5-Year driver camera management services for ESKOM rotek industries fleet

Eskom Rotek Industries (ERI) requires a managed driver camera programme to address safety risks associated with its fleet vehicles. The solution must combine hardware (driver cameras) and software to record and analyse data in real time, providing feedback to improve driver safety, efficiency, and behaviour. The programme aims to reduce injuries, fleet damage claims, and operational costs while enhancing public perception of ERI vehicles. The service provider must supply, fit, and provide national support for the system over a 5-year period.

Evaluation will prioritise: National support and service footprint across South Africa. Ability to operate internationally via GSM roaming. Compliance with OHS Act (3-year data retention for supporting information). Proven experience in driver behaviour systems and fleet safety. Capacity to handle large-scale deployments and maintenance. Secure data management and legal compliance (encrypted footage for South African Judiciary use). Technical capability for remote firmware updates and tamper-proof hardware.

Supply, fit, and provide national support for a driver camera system for 5 years (60 months). The solution must: Be an event-driven hardware and software system recording data managed by an independent provider, offering real-time feedback to improve driver safety and efficiency. Support corrective measures for poor driving behaviours, reduce collisions, fraudulent claims, and operational expenses, and aid in incident investigations and cargo protection. Include an optional driver fatigue system.

System capabilities: Capture audio inside the vehicle and dual-view video (inside and outside) via a single device, triggered by the driver or events (e.g., harsh braking, swerving, collisions, tampering). Prevent remote triggering; only record seconds before and after identified events (manual, impact, or G-force). Automatically upload triggered recordings to a web-based system for independent, unbiased analysis. Identify and report event triggers, root causes (driver behaviour), and risk scores, escalating findings via email and a secure online portal. Pre-determine vehicle categories and profile data in a database. Support coaching/training methods based on operational demands and organisational profiles. Include a driver fatigue unit to detect fatigue. Notify business via email and in-vehicle indicator light if the camera is inactive. Allow remote firmware upgrades for the camera. Include a backup battery to remain active if the vehicle loses power. Have a national footprint for countrywide support. Operate with international roaming capabilities. Be securely adhered to the windscreen, non-removable or angle-adjustable by drivers, and powered by the vehicle’s internal source (removable only by specialised technicians with a special tool). Download footage in two formats: a standard video file (Eskom-compatible) and an encrypted format for the South African Judiciary system. Display GMT time, date, speed, and GPS coordinates on recorded events. Support frame-by-frame viewing, multi-view selection, and simultaneous display. Allow multi-user access with master admin control for user management. Enable reporting at different organisational levels, including automated scheduled reports. Support hibernation mode to conserve battery, with immediate recording upon triggering. Allow direct hardware data download/analysis if events are not captured via the system (e.g., in serious accidents). Transmit data via GSM; store events on hardware if GSM is unavailable and upload once reconnected.

Service provider responsibilities: Provide on-site training during implementation and as needed, including train-the-trainer materials. Maintain an e-learning website for refresher courses and internal training support. Coordinate implementation, reinstallations, and de-installations with Eskom Rotek Fleet Management Services per the agreed project plan. Repair/maintain defective devices within 48 hours of logging, providing loan units during repairs. Support incident investigations and event data analysis as required. Preserve event footage for a minimum of 6 months and supporting information for 3 years (per OHS Act). Supply monthly trend analysis reports on system effectiveness and automated utilisation reports. Provide a separate portal for third-party-triggered events (e.g., mechanics/maintenance). Offer a software solution to trace information leaks and identify the last responsible user.

System must focus on surveillance for driver safety and fatigue detection (not tracking). Comply with the OHS Act: preserve supporting event information for 3 years. Provide real-time feedback to correct poor driving behaviours before they lead to collisions. Reduce fraudulent third-party claims and operational expenses through improved driver behaviour. Allow driver activation in emergencies. Support continuous improvement to promote vehicle and driver safety excellence. Provide on-site training and e-learning support for users, including train-the-trainer programmes.

General requirements: Must identify, prioritise, and initiate corrective measures for poor driving behaviours to prevent collisions. Must transform driver cognitive behaviour to prevent collisions, fraudulent claims, and wasted expenses. Must allow driver activation in emergencies. Must be a continuous improvement tool for vehicle and driver safety, not a tracking device.

System functionality: Capture dual-view audio/video (inside/outside vehicle) via a single device, triggered by driver or events (e.g., harsh braking, collisions, tampering). Prevent remote triggering; record only seconds before/after events. Auto-upload recordings to a web-based system for independent analysis. Provide unbiased event analysis, root cause identification, risk scoring, and detailed end-user reports. Escalate reviewed events via email and secure online portal. Support vehicle categorisation and profiling in a database. Assist with coaching/training based on operational demands. Include optional driver fatigue detection. Notify business of camera inactivity via email and in-vehicle light. Enable remote firmware upgrades and backup battery functionality. Ensure national support and international roaming. Securely adhere to windscreen; non-removable by drivers, powered by vehicle’s internal source. Download footage in standard and encrypted (Judiciary-compatible) formats. Display GMT time, date, speed, and GPS coordinates on events. Support frame-by-frame viewing, multi-view access, and simultaneous user access with admin controls. Enable organisational-level reporting and automated scheduled reports. Support hibernation mode and direct hardware data access for serious accidents. Transmit data via GSM; store events if offline and upload when reconnected.

Service provider obligations: Provide on-site and e-learning training, including train-the-trainer materials. Coordinate implementation, reinstallations, and de-installations with Eskom Rotek Fleet Management. Repair/maintain devices within 48 hours, providing loan units during repairs. Support incident investigations and data analysis as required. Preserve footage for 6 months and supporting data for 3 years (OHS Act compliance). Supply monthly trend analysis and automated utilisation reports. Provide a separate portal for third-party-triggered events. Offer software to trace information leaks and identify responsible users.

• Service: Provision of management of driver camera for Eskom Rotek Industries vehicles for 5 years on as-and-when-required basis to comply with legislation and business training needs.
• Scope: Includes management, installation, maintenance, monitoring, and reporting for dash cameras.

• Service Manager: Nelisiwe Kubheka.
• Email: [email protected].
• Phone: +27 11 621 3088.
• Employer (Eskom Rotek Industries SOC Ltd): Tel 011 629 4000.
• Address: Roshland Road, Lower Germiston Road, Rosherville, 2094.
• Engineering Contract Strategies (for contract documents): Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za.
• Invoice submission email: [email protected].

• Submit the completed Form of Offer and Acceptance (C1.1) as a returnable document.
• Ensure the authorised representative signs the offer; failure to do so may invalidate the tender.
• The offer may be accepted by Eskom signing the acceptance part and returning a copy before the validity period ends.
• Any deviations from tender documents must be recorded in the Schedule of Deviations; covering letters are not permitted.
• After award, the contractor must contact Eskom's agent within two weeks to arrange delivery of securities, bonds, guarantees, and proof of insurance.
• Failure to provide required documentation constitutes a repudiation of the agreement.

Signature(s) Name(s) tenderer: (Insert name and address of organisation) signature of Date witness Tenderer’s CIDB registration number: N/A

• Legal: Must be a registered legal entity in South Africa; must comply with all applicable South African laws.
• Technical: Demonstrated experience in managing driver camera systems or similar fleet management services; ability to provide installation, maintenance, and monitoring for a large fleet (2,500+ vehicles); compliance with Eskom’s technical specifications.
• Financial: Financial stability to fulfil a 5-year contract; ability to provide required bonds/guarantees (e.g., performance bond, parent company guarantee).
• B-BBEE: Must have a valid B-BBEE verification certificate; must notify Eskom of any changes in B-BBEE status within 7 days; failure may result in termination.
• Health, Safety, Environment: Must comply with Eskom’s health, safety, and environmental policies, including OHSA and Construction Regulations 2014; must implement asbestos management controls if required.
• Ethics: Must adhere to Eskom’s ethics policy (Z11), including no prohibited actions (e.g., bribery, fraud, collusion); must cooperate with investigations.
• Quality Assurance: Must meet quality assurance requirements as specified in the service information.

• Scope: Provision of management of driver camera services for Eskom Rotek Industries vehicles for a period of 5 years (60 months) on an as-and-when-required basis.
• Affected Property: All vehicles belonging to Eskom Rotek Industries.
• Service Information: Detailed in Part 3: Scope of Work and the Service Level Agreement.
• Contractor’s Plan: The contractor must submit a first plan for acceptance within 72 hours of contract start; the plan is the contractor’s design for performing the service.
• Asbestos Management: If working in areas with asbestos, the contractor must comply with Eskom’s Asbestos Standard 32-303 and South African asbestos regulations; the employer ensures ambient air conforms to standards, and the contractor may perform parallel measurements at their expense.
• Health, Safety, Environment: The contractor must comply with all applicable environmental laws and regulations; must take all reasonable precautions for health and safety, including compliance with Construction Regulations 2014 if appointed as Principal Contractor.
• Key Personnel: The contractor must provide details of key people, including names, jobs, responsibilities, qualifications, experience, and CVs.

• Contractor’s Plan: Submit first plan within 72 hours; plan is design for service execution and must link to price list items.
• Management Meetings: Weekly risk register and monthly progress meetings may be held; records submitted within five days.
• Asbestos Work Plan: Follow AAIA-approved asbestos work plan if applicable.

• Key Personnel: Provide details for key people including names, jobs, responsibilities, qualifications, experience, and CVs.
• Joint Ventures: If applicable, notify Eskom of key person with binding authority within two weeks of contract date.

• Asbestos Management: Employer ensures ambient air conforms to South African asbestos standards; contractor may perform parallel measurements via SANAS-accredited AAIA at own expense.
• Quality Assurance: Must meet quality assurance requirements specified in service information.

• Price List Format: Option A with lump sums or rates multiplied by quantities; items include monthly rental, maintenance, call-out, installation, reinstallation, monitoring.
• Sample Rates: Monthly rental R2500, monthly maintenance R2500, call-out R2500, DE installation R2500, reinstallation R2500, monthly monitoring R2500.
• Invoicing: Submit tax invoices as per specified procedures to [email protected].

• Pricing Format: Option A – Priced contract with price list; prices are derived from lump sums or rates multiplied by quantities.
• Payment Terms: Payments made within 30 days from date of the contractor’s tax-compliant invoice.
• Currency: South African Rand.
• Interest Rate: Publicly quoted prime rate from Standard Bank of South Africa for ZAR amounts; LIBOR for other currencies.
• VAT: Contractor must include Eskom’s VAT number 4330196330 on each invoice; VAT rate is 15%.
• Invoicing: Submit tax invoices within one week of receiving payment certificate; invoices must be PDFs sent to [email protected] with specific subject line and details.
• Bonds/Guarantees: May require performance bonds, parent company guarantees, or ASGI-SA guarantees as per contract data.
• Price Adjustment: Includes Option X1 for inflation adjustment with base date one month prior to contract date.
• Compensation Events: Only basis for changing lump sum prices; must notify within eight weeks of becoming aware.
• Sample Price List Items: Monthly rental (R2500), monthly maintenance and service (R2500), call-out on breakdown (R2500), DE installation (R2500), reinstallation (R2500), monthly monitoring and reporting fee (R2500).

• B-BBEE: Must submit a valid B-BBEE verification certificate; notify Eskom within 7 days of any change in B-BBEE status and submit updated certificate within 30 days; decrease in status may lead to renegotiation or termination.
• Joint Ventures: If a joint venture, all members are jointly and severally liable; must notify Eskom of key person with binding authority within two weeks of contract date; cannot alter composition without written consent.
• Confidentiality: Contractor must not disclose contract information without permission; images of affected property require prior written consent and rights vest in Eskom.
• Ethics: Prohibited actions include coercive, collusive, corrupt, fraudulent, or obstructive actions; Eskom may terminate for such actions.
• Insurance: Contractor must provide insurance as per Insurance Table A (e.g., liability for loss/damage, bodily injury); Eskom provides insurance as per Table B.
• Legal Compliance: Contract governed by South African law; language is English.
• Tax Compliance: Contractor must comply with Value Added Tax Act and include Eskom’s VAT number on invoices.
• Health, Safety, Environment: Must comply with Construction Regulations 2014, Occupational Health and Safety Act, and environmental laws; asbestos management required if applicable.
• Subcontracting: Subcontractors must abide by confidentiality and other clauses; limitations may apply.
• Cession/Assignment: Contractor cannot cede, delegate, or assign rights without written consent; Eskom may cede to subsidiaries.

• B-BBEE Compliance: Must have valid verification certificate; notify Eskom within 7 days of any change and submit updated certificate within 30 days; decrease in status may lead to renegotiation or termination.

• Health and Safety: Contractor must take all reasonable precautions; may be appointed as Principal Contractor under Construction Regulations 2014; must comply with OHSA and all applicable health/safety laws.
• Asbestos Exposure: If asbestos is identified, risk assessment and control measures required; personnel may stop work until area declared safe.
• Environmental Compliance: Must comply with all environmental laws and regulations.

• Environmental Compliance: Contractor must comply with all applicable environmental laws, regulations, and contract guidelines; ensures subcontractors and employees also comply.

• Contract Duration: 60 months (5 years).
• Starting Date: To be determined.
• Law and Language: South African law; English language.
• Dispute Resolution: Adjudicator selected from ICE-SA panel; arbitration under Association of Arbitrators (Southern Africa) rules in Johannesburg.
• Termination: Employer may terminate for reasons including B-BBEE status decrease, prohibited actions, or business rescue order.
• Liability Limitations: Contractor’s liability for indirect/consequential loss limited to R0; total liability limited to total of Prices excluding additional excluded matters.
• Additional Conditions: Apply Z1 to Z11, covering cession, joint ventures, B-BBEE, confidentiality, health/safety/environment, tax invoicing, compensation events, ethics, insurance, nuclear liability, asbestos management.
• Price Adjustment: Option X1 for inflation with base date one month prior to contract date.
• Changes in Law: Option X2 applies.
• Low Service Damages: Option X17 applies with service level table.
• Task Orders: Option X19 applies for management of work.

• Risk Register: Specific matters to be included will be detailed.
• Employer’s Risks: Include falling out of vehicles, dehydration, poor camera installation, aesthetic pollution.
• Joint Ventures: Members jointly and severally liable; composition changes require written consent.

Provision of management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. Tender number: E0626LSERI. Issue date: 03 June 2026. Tender validity: 120 days from closing date.

Closing date: 25 June 2026 at 10h00 SAST. Non-compulsory clarification meeting: 08 June 2026 at 10h00 SAST via Microsoft Teams (Meeting ID: 311 397 609 036 828, Passcode: xE2eF9ox). Tender validity period: 120 days from closing date. Clarification queries must be submitted 10 working days before the deadline.

Non-compulsory clarification meeting: 08 June 2026 at 10h00 SAST via Microsoft Teams. Join link: https://teams.microsoft.com/meet/311397609036828?p=y0eF0rVMQBx9Kn2q4Y. Meeting ID: 311 397 609 036 828. Passcode: xE2eF9ox.

Eskom Representative: Bella Mabunda. Tel: 011 629 4876. Email: [email protected]. All queries must be addressed in writing to the Eskom Representative. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Eskom Standard Conditions of Tender available at www.eskom.co.za.

Submit electronically via Eskom E-Tendering portal by 25 June 2026 at 10h00 SAST. No hard copies or late submissions accepted. Upload all documents in PDF format (price list also in Excel). Maximum upload size per document: 500MB; total submission: 4GB. No ZIP files allowed. Ensure submission status is marked as 'complete'. If resubmitting, only the latest version is valid. Mandatory returnables (Annexures A-J, SBD forms, etc.) must be fully completed and signed where required. Failure to submit mandatory documents by the deadline results in disqualification. Non-disqualifiable returnables may be requested within 5 working days if missing or incomplete. Alternative tenders are not allowed.

Mandatory returnables at tender closing (disqualifiable if missing/incomplete): Annexure A (Authorisation Form), B (Acknowledgement Form), C (Tenderer’s Particulars), D (Integrity Pact Declaration), E (CPA for Local Goods/Services), F (CPA for Foreign Goods/Services), G1-G4 (SBD 6.2 Local Content), H (SBD 1), J (SBD 4 – Bidders Disclosure). Non-disqualifiable returnables: Annexure I (SBD 6.1 Preference Points Claim Form), Tax Clearance Certificate, Tax Evaluation Questionnaire, Employment Equity compliance, COIDA certificate, CIDB grading (if applicable), pricing schedule (PDF + Excel). JV/consortium: Letter of intent, JV agreement, single designated bank account confirmation. Additional documents: ECSA/SACPCMP registrations, permits/licenses (if applicable).

Evaluation is based on functionality (70% threshold required) and price (80 or 90 points). Specific Goals (B-BBEE, local content, etc.) scored out of 10 or 20 points per PPPFA. Ranking uses 80/20 or 90/10 preference system depending on tender value (≤R50M: 80/20; >R50M: 90/10). Technical functionality criteria include: ICASA compliance (10%), association membership (VESA/VSS, 10%), technician CVs (20%), national footprint (10%), system requirements (10%), driver fatigue features (10%), trigger standards (1%), predictive capabilities (2%), software visual reports (10%), remote upgradeability (2%), dual-view recording (7%), audio recording (7%). Non-compliance with any technical aspect results in zero points for that criterion. Site inspection for those meeting technical criteria.

Scope: Provision of management of driver cameras for 5 years (60 months) on an as-and-when-required basis. Technical requirements: Device must record 12 seconds of video (min 8s before, max 4s after triggered event) with GMT time, date, speed, and GPS coordinates. Must include driver fatigue detection and facial recognition. Triggers must be standard or vehicle-type specific and predict driver behavior vs. road conditions. Software must capture visual reports before/after events, not triggered by tracking systems, and be remotely upgradeable. Dual-view recording (road + driver/cab) and audio recording capabilities required. Web-based software demonstration mandatory. Device must record on sudden G-force changes via accelerometer. System must provide: root cause event analysis, daily health check reports, driver behavior statistics, camera tampering reports. Proof of service level agreements for all 9 provinces required. Specification sheets must be submitted on company letterhead.

Technician qualifications: Submit CVs of VESA or VSS certified technicians (1 CV = 2 points, 3 CVs = 3 points, 5+ CVs = 10 points, total 20%). National footprint: Proof of service level agreements for all 9 provinces (10%). Sample installation and demonstration required. Device must meet ICASA standards (10%).

Pricing schedule must be submitted in PDF and Excel. Include line item for cataloguing if required (Eskom pays for cataloguing). Upload size: 500MB per document, 4GB total. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies. Unconditional discounts considered; conditional discounts applied at payment. Net Present Value comparison used for evaluation.

Pricing must be inclusive of VAT, corrected for arithmetic errors, and exclude contingencies. Prices scored out of 80 or 90 points. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Payment terms: ≤R50M contracts: 30 days; >R50M contracts: 60 days from receipt of undisputed invoices. Pricing schedule must be submitted in PDF and Excel. Cataloguing may be required post-award; include line item for cataloguing in pricing schedule if applicable. Eskom reserves the right to negotiate prices if not market-related.

Mandatory: Proof of CSD registration, tax clearance certificate (or SBD1 for foreign suppliers without SA footprint), Employment Equity compliance (if designated employer), valid COIDA certificate (SA tenderers only). B-BBEE: Submit valid B-BBEE certificate, affidavit, or other prescribed proof. Minimum Level 1 preferred. B-BBEE Improvement/Retention Plan required. Skills Development: Bursary of R80,000 per ERI-assigned beneficiary for every R4.8M invoiced. Job Creation: At least 50% semi-skilled and 100% unskilled labor from local municipality. Socio-Economic Development: 1% of contract value for CSI initiatives. SDL&I Matrix obligations must be accepted pre-award. Quarterly SDL&I compliance reports required; 2.5% penalty for non-compliance. CIDB requirements not applicable. Contractual terms: NEC Term Service Contract (TSC) applies. Post-award returnables (e.g., Form A2-A5, CSDG documents) required as per Clause 4 of Contract Skills Development Goals Standard.

B-BBEE requirements: Submit valid B-BBEE certificate, affidavit, or other prescribed proof. Improvement/Retention Plan required. Level 5-8 or non-compliant tenderers must achieve Level 4 by end of first year and improve one level annually thereafter. Skills Development: R80,000 bursary per ERI-assigned beneficiary for every R4.8M invoiced. Job Creation: 50% semi-skilled and 100% unskilled labor from local municipality. Socio-Economic Development: 1% of contract value for CSI initiatives. SDL&I Matrix obligations must be accepted pre-award. Quarterly compliance reports required; 2.5% penalty for non-compliance.

SHEQ requirements: Original COIDA certificate of good standing or proof of application (SA tenderers only). Additional safety/quality documents as per scope of work. Environmental documents as per scope of work. Financial viability: Audited financial statements for previous 18 months (or last year if unavailable). For JVs/SPVs, submit statements for each participant. Start-ups (<12 months) exempt but must provide statements post-award if successful.

Contract terms: NEC Term Service Contract (TSC). Tender validity: 120 days. Eskom reserves right to accept/reject any tender. Payment terms: ≤R50M: 30 days; >R50M: 60 days from undisputed invoices. Subcontracting 100% of scope is disqualifiable. Contractual requirements (e.g., CSD registration, COIDA, financial statements) assessed post-evaluation; failure to meet these may render tender non-responsive. Post-award returnables (e.g., Form A2-A5, CSDG documents) required per Clause 4 of Contract Skills Development Goals Standard (GGN 36760, March 2020).

Alternative tenders not allowed. Reverse e-auction not applicable. Eskom may negotiate prices if tendered prices are not market-related. Main contractors discouraged from subcontracting with subsidiaries (may be seen as fronting). Subcontracting with subsidiaries must be declared. Tenders opened electronically at deadline; prices not read out.

Eligibility: Open to single companies, JVs, or consortia. Must not be on international sanctions lists or Eskom’s Tender Defaulters list. No conflict of interest (e.g., shared majority shareholders, access to competitor info). Cannot subcontract 100% of scope. JV/consortium agreements must state joint and several liability. Tenders signed by authorized persons only. Multiple tenders (individually or via JV) disqualifiable unless system limits apply.

Functionality evaluation (100% total, 70% threshold): ICASA compliance (10%), association membership (VESA/VSS, 10%), technician CVs (20%), national footprint (10%), system requirements (10%), driver fatigue features (10%), trigger standards (1%), predictive capabilities (2%), software visual reports (10%), remote upgradeability (2%), dual-view recording (7%), audio recording (7%). Price evaluation: 80 or 90 points. Specific Goals: 10 or 20 points per PPPFA. Ranking: 80/20 (≤R50M) or 90/10 (>R50M) preference system. Non-compliance with technical criteria results in zero points for that aspect.

Bid submission requirements:

• Submit a completed SDL&I Implementation Schedule with your bid. This must be returned to the SDL&I representative for acceptance before contract award. It will serve as the reference for monitoring, measuring, and reporting on your SDL&I commitments.

Post-award obligations:

• Submit quarterly SDL&I Compliance Reports to ERI using the SDL&I Data Collection Template.
• If ERI notifies you of non-compliance, implement corrective measures before the next quarter begins. Failure to comply will trigger the SDL&I penalty clause.

Penalties:

• A penalty of 2.5% of the invoiced amount (excluding VAT) will be applied at the end of each quarter for failure to meet SDL&I obligations.

Evaluation is based on a preference point system aligned with the Reconstruction and Development Programme (RDP). The SDL&I Matrix itself is not an evaluation criterion but compliance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA) is mandatory for eligibility.

Key evaluation focus areas and weights:

• Local Content to South Africa: 50% weight, target 100% compliance.
• Skills Development: 50% weight.

Additional considerations:

• B-BBEE Status: Valid certificate required. Level 5-8 or non-compliant suppliers must commit to improvement milestones.
• Skills Development: Must commit to bursary requirements (R120,000 per beneficiary for every R4.8 million invoiced).
• Job Creation: Must commit to local hiring quotas (50% semi-skilled, 100% unskilled labour from the local municipality).
• Socio-Economic Development: Must agree to 0.1% CSI contribution of the invoiced amount.
• Compliance History: No prior SDL&I non-compliance penalties (or must demonstrate corrective actions).

Scope: Provision and management of driver cameras for a period of 5 years (60 months) on an as-and-when-required basis. This procurement aligns with ERI’s objectives to promote socio-economic transformation, empowerment of small enterprises, rural and township enterprises, designated groups, and local industrial development.

Mandatory B-BBEE Requirements:

• Submit a B-BBEE Improvement or Retention Plan as an essential document with your bid.
• Level 1 suppliers: Indicate how you will maintain this level over the contract period.
• Level 5 to Level 8 or non-compliant suppliers: Must achieve a non-negotiable milestone of Level 4 by the end of the first year of the contract. Thereafter, improve by at least one B-BBEE level each subsequent year.

Supplier Development & Localisation:

• Submit proposals in accordance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA).
• Local Content to South Africa: Target of 100%.

Skills Development:

• Obligated to provide a bursary valued at R120,000 per ERI-assigned beneficiary at a registered and accredited South African university of ERI’s choice, for every R4.8 million invoiced cumulatively under the contract.
• The bursary commitment must be ceded to a designated bank account as prescribed by ERI and implemented within one month of reaching or exceeding the R4.8 million threshold.

Job Creation:

• Indicate the number of jobs to be created and/or retained as a direct result of this contract.
• At least 50% of all semi-skilled and 100% of all unskilled labour must be sourced from the Local Municipality where the service will be consumed.

Socio-Economic Development:

• Spend 0.1% of the invoiced amount to fund Corporate Social Investment (CSI) initiatives aimed at empowering black communities as identified by ERI.
• CSI contributions must be ceded to a special account as prescribed by ERI.

B-BBEE Requirements:

• Submit a B-BBEE Improvement or Retention Plan as an essential document with your bid.
• Level 1 suppliers: Must maintain their status over the contract period.
• Level 5 to Level 8 or non-compliant suppliers: Must achieve Level 4 by the end of the first year and improve by at least one level each subsequent year.

Socio-Economic Development:

• Spend 0.1% of the invoiced amount on CSI initiatives for black communities as identified by ERI.
• CSI contributions must be ceded to a special account as prescribed by ERI.

SDL&I Implementation Schedule: Must be completed and returned to the SDL&I representative for acceptance before contract award. This document will serve as the reference for monitoring, measuring, and reporting on your SDL&I commitments.

Penalties:

• A penalty of 2.5% of the invoiced amount (excluding VAT) will be applied quarterly for failure to meet SDL&I obligations.

The SDL&I Matrix is not an evaluation criterion. However, respondents will be allocated points under a preference point system based on specific goals aligned with the Reconstruction and Development Programme (RDP).

Key evaluation focus areas:

• Local Content to South Africa: Weighted at 50% with a target of 100%.
• Skills Development: Weighted at 50%.

Note: Compliance with Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA) is mandatory for eligibility.

Contact: Gerhard Spykerman, SHE Officer - Logistics Services. Address: Cnr Lower Germiston and Hunslet Road, Rosherville, P.O Box 40099, Cleveland, 2022, South Africa. Phone: +27 11 629 5527. Fax: +27 11 865 236 449. Website: www.eskom.co.za. Company: Eskom Rotek Industries SOC Ltd, Reg. No. 1990/006897/30.

Submit the following returnable documents: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements), SHE Plan, Baseline risk assessment specific to the scope of work, Method statements/work procedures for installation and removal of Drivecam cameras.

Compliance requirements: Must comply with Eskom’s SHEQ policies and rules, provide proof of adherence to occupational health, safety, and environmental standards, demonstrate capability in managing Drivecam systems (including installation and removal). Legal requirements: Valid business registration and compliance with South African regulations, Letter of Good Standing (tax or B-BBEE compliance).

Scope: Provision and management of Driver Camera (Drivecam) systems for a period of 5 years (60 months) on an as-and-when-required basis. Required deliverables: Method statements/work procedures for installation and removal of Drivecam cameras. Optional certifications: ISO 9001 (Quality Management), ISO 14001 (Environmental Management), ISO 45001 (Occupational Health and Safety).

Mandatory: Valid Letter of Good Standing, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements), SHE Plan, Baseline risk assessment specific to the scope of work. Optional: ISO 9001, ISO 14001, ISO 45001 certifications (if applicable).

Mandatory: Baseline risk assessment specific to the scope of work, SHE Plan, Signed SHEQ Policy, Annexure B (Acknowledgement form for Eskom SHE Rules and other Requirements).

The tender involves the provision of management of driver cameras for a 5-year (60-month) period on an as-and-when-required basis. The scope requires compliance with quality management (ISO 9001:2015) and control standards (ISO 10005) as outlined in the tender documents.

Eskom Representative: N Vilakazi. Document issued on 23/04/2026.

Submit the following returnable documents as part of your bid: Form A (completed and signed).

Required returnable document: Form A (must be completed and signed).

Evaluation is based on compliance with ISO 9001:2015 Quality Management System (QMS) requirements. Scoring breakdown: Section A (7 points) covers QMS documentation (manual, policy, objectives, document control, nonconforming outputs, corrective actions, internal audits). Section B (2 points) covers QMS in operation (roles/responsibilities, control of externally provided processes). Section C (1 point) requires a Draft Contract Quality Plan specific to the scope. Section D (1 point) requires a Quality Control Plan or Inspection and Test Plan (ITP) for similar/previous work. Section E (2 points) includes Form A completion and additional customer-specific requirements. Total possible score: 13 points.

Scope: Provision of management of driver cameras for 5 years (60 months) on an as-and-when-required basis. Technical requirements: Compliance with ISO 9001:2015 for Quality Management Systems (QMS) and ISO 10005 for Contract Quality Plans. Bidders must demonstrate: documented QMS, control of externally provided processes/products/services (including evaluation, selection, monitoring, and re-evaluation criteria), and submission of a Draft Contract Quality Plan and Quality Control Plan/ITP tailored to the scope.

Mandatory compliance with ISO 9001:2015 QMS standards. Bidders must provide documented evidence of a QMS (certification not required). Additional compliance: customer-specific requirements as per scope of work or specification. All returnable documents (e.g., Form A) must be completed and signed.

Additional requirements may apply as per the scope of work and/or specification. Bidders must ensure all customer-specific requirements are addressed, including documented QMS evidence and quality plans.

Provision of a driver camera management system for a 5-year (60-month) period on an as-and-when-required basis. The system must include:

• Hardware: Dash cameras.
• Software: Event analysis tools.
• Service: National coverage across all 9 provinces.

Site inspection: Compulsory for bidders who meet the 70% technical threshold. Date not specified in the document. Must demonstrate:

• Web-based software functionality.
• Device capability to record on sudden G-force changes via accelerometer.
• Dual-view recording (road + driver/cab).
• Sample installation and demonstration.

Functionality scoring (100% total, 70% minimum threshold to qualify):

• ICASA Compliance: Equipment must meet ICASA standards (10%). Non-compliance = 0 points.
• Association Membership: Bidder must belong to VESA or VSS and provide a valid certificate (20%).
• Technician CVs: Submit 5 CVs of VESA/VSS-certified technicians for full points (20%). Partial submissions: 1-2 CVs = 2%, 3-4 CVs = 3%.
• National Footprint: Proof of service points in all 9 provinces via SLAs (10%). Non-compliance = 0 points.
• Reporting Capabilities: Root cause analysis, risk scoring, tampering events, overdue health checks, driver behavior statistics (8%). Non-compliance = 0 points.
• Device Recording: 8-12 seconds footage (8s before/4s after event) (10%).
• Time/GPS/Speed Stamping: GMT time, date, speed, and GPS coordinates on recorded events (10%).
• Driver Fatigue/Facial Recognition: Integrated into dashboard and camera unit (5%).
• Trigger Standardization: Across all vehicles or by type (1%).
• Predictive Trigger Analysis: Distinguish driver behavior vs. road conditions (2%).
• Software Visual Reports: Pre/post triggered events, not linked to tracking (10%).
• Remote Upgradeability: Camera software must support remote upgrades (7%).
• Software Report Generation: Pre/post triggered events (7%).

Disqualification: Failure to meet the 70% threshold or non-compliance in mandatory sections (ICASA, national footprint, reporting).

Submission Requirements:

• All documentation (CVs, certificates, SLAs, specification sheets on company letterhead) must be submitted.

Scope: Provision of a driver camera management system for 5 years (60 months) on an as-and-when-required basis, including hardware (dash cameras), software for event analysis, and national service coverage.

Hardware and Software Requirements:

• Device must record 8-12 seconds of video footage: minimum 8 seconds before and maximum 4 seconds after a triggered event.
• Recorded events must display GMT time, date, speed, and GPS coordinates.
• Driver fatigue monitoring must be integrated into the dashboard, camera unit, and facial recognition system.
• Triggers must be standard across all vehicles or configurable by vehicle type.
• Device must predict whether triggers are due to driver behavior or road conditions.
• Software must capture and provide visual reports before and after triggered events (triggers must not be linked to a tracking system).
• Camera device software must support remote upgrades.
• Device must record only on sudden G-force changes via accelerometer (provide specifications).
• Device must support dual-view mode: simultaneous wide-angle road view (inside cab and driver’s view) and driver/cab interior view. Specify if one or two units are used.
• Device must record audio inside the vehicle when activated by the driver and/or a triggered event.
• Submit specification sheets on company letterhead for all technical requirements.

Bidder requirements:

• Must belong to a valid industry association (e.g., VESA or VSS) and provide a certificate.
• Submit 5 CVs of technicians with VESA or VSS certification. Scoring: 1-2 CVs = 2%, 3-4 CVs = 3%, 5+ CVs = 10%.

Site inspection required for qualifying bidders. Must demonstrate:

• Web-based software functionality.
• Device capability to record on sudden G-force changes via accelerometer.
• Dual-view recording (road + driver/cab).
• Sample installation and demonstration of the system.

• ICASA Compliance: Equipment must meet Independent Communications Authority of South Africa (ICASA) standards.
• Association Membership: Bidder must belong to a valid industry association (e.g., VESA or VSS) and provide a certificate.
• Technician Qualifications: Submit 5 CVs of VESA or VSS-certified technicians.
• National Footprint: Proof of service points in all 9 provinces via service level agreements (SLAs).
• B-BBEE: Minimum Level 10 (as referenced in the document).

Device must:

• Record 8-12 seconds of video footage (minimum 8 seconds before and maximum 4 seconds after a triggered event).
• Generate visual reports before and after triggered events.
• Submit specification sheet on company letterhead for verification.

Device must record audio inside the vehicle through a single device once activated by the driver and/or a triggered event.