The city of ekurhuleni invites bids for a panel of service providers to deliver medical surveillance and health risk management services to its employees on an as-and-when-required basis from date of award until 30 june 2029. The contract will be awarded using an 80/20 preference point system (price and specific goals), and multiple providers may be appointed. Bidders must submit a complete set of prescribed forms, demonstrate financial capacity, relevant infrastructure, and compliance with all municipal and tax requirements.
Key Requirements
Submit bids by 10:00 on 13 August 2026 at Bid Box 4, Golden Heights, 141 Victoria Street, Germiston; late, emailed, or faxed bids are rejected.
Complete and sign all mandatory forms (Form of Bid, Forms A–N) on the official documents provided; incomplete or unsigned bids will be disqualified.
Provide proof of registration on the Central Supplier Database (CSD) and a valid SARS Tax Compliance Status (TCS) PIN or CSD number.
Demonstrate financial ability with one of: proof of access to credit/financing, bank statements, or funding commitments from a registered financial institution.
Meet infrastructure requirements: office space within Ekurhuleni; for medical surveillance, fully equipped mobile clinic(s) and a licensed record management system.
Submit valid B-BBEE verification (certificate, sworn affidavit for EME/QSE, or CIPC certificate) and evidence for specific goals (EME status, Ekurhuleni location, HDI ownership) to claim up to 20 preference points.
Declare no municipal arrears >3 months, no past poor performance on state contracts, and no conflicts of interest; provide three years of financial statements if bid value exceeds R10 million.
The appointment of a panel of service providers for the provision of medical surveillance services and health risk management services to employees of the City of Ekurhuleni on an as and when required basis from date of award until 30 June 2029
Tender context
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The appointment of a panel of service providers for the provision of medical surveillance services and health risk management services to employees of the city of ekurhuleni on an as and when required basis from date of award until 30 june 2029
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DocumentFINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdfReview complete
Description
Important Dates
13 Jul
2026
PUBLICATION
Tender Published
Tender was published
13 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
City of Ekurhuleni invites bids for appointment of a panel of service providers for medical surveillance and health risk management services for employees on an as-and-when-required basis from award date until 30 June 2029. Contract PS-HR 14-2026 closes 13 August 2026 at 10:00. Evaluation uses 80/20 preference point system (80 price, 20 specific goals). Information session on 21 July 2026 at 11:00.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on General government tender averages. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Appointment of a panel of service providers to provide medical surveillance services and health risk management services to City of Ekurhuleni employees.
Services are required on an as-and-when-required basis from date of award until 30 June 2029.
Important Dates
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bid Closing Date and Time: 13 August 2026 at 10:00.
Information Session: 21 July 2026 at 11:00 at Boardroom 305, 52 Woburn, Benson Building, Benoni. Documentation will not be available at the session.
Bids must hold good for 120 days from the closing date.
Contact Information
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Enquiries must be directed to Mulalo Nengovhela via email: [email protected].
Technical information enquiries may be directed to Sduduzo Sikhakhane via email: [email protected].
Submission Address: Bid Box Number FOUR (4), Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street.
Submission Guidelines
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Submit your bid by 10:00 on 13 August 2026 at Bid Box Number FOUR (4), Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street.
All supporting documents must be sealed and externally endorsed with the contract number PS-HR 14-2026.
Late bids will not be considered.
Telefax or email submissions are not acceptable.
You must complete and submit all required forms as a complete set: Form of Bid (White), Forms A to N (White).
Bids must be submitted on the official forms provided by the City of Ekurhuleni; do not re-type.
Ensure all sections affecting evaluation are fully completed and signed. Incomplete bids will be rejected.
Do not use correction fluid (e.g., tippex), erasable ink, or pencil on sections affecting evaluation.
Do not include unsolicited attachments like company profiles or CVs unless specifically requested, as this may cause delays.
Evaluation Criteria
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Not in service of the state. Not listed on Register of Bid Defaulters. No unsatisfactory performance on previous contracts in last 5 years after written notice. Compliant with all legislative requirements per CSD. Tax compliant (TCS PIN/CSD). Municipal rates/taxes not in arrears per thresholds. Registered on Central Supplier Database. Financial capacity to execute contract. Not an advisor/consultant with conflict of interest. Directors not in service of state.
Technical Specifications
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
The tender is for the appointment of a panel of service providers to deliver medical surveillance services and health risk management services to City of Ekurhuleni employees on an as-and-when-required basis until 30 June 2029.
The panel may be awarded to more than one bidder.
Bidders must demonstrate infrastructure and resources:
Category 1 (Health Risk Management): Office space within the City of Ekurhuleni.
Category 2 (Medical Surveillance): Office space within the City of Ekurhuleni; fully equipped mobile clinic(s); licensed record management system.
Bidders must provide details of owned or leased plant and equipment.
Evaluation will consider staffing profile, including qualifications and experience of key personnel to be utilised on the contract.
Evaluation will consider previous experience in the relevant technical field and on contracts of similar size.
Joint ventures/consortia are permitted and must submit detailed partnership information, including lead partner authorisation and share proportions.
Experience & Qualifications
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Bidders must provide details of their banking information for financial reference checks.
For joint ventures/consortia, detailed information on each member/partner is required, including share proportions and lead partner authorisation.
Bidders must demonstrate physical facilities: office space within Ekurhuleni for both Health Risk Management and Medical Surveillance categories.
For Medical Surveillance, bidders must list owned or hired plant/equipment: fully equipped mobile clinic(s) and licensed record management system.
Evaluation will consider staffing profile: availability, qualifications, and experience of key staff for the contract.
Evaluation will consider previous experience: in the relevant technical field and on contracts of similar size; references may be contacted.
Pricing Schedule
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Bidders must submit a Schedule of Prices (Form K) as part of the bid.
The City reserves the right to recover costs/losses or cancel the contract if false information is provided regarding preferences.
Bidders must declare no municipal rates/taxes are in arrears for more than three months.
Bidders must declare satisfactory performance on previous state contracts over the last five years.
Bidders must submit a valid B-BBEE certificate or sworn affidavit from an accredited verification agency.
Financial Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bidders must demonstrate financial ability to execute the contract. Submit one of the following from a registered financial institution: proof of access to credit/financing, bank statements, or funding commitments.
The City may request updated financial information prior to award.
Bidders must declare that no municipal rates/taxes or service charges owed by the bidder or its directors are in arrears for more than three months.
If the transaction value is expected to exceed R10 million (VAT included), submit three annual financial statements (audited, independently reviewed, or non-audited as applicable) for the most recent financial years.
Bidders must submit a Schedule of Prices (Form K) as part of the bid.
Compliance Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Mandatory registration on the Central Supplier Database (CSD) with compliance to all applicable legislative requirements.
Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete a questionnaire.
B-BBEE: Submit a valid B-BBEE Status Verification Certificate, original sworn affidavit (for EMEs/QSEs), or a CIPC certificate to qualify for preference points.
Bidders must complete and sign declarations including: Form B (Declaration of Interest), Form C (if procurement above R10 million), Form D (Past SCM Practices), Form E (Independent Bid Determination), Form G (municipal accounts), and Form H (if above R10 million).
Bidders must not be in the service of the state, listed on the Register of Bid Defaulters, or have failed to perform satisfactorily on a previous state contract in the last five years.
CIDB registration is required if specified in the bid documentation.
Contractual Terms
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
The successful bidder must sign a written contract form (MBD7).
The bidder agrees to be bound by all specifications, prices, terms, and conditions in the attached schedules and forms (Forms A to N).
Contract acceptance is only via a duly authorised Letter of Acceptance from the City.
The bidder declares all information is true and correct and may be required to furnish documentary proof for preference claims.
Key definitions are provided for terms like 'all applicable taxes', 'B-BBEE', 'specific goals', 'functionality', and 'comparative price'.
Joint ventures/consortia must submit consolidated B-BBEE scorecards if applicable.
Subcontracting is limited to no more than 30% of the contract value.
Section
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Bids will be rejected for non-compliance with bid conditions, incomplete schedules, or use of correction fluid/erasable writing on evaluation sections.
Bids will be rejected for misrepresentation or attempts to influence the evaluation/award.
If functionality evaluation is applied, the invitation will specify: evaluation criteria, weight of each criterion, applicable values, and a minimum qualifying score.
Bids achieving the minimum functionality score proceed to price and preference points evaluation; others are eliminated.
The 80/20 preference point system applies for bids up to R50 million; the 90/10 system for bids above R50 million.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.