracts Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the contract as soon as possible after completion and signing of the form of offer and acceptance. C.3.18 Provide written reasons for actions taken Provide upon request written reasons to tenderers for any action that is taken in applying these conditions of tender but withhold information which is not in the public interest to be divulged, which is considered to prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between tenderers. of 77 Confidential Confidential Part T2: Returnable Documents T2: List of Returnable Documents and Schedules Completed The tenderer must complete the following returnable documents: (tick) 1 Returnable Schedules required for tender evaluation purposes only A1: Certificate of Attendance at Compulsory Briefing Session; and Bidder must sign N/A the Attendance Register. A2: Record of Addenda to Tender Documents A3: Certificate of Authority for Signatory A4: Certificate of Authority for Joint Ventures (where applicable) A5: Schedule of the Tenderer’s Recent Experience related to this Project A6: Completion Certificates of Previous Projects Completed N/A A7: Client/Trade Reference Letters of Previous Projects Completed A8: Proof of Contract Values of Previous Projects Completed N/A A9: Schedule of Current Commitments N/A A10: SBD 4: Bidder’s Disclosure Form A11: SBD 6.1: Preference points claim form in terms of Preferential Procurement Regulations A12: Declaration Of Interest And Politically Exposed Persons Form A13: Confidentiality and Non-Disclosure Agreement. A14: Declaration of Interest Form and Politically Exposed Person A15: Insurance Commitment 2 Other documents required only for tender evaluation purposes B1: Valid Letter of Good Standing issued in accordance with the Compensation for Occupational Injuries and Diseases Act (COIDA). B2: Certificate of Contractor Registration issued by the Construction Industry Development Board (CIDB) B3: SARS Pin issued by the South African Revenue Services. B4: Bank Letter: Letter of Good Standing from Bidder’s Bank preferably with bank rating for tender sum. B5: Central Supplier Database (CSD) proof of registration. B6: Letter of Solvency: Bidder to provide a Letter of Solvency from auditors or accountants B7: CIPC Registration documents, Partnership Agreement, JV Agreement and/or Registered Trust Document B8: Identity documents of all Shareholders, Directors, Members, Trustees or Partners 3 Returnable Schedules & Documents required for tender evaluation purposes that will be incorporated into the contract C1: Compulsory Enterprise Questionnaire C2: Schedule of Proposed Domestic Subcontractors (where applicable) C3: Subcontractor’s Supporting Documents ((where applicable) C4. Plant and Equipment C5: B-BBEE Verification Certificate and B-BBEE Report OR Sworn Affidavit C6: CV’s of key personnel C7: Copy of Qualification Certificates and other supporting documents for Key Personnel. C8: Project Plan/Program C9: Occupational Health and Safety Questionnaire C10: Proposed Amendments and Qualifications of 77 Confidential Confidential Completed The tenderer must complete the following returnable documents: (tick) In Contract Document : C1.1 Form of Offer and Acceptance In Contract Document : C2.2 Activity/Pricing Schedules of 77 Confidential Confidential FORM A1. Certificate of Attendance of the Compulsory Briefing Session- N/A This is to certify that I, ........................................................................................................................................ Representative of (tenderer)................................................................................................ ..................................................................................................................................... of (address)........................................................................................................................ .................................................................................................................................... ................................................................................................................................... e-mail ............................................................................................................................. telephone number ............................................................................................................. cell number....................................................................................................................... visited the compulsory brief session held on date.................................................................... Signed Date Name Position Tenderer Signed by ACSA Representative: Name: of 77 Confidential B-BBEE Minimum Level: 1