Appointment of a service provider for the rental of laptops for a period of six (06) months

For queries, contact Supply Chain Management via email: [email protected] or phone: +27 11 207 2600. Submission address: [email protected]. Physical address: MICT SETA Head Office, Supply Chain Management, 19 Richards Drive, Gallagher Convention Centre, Gallagher House, Level 3 West Wing, Midrand, Gauteng.

Submit one soft copy of the completed and signed RFQ document via email to [email protected] by 18 June 2026 at 11:00 AM SAST. Late or incomplete submissions will be disqualified. Required returnable documents: CSD Registration Report, Pricing Schedule, Valid Tax Clearance Certificate (or SARS proof of application/verification PIN), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form), Certified copies of director(s) IDs (not older than 6 months), CIPC Document, Shareholding Certificate, and Form A (Bidder’s Eligibility). All forms must be fully completed and signed by an authorised company representative.

Must be registered on National Treasury Central Supplier Database (CSD). Must comply fully with technical specifications and scope of work. Must provide proof of 5+ years experience via three reference letters. Must demonstrate ability to deliver within 3 working days. Directors must not be listed in Register for Tender Defaulters/Restricted Suppliers. Must submit valid Tax Clearance Certificate, CIPC documents, shareholding certificate, and certified director IDs.

Supply, configure, and deliver 30 new or like-new enterprise-grade laptops (e.g., Dell Latitude, HP ProBook/EliteBook, Lenovo ThinkPad) meeting minimum specs: Intel Core i5 (11th Gen+) or equivalent AMD, 16GB RAM, 250GB SSD, 14”/15.6” display, webcam, microphone, Wi-Fi, Bluetooth, Windows 11 Pro (licensed), 3+ USB ports, HDMI, 6-hour battery, embedded SIM slot, and laptop bags. Deliver to MICT SETA premises within 3 working days of appointment. Provide full maintenance, 24–48 hour device replacement, business-hours phone/email support, warranty, and insurance for the 6-month rental period. At contract end: collect devices, provide secure data wipe certification, and ensure no residual data. Support includes Tier 2/3, Microsoft escalation, SLA-driven response times, and licensing incident management. Deliverables: configured laptops, bags, delivery report, asset register (with serial numbers), support framework, fault logging procedure, replacement commitment, and data wipe certificate.

Provide Tier 2 and Tier 3 support, escalate to Microsoft where necessary, adhere to SLA-driven response and resolution times, and assist with incident management relating to licensing.

Provide a pricing schedule with cost breakdown per line item (laptop rental, bags), subtotals, VAT@15%, and total price (incl. VAT). Quote must remain valid for 90 days from closing date. Indicate delivery period, whether it is fixed, if prices are fixed, and if the quote strictly adheres to specifications. Include delivery address: MICT SETA Head Office, Level 3 West Wing, Gallagher House, 19 Richards Drive, Halfway House, Midrand. All costs (e.g., maintenance, repairs, insurance) must be covered at no additional charge during the rental period.

Mandatory: Register on National Treasury Central Supplier Database (CSD) per Circular 4A of 2016/17 prior to submission. Submit CSD Registration Report, Valid Tax Clearance Certificate (or SARS proof of application/verification PIN), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim Form), Certified copies of director(s) IDs (≤6 months old), CIPC Document, Shareholding Certificate, and Form A (Bidder’s Eligibility). Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Declare no state employment, bankruptcy, corruption, or conflicts of interest. Non-compliance with any mandatory document or declaration will disqualify the bid.

B-BBEE preference points are awarded under the 80/20 system: 80 points for price, 20 points for Specific Goals. Points for Specific Goals: 10 for 51%+ HDI ownership, 5 for 51%+ HDI women ownership, 5 for 51%+ HDI youth ownership. Submit CIPC documents, valid share certificate, and certified director IDs (≤6 months old) to claim points. Non-HDI-owned enterprises receive 0 points. Failure to submit proof results in 0 points for Specific Goals. Preference points claimed must be substantiated if requested by MICT SETA.

Complete SBD 4 (Bidder’s Disclosure) to declare: no state employment for bidder/directors/controlling interests, no relationships with procuring institution personnel, and no interests in other related enterprises bidding for this contract. Automatic disqualification if listed on the Register for Tender Defaulters or List of Restricted Suppliers. Certify truthfulness and completeness of information; false declarations may lead to bid rejection or further action under PFMA SCM Instruction 22/2022.