Supply and delivery of machinery for cape agulhas municipality’s parks and recreation department

{"name":"Ms. Nomfundo Tofu Contact Person","email":"[email protected]","phone":"028-425-5500","department":"Q18/2026/27","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

The following general conditions will apply to the tender: 8. We undertake to make payment for the services

rendered in accordance with the terms and conditions of

1. All bids must be submitted on the official forms

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: Q18/2026/27 pasting another page over it with glue.

Supply and delivery of machinery for cape

4. The use of correction fluid / tape is prohibited. AGULHAS MUNICIPALITY’S PARKS AND

RECREATION DEPARTMENT “must be placed in the

5. Notwithstanding the provisions of clause 3 of this tender box at the Municipal Offices, 1 Dirkie Uys Street,

document, alterations and/or corrections may only be Bredasdorp or posted to reach the Municipal Manager,

affected as follows: Cape Agulhas Municipality, PO Box 51, Bredasdorp,

5.1 By striking a straight line in black ink through the 7280 not later than 12:00 on Friday, 25 September

incorrect information in such a manner that the 2026 after which it will be opened in the public.

information that has been struck through remains legible; 12. Any bid received without the “Bid Number and / or Title”

writing, the altered or corrected information as clearly endorsed on the envelope will not be opened and

appropriate (under, above or next to the information to be read out during the bid opening session and will not be

corrected) and initialing in the margin next to each and considered.

every alteration or correction.

13. Council reserves the right not to accept any tender. No

5.2 All corrections/alterations to the Pricing Schedule / Bill of faxes or e-mails will be accepted and only the supplied

Quantities (BoQ) and / or any pricing not effected in municipal tender form may be used.

accordance with clause 5.1 above, will be rejected.

14. A Tax Compliance status pin as issued by the South
15. Bids submitted must be complete in all respects. African Revenue Service, must be submitted with the

6.1 The bidder is advised to check the number of pages and tender, otherwise the tender will be disqualified.

to satisfy himself that none are missing or duplicated. 15. The 80/20 scoring system, as stated in the Cape Agulhas

6.2 The bidder must ensure that his/her bid document is Municipal Supply Chain Management Policy, will be used

securely bound. when considering tenders.

6.2.1 All supporting documents must be submitted by 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

either stapling it to the relevant form in the bid D)

document, or by submitting a bound annexure

containing all supporting documents. The tenderer must attach, a Latest Municipal account,

which provides proof that his payment of Municipal

6.2.2 The Municipality will not take any responsibility accounts is up-to-date and complete the certificate for

for missing / lost pages, in cases where the municipal services and must be verified by the

bidder submits loose pages (not securely Municipality where account is held. In the event of

attached to the bid document or annexure with leasing, a lease agreement must be attached to the

supporting documents). tender document.

7. All schedules as well as the following documents must 17. Please note that any suspicious collusive bidding

be completed and submitted with the bid documents, behaviour and restrictive practices by bidders will be

failure to complete and submit the following will invalidate reported to the Competition Commission for investigation

your bid: and possible imposition of administrative penalties.

a) CAMBD 1 - Invitation to Bid

b) CAMBD 4 - Declaration of Interest 18. The tender must be valid up to 90 days after the

closing date. c) CAMBD 6.1 - Preference Points Form in

Terms of The Preferential Procurement 19. Any bid received after the appointed time for the closing

Regulations 2022 of bids shall not be considered but shall be filled

unopened with other bids received, which bid(s) can be d) CAMBD 8 - Declaration of Bidder’s

returned to the bidder at his request and cost. Past Supply Chain Management Practices

e) CAMBD 9 - Certificate of Independent 20. PRICING

Bid Determination 20.1 Rates and prices offered by the bidder must be written

f) Form of Offer and Acceptance into the pricing schedule or form of offer of this

document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: Q18/2026/27 25 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

21. ADMISSION OF BIDS apply and there is an error in the line-item

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

Municipal Offices as soon as possible after the closing achieve the tendered total of the prices.

time for the receipt of bids.

24. Requirements of a valid bid:

22.2 Where practical, prices will be read out at the time of

24.1 The following duly completed documents and / or opening bids.

information must be submitted with the submission of

22.3 The Municipality will record in a register (which is open the bid. Failure to comply with this requirement will

to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and

details of bids received by the closing date and time. no further correspondence will be entered into with

regard to the following matters:22.4 Any bid received after the appointed time for the

closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid Tax

filed unopened with the other bids received, which Clearance Certificate and / or PIN,

bid(s) can be returned to the bidder at his request and

24.1.2 Incomplete Pricing Schedule or Bill of cost.

Quantities,

23. Arithmetical errors, omissions and

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: Q18/2026/27 26 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it24.2 The Municipality may, after the closing date, request

afterwards. additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Compensation Commissioner, the disqualify any bidder who, either at the date of

latest assessment and proof of submission of a bid or at the date of its award, is

payment thereof; indebted to the Municipality in respect of any

Municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original B-BBEE

charges for more than three months. However, certificate or sworn affidavit to verify

an agreement signed by the bidder whereby the preference points claimed by a bidder

bidder agrees that a percentage or fixed amounts where the bidder submitted only a

at the discretion of the municipality, be deducted copy of the B-BBEE certificate or

from payments due to him/her for this bid, until sworn affidavit with the bid

the debt is paid in full, will also be accepted by submission.

the Municipality.

Popia disclaimer

The Information Officer (Municipal Manager) undertakes that all personal and confidential information will be processed

lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The

processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing

protects your rights to effective service delivery.

For more details, you can refer to the Cape Agulhas Municipality, Privacy Policy available at www.capeagulhas.gov.za

The Protection of Personal Information Act (POPIA), Act No.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q18/2026/27 27 | P a g e

Form of Offer and Acceptance

Offer

The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the

procurement of:

Contract: Q18/2026/27 supply and delivery of machinery for cape agulhas

Municipality’s parks and recreation department

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and

addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions

of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and

acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the

contract including compliance with all its terms and conditions according to their true intent and meaning for

an amount to be determined in accordance with the conditions of contract identified in the contract data.

The offered total of the prices inclusive of value added tax is

........................................................................................................ Rands (in words);

R.......................................................in figures

This offer may be accepted by the Employer by signing the acceptance part of this form of offer and

acceptance and returning one copy of this document to the tenderer before the end of the period of validity

stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the

conditions of contract identified in the contract data.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer

(Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

address of

organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and

evaluation) at least 3 projects of a similar scope and nature (supply and delivery of goods to public service) in

5.2.2. Refer to the table below for a measurement of how points will be awarded against this criterion.

5.2.4. The service provider must score a minimum of 10 points before they can be considered for price as per the

Evaluation Criteria for Relevant Experience

SCORES (20) Number of similar/ same type (supply and delivery of goods to public

be discarded from the evaluation process.

5. Proof of Service/Experience (Functionality)

Suppliers may claim preference points in terms of the 80/20.

Specific Goals: (20)

Total Points: 100

In order to qualify for preference points for b-bbee]

Quality of Product/ Service

NO. numbers

The service provider shall supply and deliver, a backpack leaf blower, a sit-on grass cutter (SCAG) and a chainsaw, and

as per the specification below:

1.1. Backpack leaf blower (x2)

The backpack leaf blowers must be a STIHL BR 600 (or equivalent) that has the following specifications:

a) Capacity cm3 (64,8)

b) Performance kW (2,8)

c) Weight- 10,2 kg (without fuel)

d) 100 dB (A) sound pressure level

e) 108 dB (A) Sound power level

f) Combination of air speed and air throughput of 32 N Blowing force.

g) Maximum air throughput m3/h (1.720)

h) Maximum air speed of 106 m/s

i) Tank volume l 1,40

j) Anti-vibration system

Must have Hip-belt with Soft padding that equally distributes the weight across the hips.

1.2. Chainsaw (x2)

The municipality requires two STIHL MS 260 (or equivalent) petrol chainsaws with the following as specifications:

(a) anti-vibration system for noticeably less vibration and less fatigue when working

(b) side-mounted chain tensioning for easy and safe chain retensioning.

(c) tool-free tank caps for quick and easy manual opening and closing

(d) 50.2 cm3 Displacement

(e) 2.60 kW Power

(f) 4.9 kg Device weight without refuelling (when without guide bar and saw chain)

(g) 5.71 / 6.22 / 5.85 kg System weight without refuelling (with guide bar and saw chain)

(h) 1.80 kg/kW Power-to-weight ratio

Reference nr: Q18/2026/27 7 | P a g e

1.3. Sit-on grasscutter (x1)

The required sit-on grass cutter must be a SCAG Liberty 26/61 Zero-Turn Lawnmower (or equivalent)

The bidder must ensure that the following checklist is competed:

Description Comply

Yes No

Engine: 26HP Kohler/Scag SR series (or equivalent) engine Commercial Turf Series, air-

cooled, twin cylinder, petrol, vertical shaft, oil filter, pressure lubrication

Fuel Capacity/Design: 30lt fuel tank with moulded-in cup holder & storage tray

Travel Control: Twin padded steering controls with gas dampers for smooth, precise

manoeuvrability. Levers are adjustable.

Ground Speed: Up to 14km/h forward, 8km/h reverse

Main Frame Construction: Steel tube frame, full-length, fully welded

Roll over protection must be fitted

Drive Tires: 20 x 9.5 - 12, 2-ply

Caster Tires: 11 x 6 - 5, 4 ply

Caster Pivot Bearings: Greaseable bearings

Drive System: Dual Hydro-Gear ZT-3100 integrated transaxles with charge pumps and spin- on

oil filters; steel plate oil filter guards protect filters, cooling fan, 15cc pump in

ZT3100, 25mm axle shaft on ZT3100, 4 bolt wheel hub, charge pump design,

internal relief valve

Mower Maintenance: Low-maintenance mower design has fewer grease points, saving you

maintenance time

Electrical System: 12 Volt battery. Bendix starter.

Engine Guard: Super-tough rear engine guard protects the engine compartment from potential

impact damage when backing up

Belts: Kevlar cord. Self-adjusting, spring-loaded, self-tightening.

Drive/Load Pulleys: Steel pulleys. Steel dust and debris covers over idler pulley bearings to keep

foreign material out and extend bearing life

Instrument Panel: Key switch, throttle, manual choke, BBC switch, digital “SmartSense” hour

meter within easy view

Seat: Adjustable, thick cushioned seat with padded arm rests; retractable seat belt.

Foot Plate: Extra-large foot plate for improved comfort; easy to get on and off of mower.

Pierced, extruded steel tread ensures solid footing. Rubber iso-mounted for

additional operator comfort.

PTO - Electric Clutch: Ogura clutch with adjustable airgap for long component life.

Ogura clutches features: Solid forged rotor - A one-piece solid forged rotor. The rotors must have an

even wall thickness around the coil which gives optimum flux distribution,

maximizing torque

.

High temperature, long life grease - fitted with long life grease which has shown

a significant improvement in life over other standard high temp greases.

Adjustable air-gap - When the rotor and armature have worn away, a simple

adjustment must be made to bring the clutch back into specification.

High temperature epoxy coil - To help prevent failure from both vibration and

outside contaminants, all coils must be sealed in the coil shell with a high

temperature epoxy coating.

Forged machined pulley - heavy duty machined pulley. A stronger pulley resists

damage due to abusive environments and will last longer than stamped designs.

Reference nr: Q18/2026/27 8 | P a g e

Description Comply

Yes No

Cutter Decks: 61” deck. Floating, adjustable, anti-scalping design.

Cutter Deck Construction: Welded steel with 4.76mm deck skirt, 3.57mm top with 3.18mm

reinforcement plate totalling 6.75mm

Cutter Deck Drive: Belt driven -- Straight belt for long life, not a twisted “mule” drive

Anti-Scalp: One roller on left-front edge, two rollers on centre-front edge, skid plate

at rear-centre of deck

Cutter Deck Spindles: Heavy-duty, no-maintenance spindles with cast aluminium housing &

sealed ball bearings; reliable, worry-free performance day in and day

out. The blade drive spindle housing must be a 12.5mm thick mounting

flange for impact strength. 25mm steel blade shaft. A top mounted

debris cover hinders foreign material from entering the spindle housing

and causing premature wear.

Cutter Deck Height Adjustment: Foot pedal/peg lift with self-locking mechanism at transport position.

Large, knurled foot pedal/peg for “no-slip” deck lifting.

Cutting Range: 1.5” to 5” in .25” increments. Easily adjustable while seated.

Number of Cutter Blades: 3 Marbain blades

Deck Levelling: 4-corner cutter deck adjustment mechanisms allow for easy deck

levelling and pitch adjustment to ensure a smooth, even cut

Total Length: 1800mm

Total Width (with discharge chute 1625mm

in mowing position):

Total Width (with discharge chute 1500mm

in transport position):

Height: 1500mm

Weight: 300kg

Warranty: 18 months Commercial Mower Warranty*—Parts & labour. Engine 12

months warranty covered directly through the individual engine

manufacturer.

The machines must be delivered at the Cape Agulhas Municipality’s Management Services Building situated at No. 1

Dirkie Uys Street, Bredasdorp.

The quoted price must include:

• Transportation
• Delivery to site

3. Delivery Period

• The service provider must deliver within 14 calendar days after receiving a purchase order from the municipality.
• All goods supplied must be new, in good working condition and ready for immediate use.

Evaluation Criteria for Relevant Experience:

SCORES (20) Number of similar/ same type (supply and delivery of goods to public

INDICATOR service) projects completed by the Service Provider in the last 5 years) with

reference letters

1 2 The tenderer has completed 1 projects in the last 5 years

2 5 The tenderer has completed 2 project in the last 5 years

3 10 The tenderer has completed 3 projects in the last 5 years

4 15 The tenderer has completed 5 projects in the last 5 years

5 20 The tenderer has completed more than 5 projects in the last 5 years

6. Contact Information

For inquiries, please contact:

Ms. Nomfundo Tofu

e-mail: [email protected]

Telephone: (028) 425 5500

Signed ........................................................ Date .................................................

Name ....................................................... Position ................................................

Tenderer ........................................................................................................................................

Any tender submitted that do not meet ALL of the requirements in this document will automatically

be discarded from the evaluation process.

Reference nr: Q18/2026/27 10 | P a g e

9. (Schedule 1F) Schedule of work experience of tenderer- Is the form duly completed Yes No

and signed?

10. (Schedule 1G) Declaration By the Bidder Where the Bidder Is Sourcing Goods or Yes No

Services from A Third Party - Is the form duly completed and signed?

1. All bids must be submitted on the official forms supplied by the municipality.

2. Under no circumstances, whatsoever may the bid forms be retyped or redrafted.

3. The prices cast must include all labour, transport, etc, all related costs of bringing the service to council, without

any hidden costs. The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.

4. In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND including

VAT) must reflect the same amount.

5. Please take note that bidders that do not complete the mentioned pricing schedule, will be considered as

submitting a non-responsive bid.

6. The quantities indicated are only estimates and might vary during the contract period due to the municipality’s

operational requirements and available budget. This is only indicated as such for evaluation purposes.

7. The Total amount of the RFQ is below R300 000.00 and only one service provider will be appointed upon the

approval of the purchase order by the Municipality.

8. Full / Detailed specifications of items quoted on required, i.e. Brochures or catalogues.

Indicate with an „x‟

Are you/is the firm a registered VAT Vendor YES NO

If “YES”, please provide VAT number

I / We ________________________________________________________________________________

(full name of Bidder) the undersigned in my capacity as ________________________________________

of the firm _____________________________________________________________________________

hereby offer to Cape Agulhas Municipality to render the services as described, in accordance with the specification and

conditions of contract to the entire satisfaction of the Cape Agulhas Municipality and subject to the conditions of tender,

for the amounts indicated hereunder:

No. Item Description Qty Price per Unit Total

Backpack leaf blower-BR 600

1 2 (or equivalent)

MS 260 (or equivalent) petrol 2 2

chainsaws

3 Sit-on grasscutter (SCAG) 1

Sub total

VAT @ 15%

Total

Delivery period after official order: ________(days/weeks/months)

Name of bidder ....................................................... Date .................................................

Reference nr: Q18/2026/27 11 | P a g e

Cambd 2

Tax compliance status pin

It is a condition of bid that the taxes of the successful bidder must be in order, or that

Satisfactory arrangements have been made with South African Revenue Service (SARS)

to meet the bidder’s tax obligations.

In terms of SCM Regulation 43(1) and the scm policy of a municipality must, irrespective of the

procurement processes followed, state that the municipality may not make any award to a person

whose tax matters have not been declared in order by the South African Revenue Services.

Before making an award to a person, a municipality must first check with SARS whether that

persons tax matters are in order.

The tenderer must attach to this page a Tax Compliance status pin that remains valid

for the duration of the bid validity, as issued by the South African Revenue Service.

Failure to submit a Tax Compliance status pin will result in the invalidation of the

tender.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ........................................................................................................................................

Reference nr: Q18/2026/27 12 | P a g e

Schedule 1a: authority of signatory

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer

must complete the certificate set out below for the relevant category.

A b c d e

Company Partnership Joint Venture Sole Proprietor Close Corporation

A. Certificate for company

I,......................................................., chairperson of the board of directors of

........................................................., hereby confirm that by resolution of the board

(copy attached) taken on ...................20...., Mr/Mrs............................acting in the

capacity of..........................................................,was authorised to sign all

documents in connection with this tender and any contract resulting from it on behalf of the

company.

As witness

1........................................... .............................................

. Chairman

2........................................... ...............................................

Date

B. Certificate of partnership

We, the undersigned, being the key partners in the business trading as

....................................

hereby authorise Mr/Mrs............................................................, acting in the

capacity of................................................to sign all documents in connection with the

tender for Contract.....................................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the

Partnership as a whole.

Reference nr: Q18/2026/27 13 | P a g e

C. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby

authorise Mr/Mrs................................, authorised signatory of the company

..............................,

acting in the capacity of lead partner, to sign all documents in connection with the tender

offer for Contract................................................and any other contract resulting

from it on our behalf.

This authorisation is evidenced by the attached power of attorney signed by legally

authorised signatories of all the partners to the Joint Venture.

Name of firm address authorising signature,

Name & capacity

Lead partner

D. Certificate for sole proprietor

I, ......................................................., hereby confirm that I am the sole owner of the

business trading as................................................................................................

As Witness:

1........................................................... ....................................

Signature: Sole owner

2.......................................................... .....................................

Date

E. Certificate for Close Corporation

We, the undersigned, being the key members in the business trading

as.............................................hereby authorise Mr/Mrs..........................................

Acting in the capacity of............................................................, to sign all documents in

connection with the tender for Contract...................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be complete and signed by all the key members upon whom rests the direction

of the affairs of the Close Corporation as a whole.

Reference nr: Q18/2026/27 14 | P a g e

Schedule 1b: compulsory enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect

of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact Person

Email

Telephone

Cellphone

Fax

Physical Address

Postal Address

Central supplier database MAAA

registration number

Section 2: Particulars of companies and close corporations

Company / Close Corporation

registration number:

Section 3: SARS information:

Tax reference number:

VAT registration number, if any:

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q18/2026/27 15 | P a g e

Schedule 1c: documents of incorporation (ck2)

The Tenderer must attach to this page a copy of the certificate of incorporation of his/her company, close

corporation of partnership. In the case of a joint venture between two or more firms, the tenderer shall

attach a copy of the document of incorporation of the joint venture.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer........................................................................................................................................

Reference nr: Q18/2026/27 16 | P a g e

Schedule 1d: payment of municipal accounts

In terms of the Municipal Supply Chain Management Policy and System and its Preferential

Procurement Policy, tenderers must ensure that they are up-to date with their payments of

municipal accounts.

The tenderer must attach to this page, a Latest Municipal account, which provides proof that

his payment of Municipal accounts is up-to-date and complete the certificate for municipal

services on the next page. In the event of leasing, a lease agreement Must be attached to the

tender document.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ..................................................................................................................................

Reference nr: Q18/2026/27 17 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

Physical residential

Physical address of the Municipal Account Municipal AccountDirector /Shareholder / partner address of the Director / Business number(s) number(s) shareholder / partner

NB: Please attach certified copy(ies) of ID document(s)

If the entity or any of its Directors/Shareholders/Partners, etc. rents/leases premises, a copy of the

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signature Position Date

COMMISSIONER OF OATHS Apply official stamp of authority on this page:

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: Q18/2026/27 18 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

A bidder who qualifies as an EME in terms of the B-BBEE Act must submit a sworn

affidavit confirming Annual Total Revenue and Level of Black Ownership.

A Bidder other than EME or QSE must submit their original and valid B-BBEE

status level verification certificate or a certified copy thereof, substantiating

their B-BBEE rating issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS.

Minimum requirements for valid b-bbee status level verification

CERTIFICATES (The following information must be on the face of the certificate) Indicate with (x)

yes no

The name and the physical location of the measured entity

The registration number and, where applicable, the VAT number of the measured

entity

The date of issue and date of expiry

The certificate number for identification and reference

The scorecard that was used (for example EME, QSE or Generic)

The name and / or logo of the verification Agency

The SANAS logo

The certificate must be signed by the authorized person from the Verification

Agency

The B-BBEE Status level of Contribution obtained by the measured entity.

Failure on the part of a bidder to claim, fill in and/or to sign CAMBD 6.1 and

submit a B-BBEE Verification Certificate from a Verification Agency accredited by

the South African Accreditation System (SANAS), or a Registered Auditor approved

by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit

confirming annual turnover and level of black ownership in case of an EME and QSE

together with the bid, will be interpreted to mean that preference points for B-BBEE

status level of contribution are not claimed.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q18/2026/27 19 | P a g e

Schedule 1f: schedule of work satisfactorily carried out by the tenderer

The following is a statement of projects successfully completed by your company. This schedule will be used to conduct a risk assessment of the Tenderers capacity to undertake the project and all information

must be completed in full or the Tender may be considered non-responsive. Indication of Competence / Ability to Perform Successfully

List of recent or previous work of a similar nature within the last 5 years undertaken by the firm MUST be completed.

Employer (Name, Tel, Fax, Email) Nature of work Value of work (Incl. VAT) Date started Date completed

1. Name of entity

Contact Person

R //______ //_______ Tel

Email

2. Name of entity

Contact Person

R //______ //_______ Tel

Email

3. Name of entity

Contact Person

R //______ //_______ Tel

Email

4. Name of entity

Contact Person

R //______ //______ Tel

Email

5. Name of entity

Contact Person

R //______ //_______ Tel

Email

The Cape Agulhas Municipality will verify all information submitted in terms of this bid and any information that is incorrect will result in that bid being automatically disqualified and not considered further. Therefore, it is stressed

that the contact firm or person of the bidder must be willing to confirm the information in writing on the request by the Municipality.

The Bidder hereby confirms that the information given above is true and correct:

Signed........................................................ Date..........................................

Name......................................................... Tenderer......................................

Reference nr: Q18/2026/27 20 | P a g e

Schedule 1f: references

Assessment of bidder’s past performance by independent reference

(This must be sent by the bidder to the references listed in the Schedule Of Work Satisfactorily Carried Out By The Tenderer. This

form must be completed for each project listed in Schedule 1F by the authorized persons of the bidder’s previous clients.

Alternatively, bidders may submit a letter on the clients official letterhead which includes the information below.

All assessment forms must be attached with the tender submission.

Name of the Entity:

Contact Person:

Contact Number:

Email Address:

Description of Work/Projects:

Contract Value:

Tender Number:

Date of Commencement:

Contract Completion Date:

Name of Bidder:

Your assessment of the Contractor’s performance in the following areas:

Please tick one of the blocks on the righthand side: 1=Poor; 5=Excellent 1 2 3 4 5

Turn-around times

Quality of Product/ Service

Accessibility and Availability

Reliability

Customer Satisfaction

1=Poor; 2=Unsatisfactory; 3=Average; 4=Good; 5=Excellent

Comments

Name & signature of the responsible official:

Official stamp:

Signed on behalf of tenderer: ...............................................................................................

Reference nr: Q18/2026/27 21 | P a g e

Schedule 1g: declaration by the bidder where the bidder is sourcing

Goods or services from a third party (compulsory)

Authorisation declaration

Name of the bidder: _______________________________________________________________

Q18/2026/27:

Closing date: 25/09/2026

Are you sourcing from a third party? YES NO

• If you have answered YES to the above question, please provide full details in the table below of the third

party(ies) from whom you are sourcing the goods or services.

1. Declaration by the bidder where the bidder is sourcing goods or services from a third party.

The bidder hereby declares the following:-

1.1 The bidder is sourcing the goods or services listed in the TCBD 1.1 attached, from a third party in order to comply

with the terms and conditions of the bid.

1.2 The bidder has informed the third party of the terms and conditions of the bid and the third party is acquainted with

the said terms and the description of the goods or services listed in the TCBD 1.1.

1.3 The bidder has received the attached, unconditional written undertaking from the third party to supply the goods or

services listed in the TCBD1.1 in accordance with the terms and conditions of the bid document for the duration of

the contract. A template has been attached (TCBD1.2) that is to be used for the purpose of the third party

undertaking.

1.4 The bidder confirms that all financial and supply arrangements for goods or services have been mutually agreed

upon between the bidder and the third party.

2. The bidder declares that the information contained herein is true and correct.
3. The bidder acknowledges that the State reserves the right to verify the information contained therein and if found

to be false or incorrect may invoke any remedies available to it in the bid documents.

Signature by the bidder

Signed at ____________________________ on the _______ day of _________________ 20_______

Signature Full name_______________

Designation______________________________________________________________________________

Reference nr: Q18/2026/27 22 | P a g e

List of goods or services offered:

Item No Brand Name Name of the company from where the goods Address and contact details of the

or services will be sourced company from where the goods or

services will be sourced

Reference nr: Q18/2026/27 23 | P a g e

Note:

The authorisation letter must be on the official letterhead of the third party

A separate letter must be included for each third party

The authorisation letter must be addressed to the Bidding Company

Name of Bidding Company

Address of Bidding Company

Attention:

Dear Sir/Madam

AUTHORISATION LETTER: CONTRACT No___________________

We, _________________________________________________ (Name of Third Party) hereby authorize you,

________________________________________________ (Name of Company) to include the products listed below in

your bid submission for the abovementioned contract.

We confirm that we have firm supply arrangements in place, and have familiarised ourselves with the item

descriptions, specifications and bid conditions relating to item/s listed below.

Item no. Description of product Brand name

(Should the table provided not be sufficient for all the items offered, please provide additional information as an attachment and it must

be properly referenced to this document)

Yours faithfully,

Signature of Third Party

Date: ___________________________

Reference nr: Q18/2026/27 24 | P a g e

1 Checklist

2 Advert 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 10

Tax Compliance Status Pin Requirements CAMBD 2

5 11

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 13– 14

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 15

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 16

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 17 – 18

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 19

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 20

(Compulsory Returnable Document)

2. Yes No Specifications & Pricing Schedules - Is the form duly completed and signed?

3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

4. Yes No (Schedule 1 A) Authority of Signatory - Is the form duly completed and signed?

be discarded from the evaluation process.

Reference nr: Q18/2026/27 10 | P a g e

Pricing schedule

Reference nr: Q18/2026/27 17 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: Q18/2026/27 pasting another page over it with glue.

5.2 All corrections/alterations to the Pricing Schedule / Bill of faxes or e-mails will be accepted and only the supplied

Quantities (BoQ) and / or any pricing not effected in municipal tender form may be used.

accordance with clause 5.1 above, will be rejected.

6.1 The bidder is advised to check the number of pages and tender, otherwise the tender will be disqualified.

to satisfy himself that none are missing or duplicated. 15. The 80/20 scoring system, as stated in the Cape Agulhas

6.2 The bidder must ensure that his/her bid document is Municipal Supply Chain Management Policy, will be used

securely bound. when considering tenders.

6.2.1 All supporting documents must be submitted by 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

either stapling it to the relevant form in the bid D)

document, or by submitting a bound annexure

containing all supporting documents. The tenderer must attach, a Latest Municipal account,

which provides proof that his payment of Municipal

6.2.2 The Municipality will not take any responsibility accounts is up-to-date and complete the certificate for

for missing / lost pages, in cases where the municipal services and must be verified by the

bidder submits loose pages (not securely Municipality where account is held. In the event of

attached to the bid document or annexure with leasing, a lease agreement must be attached to the

supporting documents). tender document.

7. All schedules as well as the following documents must 17. Please note that any suspicious collusive bidding

be completed and submitted with the bid documents, behaviour and restrictive practices by bidders will be

failure to complete and submit the following will invalidate reported to the Competition Commission for investigation

your bid: and possible imposition of administrative penalties.

a) CAMBD 1 - Invitation to Bid

b) CAMBD 4 - Declaration of Interest 18. The tender must be valid up to 90 days after the

closing date. c) CAMBD 6.1 - Preference Points Form in

Terms of The Preferential Procurement 19. Any bid received after the appointed time for the closing

Regulations 2022 of bids shall not be considered but shall be filled

unopened with other bids received, which bid(s) can be d) CAMBD 8 - Declaration of Bidder’s

returned to the bidder at his request and cost. Past Supply Chain Management Practices

e) CAMBD 9 - Certificate of Independent 20. PRICING

Bid Determination 20.1 Rates and prices offered by the bidder must be written

f) Form of Offer and Acceptance into the pricing schedule or form of offer of this

document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: Q18/2026/27 25 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: Q18/2026/27 26 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it24.2 The Municipality may, after the closing date, request

afterwards. additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Part C1: Agreements and contract data, (which includes this agreement)

Part C2: Pricing data

and drawings and documents or parts thereof, which may be incorporated by reference into Parts above.

Tax Compliance Status Pin Requirements CAMBD 2

Tax Compliance status pin attached Yes No

Tax Compliance status pin as issued by the South African Revenue Service, must be submitted together with the tender

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance status pin

Tax Compliance status pin that remains valid

Tax Compliance status pin will result in the invalidation of the

Tax Compliance status pin as issued by the South

Tax compliance

TCS PIN: OR CSD No

Csd registration nr maaa

Csd number

Csd number must be provided

Central supplier database

Central supplier database MAAA

power of attorney signed by legally

reject: 24.2.4 To obtain a valid Tax compliance

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Compensation Commissioner, the disqualify any bidder who, either at the date of

Goods/Works CAMBD 7.1

Declaration Of Bidder’s Past Supply Chain Management Practices

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

2. Yes No Specifications & Pricing Schedules - Is the form duly completed and signed?
3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

Form of Offer - Is the form duly completed and signed?

13. (CAMBD 4) declaration of interest- Is the form duly completed and signed? Yes No

B-BBEE Minimum Level: 10

B-BBEE Details: 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 10

Tax Compliance Status Pin Requirements CAMBD 2

5 11

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 13– 14

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 15

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 16

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 17 – 18

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 19

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 20

(Compulsory Returnable Document)

Declaration By the Bidder Where the Bidder Is Sourcing Goods or

12 21 – 23

Services from A Third Party (Schedule 1G)

13 Special Condition 24 – 27

14 Form Of Offer & Acceptance 28– 29

15 Contract Data 30

16 General Conditions of Contract 31 – 36

Declaration of Interest CAMBD 4 (Compulsory Returnable

17 37– 40

Document)

Procurement Points Claim Forms in terms of the Preferential

18 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 41– 45

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

19 46– 47

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

20 48– 49

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

21 50– 53

(Compulsory Returnable Document)

Reference nr: Q18/2026/27 2 | P a g e

Check list for completeness of bid document

The bidder MUST ENSURE that the following checklist is competed, that the necessary documentation is

attached to this bid docu

Tender NO: Q18/2026/27

Tenders are hereby SUPPLY AND DELIVERY OF MACHINERY FOR CAPE AGULHAS MUNICIPALITY’S PARKS AND RECREATION

invited for: DEPARTMENT

PUBLISHED DATE: 10 September 2026 CLOSING DATE: 25 September 2026

No later than 12H00. Tenders will be opened immediately thereafter, in public at the Cape Agulhas Municipality,

outside contaminants, all coils must be sealed in the coil shell with a high

temperature epoxy coating.

any hidden costs. The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.

4. In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND including

VAT) must reflect the same amount.

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: Q18/2026/27 18 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

• The machinery must be supplied with warranty and guarantee from the manufacturer of the equipment

Reference nr: Q18/2026/27 9 | P a g e

5. Proof of Service/Experience (Functionality)

5.1. The service provider must provide proof of satisfactory service relating to the supply and delivery of goods to

the public sector. This proof required are letters of recommendation from the clients, in the client letterheads

with the signature of the project manager/supply chain management official affixed to the letter.

5.2. The following criteria shall apply before any service provider is considered for price:

5.2.1. Tenderers must have successfully completed (please note that current projects will not be included in the

evaluation) at least 3 projects of a similar scope and nature (supply and delivery of goods to public service) in

the last 5 years.

5.2.2. Refer to the table below for a measurement of how points will be awarded against this criterion.

5.2.3. A detailed list of successfully completed projects corresponding with the letters of reference must be

completed in Schedule 1F.

5.2.4. The service provider must score a minimum of 10 points before they can be considered for price as per the

scoring template below.

Part 1: Contract Data provided by the Employer

GENERAL CONDITIONS OF CONTRACT - National Treasury General Conditions of Contract

The General Conditions of Contract, as issued by the National treasury, is applicable to this Contract and is

obtainable from www.treasury.gov.za

The General Conditions of Contract shall be read in conjunction with the special condition as set out on pages 5 – 53.

The Special Conditions shall have precedence in the interpretation of any ambiguity or inconsistency between it and the

General Conditions of Contract.

Part 2: Data provided by the Service Provider

The Service Provider is: .............................................................................................................

Postal Address: ......................................................................................................................

......................................................................................................................

Physical Address: .....................................................................................................................

.....................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

The authorized and designated representative of the Service Provider is:

Name: ......................................................................................................................

The address for receipt of communication is:

Address: ......................................................................................................................

......................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

Email: .....................................................

Signed on behalf of tenderer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Reference nr: Q18/2026/27 30 | P a g e

18 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 41– 45

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

19 46– 47

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

20 48– 49

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

21 50– 53

(Compulsory Returnable Document)

Reference nr: Q18/2026/27 2 | P a g e

Cutter Decks: 61” deck. Floating, adjustable, anti-scalping design.

Cutter Deck Construction: Welded steel with 4.76mm deck skirt, 3.57mm top with 3.18mm

reinforcement plate totalling 6.75mm

Cutter Deck Drive: Belt driven -- Straight belt for long life, not a twisted “mule” drive

Anti-Scalp: One roller on left-front edge, two rollers on centre-front edge, skid plate

at rear-centre of deck

Cutter Deck Spindles: Heavy-duty, no-maintenance spindles with cast aluminium housing &

sealed ball bearings; reliable, worry-free performance day in and day

out. The blade drive spindle housing must be a 12.5mm thick mounting

flange for impact strength. 25mm steel blade shaft. A top mounted

debris cover hinders foreign material from entering the spindle housing

and causing premature wear.

Cutter Deck Height Adjustment: Foot pedal/peg lift with self-locking mechanism at transport position.

Large, knurled foot pedal/peg for “no-slip” deck lifting.

Cutting Range: 1.5” to 5” in .25” increments. Easily adjustable while seated.

Number of Cutter Blades: 3 Marbain blades

Deck Levelling: 4-corner cutter deck adjustment mechanisms allow for easy deck

levelling and pitch adjustment to ensure a smooth, even cut

Total Length: 1800mm

Total Width (with discharge chute 1625mm

in mowing position):

Total Width (with discharge chute 1500mm

in transport position):

Height: 1500mm

Weight: 300kg

Warranty: 18 months Commercial Mower Warranty*—Parts & labour. Engine 12

months warranty covered directly through the individual engine

manufacturer.

2. Scope of Supply

The machines must be delivered at the Cape Agulhas Municipality’s Management Services Building situated at No. 1

• The service provider must deliver within 14 calendar days after receiving a purchase order from the municipality.
• All goods supplied must be new, in good working condition and ready for immediate use.

4. Warranty

• The machinery must be supplied with warranty and guarantee from the manufacturer of the equipment

Reference nr: Q18/2026/27 9 | P a g e

5. Proof of Service/Experience (Functionality)

5.1. The service provider must provide proof of satisfactory service relating to the supply and delivery of goods to

the public sector. This proof required are letters of recommendation from the clients, in the client letterheads

with the signature of the project manager/supply chain management official affixed to the letter.

5.2. The following criteria shall apply before any service provider is considered for price:

5.2.1. Tenderers must have successfully completed (please note that current projects will not be included in the

evaluation) at least 3 projects of a similar scope and nature (supply and delivery of goods to public service) in

the last 5 years.

5.2.2. Refer to the table below for a measurement of how points will be awarded against this criterion.

5.2.3. A detailed list of successfully completed projects corresponding with the letters of reference must be

completed in Schedule 1F.

5.2.4. The service provider must score a minimum of 10 points before they can be considered for price as per the

scoring template below.

Relevant experience

deviations (if any), contact the employer’s representative (whose details are given in the contract data) to arrange the

delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the

conditions of contract identified in the contract data at, or just after, the date this agreement comes into effect. Failure

to fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.