Supply and delivery of oem-specification parts for case 580 super r series 3 machinery

Supply and delivery of OEM-specification parts for a 2009 CASE 580 Super R Series 3 (Registration: CS 10778). Required parts include hitches, reinforcements, ball joints, keys/locks, and bolts. Delivery must be to Bredasdorp at the supplier's cost. All parts must meet original equipment manufacturer (OEM) specifications. Non-compliant submissions will be automatically discarded.

Closing date: 03 July 2026 at 12:00. Tender documents available from 19 June 2026. Bid validity period: 90 days from closing date. No site meetings or information sessions are scheduled.

SCM/Procurement enquiries: Ms. G Koopman, Supply Chain Management, Cape Agulhas Municipality. Phone: 028-425-5500. Email: [email protected]. Technical enquiries: Mr. Bradley Flowers, Fleet Management, Cape Agulhas Municipality. Phone: 028-425-5500. Email: [email protected]. Submission address: Tender Box, Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or PO Box 51, Bredasdorp, 7280. Website: www.capeagulhas.gov.za.

Submit bids in a sealed envelope endorsed with the tender number, description, and closing date. Deposit in the tender box at Cape Agulhas Municipality, 1 Dirkie Uys Street, Bredasdorp, or post to PO Box 51, Bredasdorp, 7280 by 12:00 on 03 July 2026. Late bids will not be accepted. Use only official forms provided by the municipality—do not retype or redraft. All required documents (CAMBD 1, 2, 4, 6.1, 8, 9, Form of Offer, Contract Data, Schedules 1A-1G) must be completed, signed, and submitted. Initial every page. Non-compliance with submission rules (e.g., missing documents, loose pages, or unendorsed envelopes) will invalidate the bid. Bids may be submitted by mail, courier, or hand delivery. Faxes or emails are not accepted. The municipality reserves the right to reject any or all bids.

Bidders must be registered on the Central Supplier Database (CSD). They must have a valid Tax Compliance Status from SARS. They must not be in arrears on municipal accounts for more than three months. They must be registered with the Retail Motor Industry Organization. Persons in the service of the state are excluded. Foreign suppliers must complete a specific questionnaire.

Supply and deliver OEM-specification parts for a 2009 CASE 580 Super R Series 3 (Reg: CS 10778). Required parts: Hitch (87306432, Qty: 1), Reinforcement (87303048, Qty: 1), Reinforcement (87303040, Qty: 1), Reinforcement (87303047, Qty: 1), Ball Joint (87382812, Qty: 6), Key/Lock (85804675, Qty: 2), Bolt (15871931, Qty: 16). Delivery to Bredasdorp at the supplier's cost. Parts must meet OEM specifications. Non-compliant tenders will be discarded.

Bidder must submit a completed Schedule 1F (Work Satisfactorily Carried Out) listing at least 5 recent or previous projects of similar nature within the last 5 years (excluding Cape Agulhas Municipality references). Each project must include employer details, nature of work, value, start/completion dates, and contact information. References must be verifiable; incorrect information will disqualify the bid. Additionally, proof of registration with the Retail Motor Industry Organization (Schedule 1G) is mandatory.

Goods must conform to OEM specifications and standards stated in the bidding documents. Supplier’s premises may be inspected at reasonable hours for quality checks. Pre-bidding testing costs are the bidder’s responsibility. If inspections reveal non-compliance, the supplier bears the cost of tests and must replace goods at their own expense. Rejected goods must be removed immediately; failure to do so may result in the municipality purchasing replacements at the supplier’s cost. Supplier must permit the municipality to audit performance-related records.

Pricing must be submitted on official municipal forms. Do not retype or redraft forms. Prices must include all costs (labour, transport, etc.) with no hidden charges. Rates are fixed for the financial year; no adjustments allowed except as disclosed. Indicate VAT registration status. If not VAT-registered, sub-total and total (excluding and including VAT) must be identical. Incomplete pricing schedules will result in a non-responsive bid. Quantities are estimates and may vary. Total RFQ value is below R300,000.00. Provide detailed specifications (e.g., brochures or catalogues) for all quoted items. Corrections to pricing must follow strict rules: strike through errors with a straight line, write corrections nearby, and initial each change. Arithmetic errors may be corrected by the municipality, with the total price governing.

Submit pricing on official forms only—do not retype or redraft. Prices must include all costs (labour, transport, etc.) with no hidden charges. Rates are fixed for the financial year; no adjustments allowed except as disclosed in the pricing schedule. Indicate VAT registration status. If not VAT-registered, sub-total and total (excluding and including VAT) must match. Incomplete pricing schedules will result in a non-responsive bid. Quantities are estimates and may vary. Total RFQ value is below R300,000.00. Payment terms: within 30 days of invoice receipt. Provide detailed specifications (e.g., brochures or catalogues) for quoted items.

Mandatory documents: Tax Compliance Status PIN (or CSD number if no PIN available) from SARS. B-BBEE Status Level Certificate (or sworn affidavit for EMEs/QSEs) to claim preference points. CSD registration required (register at https://secure.csd.gov.za). Proof of Registration with Retail Motor Industry Organization (Schedule 1G). Completed and signed: CAMBD 1 (Invitation to Bid), CAMBD 2 (Tax Compliance), CAMBD 4 (Declaration of Interest), CAMBD 6.1 (Preference Points), CAMBD 8 (Past SCM Practices), CAMBD 9 (Independent Bid Determination), Form of Offer and Acceptance, Contract Data, Schedules 1A-1F. Municipal accounts must be up-to-date (attach latest account and certificate). For joint ventures/consortia, each party must submit separate compliance documents. Non-compliance with any requirement will invalidate the bid.

Contract governed by National Treasury General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). SCC takes precedence over GCC in case of conflict. Key terms: Contract price is fixed and binding. Supplier must indemnify the municipality against third-party claims for patent/trademark infringement. Performance security (bank guarantee or cashier’s cheque) must be furnished within 30 days of contract award. Inspections/tests may be conducted; non-compliant goods will be rejected at the supplier’s cost. Delivery must comply with contract conditions. Payment within 30 days of invoice receipt. Contract duration: validity period of 90 days from closing date. Intellectual property rights for supplier-developed documents vest in the municipality.

Evaluation follows the 80/20 Preferential Procurement system: Price (80 points), Specific Goals (20 points). Specific Goals: B-BBEE Status Level Contributor (10 points), Locality of Supplier (10 points). Total points: 100. Bids must fully comply with all technical, financial, and compliance requirements to be considered. Preference points for B-BBEE and locality are only awarded if all required documentation is submitted and valid.