Cape Agulhas Municipality Tenders & RFQ's

The following general conditions will apply to the tender: 8. We undertake to make payment for the services rendered in accordance with the terms and conditions of 1. All bids must be submitted on the official forms the contract, within 30 (thirty) days after receipt of an supplied by the municipality. Invoice. 2. Under NO circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the be retyped or redrafted. Official order date. 3. Subject to the provisions of clause 5 of this document, NO 10. NO bid will be accepted from persons in the service of the alterations / corrections to the information in the state. Document (including pricing) may be performed by 11. Sealed tender marked “tender nr: SCM11/2026/27 pasting another page over IT with glue. Cutting of grass at wwtw and wtw in cape 4. The use of correction fluid / tape is prohibited. Agulhas municipal area “must be placed in the tender box at the municipal offices, 1 dirkie uys street, 5. Notwithstanding the provisions of clause 3 of this bredasdorp or posted to reach the municipal manager, document, alterations and/or corrections may only be cape agulhas municipality, po box 51, bredasdorp, affected as follows: 7280 not later than 12:00 on friday, 25 september 5.1 By striking a straight line in black ink through the 2026 after which IT will be opened in the public. Incorrect information in such a manner that the 12. Any bid received without the “bid number and / or title” information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and writing, the altered or corrected information as read out during the bid opening session and will not be appropriate (under, above or next to the information to be considered. Corrected) and initialing in the margin next to each and every alteration or correction. 13. Council reserves the right not to accept any tender. NO faxes or e-mails will be accepted and only the supplied 5.2 All corrections/alterations to the pricing schedule / bill of municipal tender form may be used. Quantities (boq) and / or any pricing not effected in accordance with clause 5.1 Above, will be rejected. 14. A tax compliance status pin as issued by the south african revenue service, must be submitted with the 6. Bids submitted must be complete in all respects. Tender, otherwise the tender will be disqualified. 6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the cape agulhas to satisfy himself that none are missing or duplicated. Municipal supply chain management policy, will be used 6.2 The bidder must ensure that his/her bid document is when considering tenders. Securely bound. 16. Payment of municipal accounts (shedule 1 6.2.1 All supporting documents must be submitted by d) either stapling IT to the relevant form in the bid document, or by submitting a bound annexure the tenderer must attach, a latest municipal account, containing all supporting documents. Which provides proof that his payment of municipal accounts is up-to-date and complete the certificate for 6.2.2 The municipality will not take any responsibility municipal services and must be verified by the for missing / lost pages, in cases where the municipality where account is held. In the event of bidder submits loose pages (not securely leasing, a lease agreement must be attached to the attached to the bid document or annexure with tender document. Supporting documents). 17. Please note that any suspicious collusive bidding 7. All schedules as well as the following documents must behaviour and restrictive practices by bidders will be be completed and submitted with the bid documents, reported to the competition commission for investigation failure to complete and submit the following will invalidate and possible imposition of administrative penalties. Your bid: a) cambd 1 - invitation to bid 18. The tender must be valid up to 90 days after the b) cambd 4 - declaration of interest closing date. C) cambd 6.1 - Preference points form in 19. Any bid received after the appointed time for the closing terms of the preferential procurement of bids shall not be considered but shall be filled regulations 2022 unopened with other bids received, which bid(s) can be returned to the bidder at his request and cost. D) cambd 8 - declaration of bidder’s past supply chain management practices 20. Pricing e) cambd 9 - certificate of independent 20.1 Rates and prices offered by the bidder must be written bid determination into the pricing schedule or form of offer of this f) form of offer and acceptance document by hand, completed in full and originally signed by the duly authorized signatory. Reference nr: SCM11/2026/27 24 | p a g e 20.2 All prices shall be quoted in south african currency, 23.2 Check the highest ranked tender or tenderer with the and be inclusive of value added tax (VAT) highest number of tender evaluation points after the evaluation of tender offers in accordance with 20.3 Bid prices must include all expenses, disbursements, paragraph 20 for: and costs (e.g., Transport, accommodation etc..) Which may be required for the execution of the bidder’s a) the gross misplacement of the decimal obligations in terms of the contract. Bid prices shall point in any unit rate; cover the cost of all general risks, liabilities and b) omissions made in completing the pricing obligations set forth or implied in the contract, as well schedule or bills of quantities; or as overhead charges and profit (in the event that the c) arithmetic errors in: bid is successful), unless otherwise specified. I) line-item totals resulting from the 20.4 All bid prices will be final and binding. Product of a unit rate and a quantity 20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of the amount in figures do not correspond, in which case prices; or the amount in words shall be read out at the bid ii) the summation of the prices. Opening and shall be deemed to be the bid amount; 23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the identified in the tender offer and either confirm the amount in figures and the amount in words, the amount tender offer as tendered or accept the corrected total of in words shall apply. Prices. 20.6 If a bidder becomes a registered VAT vendor during 23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and NO price adjustment (s) will be allowed. A) if bills of quantities or pricing schedules 21. Admission of bids apply and there is an error in the line-item total resulting from the product of the unit 21.1 Bidders shall be allowed to submit bids by mail, by rate and the quantity, the line-item total courier or by hand into the bid box or at the physical shall govern and the rate shall be address of the municipality (reception, over the counter at the scmu as applicable) before the closing time of corrected. Where there is an obviously the bids. Gross misplacement of the decimal point in the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in time and deposited into the bid box by the courier shall govern, and the unit rate shall be services. Officials may not deposit bids into the bid corrected. Box on behalf of courier services and the municipality b) where there is an error in the total of the accepts NO responsibility for late delivery by courier prices either as a result of other corrections services or for delivery at the wrong address. Required by this checking process or in the 21.3 Tenders that are deposited in the incorrect box or late tenderer's addition of prices, the total of the will not be considered. Prices shall govern, and the tenderer will be 22. Bid opening asked to revise selected item prices (and 22.1 Bids shall be opened in public at the cape agulhas their rates if bills of quantities apply) to municipal offices as soon as possible after the closing achieve the tendered total of the prices. Time for the receipt of bids. 24. Requirements of a valid bid: 22.2 Where practical, prices will be read out at the time of 24.1 The following duly completed documents and / or opening bids. Information must be submitted with the submission of 22.3 The municipality will record in a register (which is open the bid. Failure to comply with this requirement will to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and details of bids received by the closing date and time. NO further correspondence will be entered into with regard to the following matters:22.4 Any bid received after the appointed time for the closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid tax filed unopened with the other bids received, which clearance certificate and / or pin, bid(s) can be returned to the bidder at his request and 24.1.2 Incomplete pricing schedule or bill of cost. Quantities, 23. Arithmetical errors, omissions and 24.1.3 A form of offer not signed in non- discrepancies erasable ink, 23.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where there is a discrepancy between the amounts in figures and the amount in words, the amount in words shall govern. Reference nr: SCM11/2026/27 25 | p a g e 24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a b-bbee alterations / corrections not in certificate or a sworn affidavit with compliance with clause 3 and 5 the bid submission, the above will be rejected. Municipality will not request or allow the bidder to submit IT 24.2 The municipality may, after the closing date, request afterwards. Additional information or clarification of tenders in writing, which will include the following; 25. Test for responsiveness 24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if: municipal account(s) from the 25.1.1 The bid is not in compliance with the recommended bidder; specifications. 24.2.2 To clarify or verify pricing where the 25.1.2 The bidder has not fully completed and signed prices are unclear or an obvious where required, all the returnable documents as mistake has been detected, e.g. A listed in the bid document and/or total price was given instead of a unit price or vice versa; 25.1.3 The bidder has failed to clarify or submit any supporting documentation within 3 business days 24.2.3 To obtain the personal income tax of being requested to do so in writing number(s) from the recommended bidder; 25.2 The municipality reserves the right to accept or reject: 24.2.4 To obtain a valid tax compliance status pin if the certificate has 25.2.1 Any variation, deviation, bid offer, or alternative expired or become inactive after the bid offer; may cancel the bidding process and closing date of the tender; reject all bid offers at any time before the formation of a contract. 24.2.5 To obtain a valid letter of good standing from the workmen’s 25.2.2 The municipality has the right to summarily compensation commissioner, the disqualify any bidder who, either at the date of latest assessment and proof of submission of a bid or at the date of its award, is payment thereof; indebted to the municipality in respect of any municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original b-bbee charges for more than three months. However, certificate or sworn affidavit to verify an agreement signed by the bidder whereby the preference points claimed by a bidder bidder agrees that a percentage or fixed amounts where the bidder submitted only a at the discretion of the municipality, be deducted copy of the b-bbee certificate or from payments due to him/her for this bid, until sworn affidavit with the bid the debt is paid in full, will also be accepted by submission. The municipality. Popia disclaimer the information officer (municipal manager) undertakes that all personal and confidential information will be processed lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing protects your rights to effective service delivery. For more details, you can refer to the cape agulhas municipality, privacy policy available at www.capeagulhas.gov.za The protection of personal information act (popia), act NO. signed ........................................................ Date ................................................. Name ....................................................... Position ................................................. Tenderer ..................................................................................................................................... Reference nr: SCM11/2026/27 26 | p a g e form of offer and acceptance offer the employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: contract: SCM11/2026/27 cutting of grass at waste water treatment works & water treatment works in cape agulhas municipal area the tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. The offered total of the prices inclusive of value added tax is ........................................................................................................ Rands (in words); r.......................................................in Figures this offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the conditions of contract identified in the contract data. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . For the tenderer (name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address of organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name and

The following general conditions will apply to the tender: 8. We undertake to make payment for the services rendered in accordance with the terms and conditions of 1. All bids must be submitted on the official forms the contract, within 30 (thirty) days after receipt of an supplied by the municipality. Invoice. 2. Under NO circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the be retyped or redrafted. Official order date. 3. Subject to the provisions of clause 5 of this document, NO 10. NO bid will be accepted from persons in the service of the alterations / corrections to the information in the state. Document (including pricing) may be performed by 11. Sealed tender marked “tender nr: Q18/2026/27 pasting another page over IT with glue. Supply and delivery of machinery for cape 4. The use of correction fluid / tape is prohibited. Agulhas municipality’s parks and recreation department “must be placed in the 5. Notwithstanding the provisions of clause 3 of this tender box at the municipal offices, 1 dirkie uys street, document, alterations and/or corrections may only be bredasdorp or posted to reach the municipal manager, affected as follows: cape agulhas municipality, po box 51, bredasdorp, 5.1 By striking a straight line in black ink through the 7280 not later than 12:00 on friday, 25 september incorrect information in such a manner that the 2026 after which IT will be opened in the public. Information that has been struck through remains legible; 12. Any bid received without the “bid number and / or title” writing, the altered or corrected information as clearly endorsed on the envelope will not be opened and appropriate (under, above or next to the information to be read out during the bid opening session and will not be corrected) and initialing in the margin next to each and considered. Every alteration or correction. 13. Council reserves the right not to accept any tender. NO 5.2 All corrections/alterations to the pricing schedule / bill of faxes or e-mails will be accepted and only the supplied quantities (boq) and / or any pricing not effected in municipal tender form may be used. Accordance with clause 5.1 Above, will be rejected. 14. A tax compliance status pin as issued by the south 6. Bids submitted must be complete in all respects. African revenue service, must be submitted with the 6.1 The bidder is advised to check the number of pages and tender, otherwise the tender will be disqualified. To satisfy himself that none are missing or duplicated. 15. The 80/20 scoring system, as stated in the cape agulhas 6.2 The bidder must ensure that his/her bid document is municipal supply chain management policy, will be used securely bound. When considering tenders. 6.2.1 All supporting documents must be submitted by 16. Payment of municipal accounts (shedule 1 either stapling IT to the relevant form in the bid d) document, or by submitting a bound annexure containing all supporting documents. The tenderer must attach, a latest municipal account, which provides proof that his payment of municipal 6.2.2 The municipality will not take any responsibility accounts is up-to-date and complete the certificate for for missing / lost pages, in cases where the municipal services and must be verified by the bidder submits loose pages (not securely municipality where account is held. In the event of attached to the bid document or annexure with leasing, a lease agreement must be attached to the supporting documents). Tender document. 7. All schedules as well as the following documents must 17. Please note that any suspicious collusive bidding be completed and submitted with the bid documents, behaviour and restrictive practices by bidders will be failure to complete and submit the following will invalidate reported to the competition commission for investigation your bid: and possible imposition of administrative penalties. A) cambd 1 - invitation to bid b) cambd 4 - declaration of interest 18. The tender must be valid up to 90 days after the closing date. C) cambd 6.1 - Preference points form in terms of the preferential procurement 19. Any bid received after the appointed time for the closing regulations 2022 of bids shall not be considered but shall be filled unopened with other bids received, which bid(s) can be d) cambd 8 - declaration of bidder’s returned to the bidder at his request and cost. Past supply chain management practices e) cambd 9 - certificate of independent 20. Pricing bid determination 20.1 Rates and prices offered by the bidder must be written f) form of offer and acceptance into the pricing schedule or form of offer of this document by hand, completed in full and originally signed by the duly authorized signatory. Reference nr: Q18/2026/27 25 | p a g e 20.2 All prices shall be quoted in south african currency, 23.2 Check the highest ranked tender or tenderer with the and be inclusive of value added tax (VAT) highest number of tender evaluation points after the evaluation of tender offers in accordance with 20.3 Bid prices must include all expenses, disbursements, paragraph 20 for: and costs (e.g., Transport, accommodation etc..) Which may be required for the execution of the bidder’s a) the gross misplacement of the decimal obligations in terms of the contract. Bid prices shall point in any unit rate; cover the cost of all general risks, liabilities and b) omissions made in completing the pricing obligations set forth or implied in the contract, as well schedule or bills of quantities; or as overhead charges and profit (in the event that the c) arithmetic errors in: bid is successful), unless otherwise specified. I) line-item totals resulting from the 20.4 All bid prices will be final and binding. Product of a unit rate and a quantity 20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of the amount in figures do not correspond, in which case prices; or the amount in words shall be read out at the bid ii) the summation of the prices. Opening and shall be deemed to be the bid amount; 23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the identified in the tender offer and either confirm the amount in figures and the amount in words, the amount tender offer as tendered or accept the corrected total of in words shall apply. Prices. 20.6 If a bidder becomes a registered VAT vendor during 23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and NO price adjustment (s) will be allowed. A) if bills of quantities or pricing schedules 21. Admission of bids apply and there is an error in the line-item total resulting from the product of the unit 21.1 Bidders shall be allowed to submit bids by mail, by rate and the quantity, the line-item total courier or by hand into the bid box or at the physical shall govern and the rate shall be address of the municipality (reception, over the counter at the scmu as applicable) before the closing time of corrected. Where there is an obviously the bids. Gross misplacement of the decimal point in the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in time and deposited into the bid box by the courier shall govern, and the unit rate shall be services. Officials may not deposit bids into the bid corrected. Box on behalf of courier services and the municipality b) where there is an error in the total of the accepts NO responsibility for late delivery by courier prices either as a result of other corrections services or for delivery at the wrong address. Required by this checking process or in the 21.3 Tenders that are deposited in the incorrect box or late tenderer's addition of prices, the total of the will not be considered. Prices shall govern, and the tenderer will be 22. Bid opening asked to revise selected item prices (and 22.1 Bids shall be opened in public at the cape agulhas their rates if bills of quantities apply) to municipal offices as soon as possible after the closing achieve the tendered total of the prices. Time for the receipt of bids. 24. Requirements of a valid bid: 22.2 Where practical, prices will be read out at the time of 24.1 The following duly completed documents and / or opening bids. Information must be submitted with the submission of 22.3 The municipality will record in a register (which is open the bid. Failure to comply with this requirement will to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and details of bids received by the closing date and time. NO further correspondence will be entered into with regard to the following matters:22.4 Any bid received after the appointed time for the closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid tax filed unopened with the other bids received, which clearance certificate and / or pin, bid(s) can be returned to the bidder at his request and 24.1.2 Incomplete pricing schedule or bill of cost. Quantities, 23. Arithmetical errors, omissions and 24.1.3 A form of offer not signed in non- discrepancies erasable ink, 23.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where there is a discrepancy between the amounts in figures and the amount in words, the amount in words shall govern. Reference nr: Q18/2026/27 26 | p a g e 24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a b-bbee alterations / corrections not in certificate or a sworn affidavit with compliance with clause 3 and 5 the bid submission, the above will be rejected. Municipality will not request or allow the bidder to submit it24.2 The municipality may, after the closing date, request afterwards. Additional information or clarification of tenders in writing, which will include the following; 25. Test for responsiveness 24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if: municipal account(s) from the 25.1.1 The bid is not in compliance with the recommended bidder; specifications. 24.2.2 To clarify or verify pricing where the 25.1.2 The bidder has not fully completed and signed prices are unclear or an obvious where required, all the returnable documents as mistake has been detected, e.g. A listed in the bid document and/or total price was given instead of a unit price or vice versa; 25.1.3 The bidder has failed to clarify or submit any supporting documentation within 3 business days 24.2.3 To obtain the personal income tax of being requested to do so in writing number(s) from the recommended bidder; 25.2 The municipality reserves the right to accept or reject: 24.2.4 To obtain a valid tax compliance status pin if the certificate has 25.2.1 Any variation, deviation, bid offer, or alternative expired or become inactive after the bid offer; may cancel the bidding process and closing date of the tender; reject all bid offers at any time before the formation of a contract. 24.2.5 To obtain a valid letter of good standing from the workmen’s 25.2.2 The municipality has the right to summarily compensation commissioner, the disqualify any bidder who, either at the date of latest assessment and proof of submission of a bid or at the date of its award, is payment thereof; indebted to the municipality in respect of any municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original b-bbee charges for more than three months. However, certificate or sworn affidavit to verify an agreement signed by the bidder whereby the preference points claimed by a bidder bidder agrees that a percentage or fixed amounts where the bidder submitted only a at the discretion of the municipality, be deducted copy of the b-bbee certificate or from payments due to him/her for this bid, until sworn affidavit with the bid the debt is paid in full, will also be accepted by submission. The municipality. Popia disclaimer the information officer (municipal manager) undertakes that all personal and confidential information will be processed lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing protects your rights to effective service delivery. For more details, you can refer to the cape agulhas municipality, privacy policy available at www.capeagulhas.gov.za The protection of personal information act (popia), act NO. signed ........................................................ Date ................................................. Name ....................................................... Position ................................................. Tenderer ..................................................................................................................................... Reference nr: Q18/2026/27 27 | p a g e form of offer and acceptance offer the employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: contract: Q18/2026/27 supply and delivery of machinery for cape agulhas municipality’s parks and recreation department the tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. The offered total of the prices inclusive of value added tax is ........................................................................................................ Rands (in words); r.......................................................in Figures this offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the conditions of contract identified in the contract data. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . For the tenderer (name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address of organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name and

Returnable documents: 2 advert 4 3 invitation to bid cambd 1 (compulsory returnable document) 5 - 6 4 terms of reference & pricing schedule 7 – 11 tax compliance status pin requirements cambd 2 5 12 (compulsory returnable document) authority of signatory (schedule 1 a) 6 13 – 14 (compulsory returnable document) compulsory enterprise questionnaire (schedule 1b) 7 15 (compulsory returnable document) documents of incorporation (schedule 1c) 8 16 (compulsory returnable document) payment of municipal accounts (schedule 1d) 9 17 – 18 (compulsory returnable document) broad-based black economic empowerment (b-bbee) status level certificates (schedule 1e) (compulsory returnable document) 19-20 work satisfactorily carried out by the tenderer (schedule 1f) 11 21 – 22 (compulsory returnable document) declaration by the bidder where the bidder is sourcing goods or 12 23 – 25 services from a third party (schedule 1g) 13 special condition 26 – 28 14 form of offer & acceptance 29– 30 15 contract data 31 16 general conditions of contract 32– 37 declaration of interest cambd 4 (compulsory returnable 17 38 – 41 document) procurement points claim forms in terms of the preferential 18 procurement regulations 2022. Cambd 6.1 (Compulsory returnable 42 – 46 document) contract form - purchase of goods/works cambd 7.1 19 47– 48 (compulsory returnable document) declaration of bidder’s past supply chain management practices 20 49– 50 cambd 8 (compulsory returnable document) certificate of independent bid determination cambd 9 21 51– 54 (compulsory returnable document) reference nr: SCM10/2026/27 2 | p a g e check list for completeness of bid document the bidder must ensure that the following checklist is competed, that the necessary documentation is attached to this bid document and that all declarations are signed, completed page containing the details of bidder yes NO, yes NO specifications & pricing schedules - is the form duly completed and signed?, (Cambd 2) are a tax compliance status pin attached yes NO, yes NO (schedule 1 a) authority of signatory - is the form duly completed and signed?, Yes NO (schedule 1b) enterprise questionnaire -is the form duly completed and signed?, Yes NO (schedule 1c) documents of incorporation - is the form duly completed and signed?, (Schedule 1d) payment of municipal accounts - is the form duly completed and yes NO signed?, (Schedule 1e) b-bbee certificate - is the form duly completed and signed? Yes NO is a certified or an original certificate attached, (schedule 1f) schedule of work experience of tenderer- is the form duly completed yes NO and signed?, (Schedule 1g) declaration by the bidder where the bidder is sourcing goods or yes NO services from a third party - is the form duly completed and signed?, Yes NO form of offer - is the form duly completed and signed?, Yes NO contract data - is the form duly completed and signed?, (Cambd 4) declaration of interest- is the form duly completed and signed? Yes NO, yes NO (cambd 6.1) Preference points claimed- is the form duly completed and signed?, (Cambd 8) signed declaration of bidder's past supply chain management yes NO practices, (cambd 9) prohibition of restrictive practices be completed and signed. Yes NO, all bids must be submitted in writing on the official forms (not re-typed). Yes NO, bidder must initial every page of this bid document. Yes NO certification i, the undersigned (full name) ............................................................... Certify that the information furnished on this check list is true and correct. Signed ........................................................ Date ................................................. Name ....................................................... Position ................................................ Tenderer ........................................................................................................................................ Reference nr: SCM10/2026/27 3 | p a g e cape agulhas municipality request for tenders local newspaper, municipal notice board; municipal advertised on website; national treasury& e-tender tender NO: SCM10/2026/27 tenders are hereby supply and delivery of pad locks invited for: published date: 10 september 2026 closing date: 25 september 2026 NO later than 12h00. Tenders will be opened immediately thereafter, in public at the cape agulhas municipality, closing time: 1 dirkie uys street, bredasdorp. Availability of bid documents: tender documents are available from me g koopman at telephone number 028-425-5500 during office hours or email at [email protected]. The document can also be downloaded from the municipal website: www.capeagulhas.gov.za Free of charge. Date available: 10 september 2026 non-refundable fee: r 0. 00 bid rules, tenders are to be completed in accordance with the conditions and tender rules contained in the tender document., The tender document & supporting documents must be placed in a sealed envelope and externally endorsed with: the tender number; description & closing date of tender., Tender documents must be deposited in the tender box, at municipal offices, 1 dirkie uys street, bredasdorp or posted to reach the municipal manager, cape agulhas municipality, po box 51, bredasdorp, 7280., Tenders may only be submitted on the tender documentation issued by the municipality., A tax compliance status pin as issued by the south african revenue service, must be submitted together with the tender, the cape agulhas municipality does not bind itself to accept the lowest or any tender and reserves the right to accept ant tender, as IT may deem expedient., Tenderers are required to be registered on the accredited supplier database (csd) from the website https://secure.csd.gov.za Suppliers may claim preference points in terms of the 80/20. price: 80tenders shall be evaluated in terms of the cape agulhas specific goals: (20) municipality supply chain management policy &, b-bbee status level contributor: 10