Supply and delivery of a 7kw submersible shredder pump for uilenkraalsmond resort sewage system

Supply and deliver a submersible shredder pump (7-kilowatt, 380-volt, three-phase) for Uilenkraalsmond Resort, R43 Gansbaai Road, Western Cape. The pump station serves 580 permanent dwellings and a camping site (max 684 campers). All costs must be included in the bid price, with delivery to the prescribed destination.

Closing date and time: 12:00 on Friday, 12 June 2026. Bids remain valid for 90 days from closing date.

Bid enquiries: Mr. L Tshambu, Supply Chain Management, phone: 028 425 1157 ext. 208, email: [email protected]. Technical enquiries: Ms. F Lloyd or Ms. C Cloete, Tourism, LED and Resorts, phone: 028 425 1157, email: [email protected] / [email protected]. Submission address: Bid Box, Municipal Offices, 26 Long Street, Bredasdorp, 7280.

Submit a sealed envelope marked "Q42-2025: SUPPLY AND DELIVERY OF A SHREDDER PUMP AT UILENKRAALSMOND RESORT" to the Bid Box at Overberg District Municipality, 26 Long Street, Bredasdorp, 7280 by 12:00 on Friday, 12 June 2026. Late, faxed, emailed, or retyped bids are invalid. Use only official forms provided. Initial every page; do not use correction fluid. Include all required documents (e.g., Tax Compliance Status PIN/CSD number, B-BBEE certificate/affidavit, business registration, municipal account statement). Missing pages or alterations disqualify the bid. Courier deliveries must be deposited by the courier into the Bid Box.

Supply and deliver a submersible shredder pump with a 7-kilowatt capacity, operating on a 380-volt, three-phase electrical system. The pump will manage sewage from 580 permanent dwellings and a camping site (max 684 campers). Delivery must be to Uilenkraalsmond Resort, R43 Gansbaai Road, Western Cape. All costs (including transport) must be included in the bid price. Minimum guarantee: 1 year. Delivery required within 7 days of award notice. No sub-contracting allowed.

Bidders must demonstrate experience in supplying pumps. Points awarded for years of experience in the sewage pump industry (1 year: 0, 2 years: 2, 3 years: 3, 4 years: 4, 5+ years: 5). Proof required via CIPC documents, company profile, or CVs. Minimum 14/20 points required for functionality.

Use official Pricing Schedule MBD 3.1. Prices in Rand, inclusive of VAT and all costs (transport, risks, overheads, profit). No upfront payments; payment after verification. Prices are final and binding. Bid validity: 90 days from closing date. Non-compliance with pricing instructions (e.g., correction fluid, alternative schedules) disqualifies the bid.

Complete the official Pricing Schedule (MBD 3.1); alternative schedules are not accepted. Prices must be in Rand, include VAT, and cover all costs (transport, risks, liabilities, overheads, profit). No upfront payments; payment within 30 days of invoice verification. Prices are final and binding. VAT invoices must comply with the VAT Act (show VAT number for amounts over R3,000). Municipality VAT number: 4610114409.

Mandatory: Valid Tax Compliance Status (TCS) PIN or CSD registration number. Submit original or certified B-BBEE certificate (SANAS-approved) or sworn affidavit (for EMEs/QSEs). Business registration documents (e.g., CIPC, CK2) required. Municipal account statement (not older than 3 months) or lease agreement if applicable. CIDB registration number (if applicable). Bidders in arrears with municipal rates/taxes for >3 months are disqualified. No bids from persons in the service of the state. Foreign suppliers must complete pre-award questionnaire if not RSA-resident.

Contract Form MBD7.1 must be signed within 30 days of award notification. Payment within 30 days of invoice. Bids valid for 90 days from closing date. Municipality reserves the right to reject any bid, accept partial bids, or re-advertise. Contract governed by South African law. Disputes resolved via mediation or South African courts. Termination possible for default, insolvency, or corrupt practices. Restrictions may be imposed for bid defaulters (5-10 years). POPIA compliance required.

Bid documents must be sealed, marked with bid number/title, and deposited in the Bid Box by 12:00 on 12 June 2026. Late, faxed, or emailed bids are invalid. Initial every page; no correction fluid. Include all required documents (TCS PIN/CSD, B-BBEE, registration, references). No sub-contracting allowed. Successful bidder must sign Contract Form MBD7.1 within 30 days of notification.

Functionality threshold: Minimum 14/20 points required to proceed. Criteria: Years of experience in supplying sewage pumps (0-5 points), positive reference letters for similar services (0-5 points), and pump guarantee (0 or 10 points for 1+ year). Evaluation uses the 80/20 Preferential Procurement System: 80 points for price, 20 points for B-BBEE. Submit original/certified B-BBEE certificate or sworn affidavit (EMEs/QSEs) to qualify for preference points.