Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
TMPD HEAD QUARTERS - Pretoria - Pretoria - 0001
Organization Type
GOVERNMENT
Published
09 Jun 2026
OCDS Reference
ocds-9t57fa-158628
Description
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Re-advertisement: appointment of a service provider to render comprehensive equine (horse) care to the tshwane metro police department for a period not exceeding three months quotation NO: Q92-01-2025-26
Important Dates
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER){"closingDate":"18 JUNE 2026","closingTime":"10:00","briefingSession":"{\"date\":\"18 June 2026\",\"time\":\"10:00\",\"venue\":\"e: 12 June\",\"is_compulsory\":false}"}
Briefing Session
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Briefing Session Date: 12 June 2026 Time: 10:00 Venue: Microsoft Teams meeting Join: https://teams.microsoft.com/meet/371856140635931?p=Ooy3aweWbqUR7qkeMX Meeting ID: 371 856 140 635 931 Passcode: JR3yT9yb
Contact Information
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER){"name":null,"email":"[email protected]","phone":null,"department":"FOR A PERIOD NOT EXCEEDING THREE MONTHS","address":"component of these operations and must be cared for in"}
Submission Guidelines
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Returnable Documents: 2. Pricing Schedule Pg. 14 – 15, 3. Invitation to Bids MBD 1 Pg. 16 – 17, 4. Declaration of Interest MBD 4 Pg. 18 – 20, 5. Preference points claimed form MBD 6.1 Pg. 21 – 26, 6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28, Declaration of Past Supply Chain MBD 8 Pg. 29 – 30, 8. Certificate of independent bid determination MBD 9 Pg. 31 – 34, 9 Company Registration Certificate, 10. Tax Clearance Certificate or Unique Pin, 13. CSD summary report
Returnable Documents
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)NAME OF BIDDER: ....................................................................... CSD NUMBER: ...................................................................... VENDOR NUMBER ...................................................................... (Compulsory)
Evaluation Criteria
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Mandatory
Preferential
Technical Specifications
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)The Tshwane Metro Police Department supports law enforcement operations in
alignment with its legislative mandate, including tactical operations involving service
animals. Horses are a key component of these operations and must be cared for in
accordance with the Animals Protection Act (Act ). This Q-File specifically
addresses the department’s requirements for equine care and related services.
3. Compliance and standards
The appointed service provider must comply with all relevant national legislation
governing animal welfare, including:
3.1 Scope of work
3.1.1 Property / Site Requirements
Location:
The service site must be located within the municipal boundaries of the City of Tshwane
to comply with response and deployment time requirements and legislative mandates.
3.1.2 Property Classification:
The site must be registered either as an agricultural holding under the Agricultural
Holdings Registration Act (Act ) or as farmland.
3.1.3 Minimum Size:
The property must be at least 20,000 square meters (20 hectares), dedicated
exclusively to services rendered to the Tshwane Metro Police Department (TMPD).
3.1.4 Paddock Requirements:
safe access control.
safely accessible.
3.1.5 Permitted Construction Materials:
3.1.6 Shading:
Where natural shade is unavailable, artificial shading using well-constructed shade
netting must be provided and maintained.
3.1.7 Feed and Water Troughs:
paddocks.
3.1.8 Training Facilities:
height: 1m), raked daily and after rain.
1.2m), raked daily and after rain.
training and conditioning.
3.1.9 Loading Area:
A designated loading area must be provided.
3.1.10 Parking Facilities:
Covered parking for:
Parking must be covered with shade netting or galvanized sheeting and maintained
regularly.
3.1.11 Saddle Room & Storage
3.1.12 Changing Facilities
A changing room in compliance with the Occupational Health and Safety Act.
3.1.13 Horse Feed Storage
Lockable, undercover storage maintained at 22°C, low humidity, well-ventilated, and
protected from pests and sunlight. All concentrated feed must be stored in rodent-proof
containers.
3.1.14 Sanitary Facilities
and washbasin.
3.1.15 Accessibility & Availability
24/7 to equine and official personnel.
bidder.
3.1.16 Operational Duty Room
Adequate lighting and ventilation.
Adequate power outlets.
One (1) whiteboard (1800mm x 1200mm).
One animal status noticeboard (1800mm x 1200mm).
3.1.17 General Maintenance
expense.
3.1.18 Grazing Management
3.1.19 Access Control
The bidder is responsible for securing the property and safeguarding of municipal-
owned assets.
3.1.20 Horse Washing Bay
3.2 Stables
3.2.1 Stable Capacity & Dimensions
twenty (20) if required.
3.2.2 Ventilation & Cleanliness
3.2.3 Flooring
drainage.
3.2.4 Lighting
Each stable must have sufficient natural and electric covered lighting (220V/100W or
12-15W LED or equivalent).
3.2.5 Feeding & Watering
daily.
3.2.6 Bedding
shavings.
3.2.7 Forage Storage
3.2.8 Stable Doors
Doors must be safely designed to prevent injury to both personnel and horses.
3.2.9 Farrier Facility
A dedicated area with a non-slip hard surface, appropriate cover, and 220V/40A
electrical outlet must be available.
3.2.10 Crush Pen
A secure, close-block pen with a non-slip hard surface, large enough for a horse to
stand freely, must be available.
3.2.11 Insect Control
3.2.12 Security
The stable area must be enclosed with adequate fencing to prevent unauthorized
access.
3.3 Care and grooming of horses
The successful bidder must ensure the following standards are met for the care and
grooming of Metro Police horses:
3.3.1 Experience & Personnel
simultaneously. References must be available upon request.
all horses and facilities.
Additional grooms are required for privately owned horses.
from the Equestrian Unit (or delegate) by writing within forty-eight (48) hours of
any dismissal or resignation of grooms or stable managers.
for new staff must be submitted within forty-eight (48) hours of appointment.
3.3.2 Health Monitoring & Veterinary Services
individual registers.
Farriers (SAAPF), must be appointed at the bidder’s expense and pre-approved
by the Chief of Police or his/her designated representative from the Equestrian
Unit. Hot shoeing must be performed every three (3) weeks or as needed, using
tungsten nails only.
by the Chief of Police or his/her designated representative from the Equestrian
Unit.
3.3.3 Grooming Standards
must be inspected for wear and reported if damaged.
prohibited. Monthly inspections of grooming kits will be conducted.
Hoof pick
Rubber curry comb
Dandy brush
Body brush
Metal curry comb (for cleaning brushes)
Sponges
Dry water brush
Hoof oil and brush
with infectious conditions.
3.3.4 Stable Hygiene, Bedding & Maintenance
bed of pine wood shavings. Wet bedding and droppings must be removed and
replaced.
replaced monthly. Records of cleaning and disinfection must be maintained and
reported during inspections.
prescribed by a registered veterinarian.
reported during inspections.
3.3.5 Special Events & Quarantine
3.3.6 Horse Handling and Behavior Management
Metro Police Equestrian officers.
Police. Corrective training may only be conducted in consultation with an
accredited Training Officer.
and the Chief of Police or his/her designated representative from the Equestrian
Unit.
3.3.7 Treatment and Veterinary Oversight
veterinary guidance and in cooperation with Metro Police officers.
be reported and addressed immediately.
Manager’s supervision and in cooperation with Metro Police officers.
action.
3.3.8 Medical Treatment and Recordkeeping
The Stable Manager is responsible for:
veterinarian.
worming Register, and individual horse files.
Equestrian Unit is present during vaccinations and deworming
3.3.9 Transport of Horses
and from approved medical facilities.
vehicles, compliant with the National Road Traffic Act (Act ), and be
available 24/7.
The following services and items must be included in the bidder’s pricing:
3.3.9.1 Services:
3.3.9.2 Vaccinations:
3.3.9.3 Bedding: Wooden shavings (sawdust)
3.3.9.4 Daily feed: Teff or equivalent, lucerne, and food concentrates on the veterinary diet
plan.
3.3.9.5 Equine insurance (minimum R20,000 per horse, covering replacement with same
breed)
3.3.9.6 Operational gear:
3.3.10 Veterinary Oversight
All medication and treatments must be administered in consultation with a certified
Veterinary Physician registered with the South African Veterinary Council (SAVC).
3.3.11 Medication Storage and Handling
accidents and contamination.
from horse feed and general medication.
guidelines.
this document, will be supplied by the Metro Police.
3.3.12 Administration and Oversight
The Stable Manager is responsible for administering such medication.
A comprehensive register must be maintained daily for each horse, documenting:
These records must be submitted weekly to the Ensuring the Chief of Police or
his/her designated representative from the Equestrian Unit is present during
vaccinations and deworming and will be reviewed during monthly inspections.
3.3.13 Horse Access Control
Only authorized personnel from the Tshwane Metro Police Department and the
Stable Manager of the successful bidder are permitted to ride TMPD horses.
3.4 Feeding of horses
Horses must be fed in the morning, midday, and evening in accordance with the
prescribed feeding program:
3.4.1 Feeding Schedule
Morning & Evening:
Midday:
3.4.2 Adjustments to the feeding program may be made with the approval of the attending
veterinarian.
3.4.3 Horses on patrol must be provided with appropriate feed and water as needed.
3.4.4 Fresh water and roughage must always be available. Feeding for sick or non-
operational horses must be modified in consultation with the veterinarian and Stable
Manager.
3.5 Disposal of deceased horses
3.5.1 A certified veterinarian, registered with the South African Veterinary Council (SAVC),
must issue a death certificate for any Tshwane Metro Police Department horse under
the service provider’s care.
3.5.2 At their discretion, the veterinarian may request a post-mortem and submit a report
to both the Tshwane Metro Police Department and the service provider. All costs
related to the post-mortem must be included in the service provider’s contract price
per horse.
3.5.3 The service provider is responsible for the environmentally safe disposal of deceased
horses. Disposal methods must be approved in writing by the Chief of Police or
his/her designated representative from the Equestrian Unit is present during
vaccinations and deworming prior to execution. All disposal costs must be covered
under the service provider’s all-inclusive contract price per horse.
3.6 Incident/defects reporting
3.6.1 The Tshwane Metro Police Department will immediately report any defective
equipment or infrastructure related to this contract to the Stable Manager.
3.6.2 All necessary repairs or replacements must be completed within 24 hours. These
incidents must also be recorded in the on-site daily occurrence book. As a further
measure, the Chief of Police or his/her designated representative from the Equestrian
Unit will formally notify the service provider in writing of any irregularities.
3.7 Penalties
Important notice:
Prior to imposing any penalties, an internal investigation will be conducted to
determine the cause of non-performance. The following parties will participate in this
process:
Unit
Penalties, if applicable, will be deducted from the monthly fees payable to the service
provider by the City of Tshwane.
3.7.1 Failure to complete required repairs or replacements within 24 hours will constitute a
breach of contract. In such cases, the City of Tshwane will apply penalties as
stipulated in the contract.
3.7.2 Penalty Schedule
Number description of penalty basis penalty
Deficiency amount
3.2.1.1 Failure to clean each stable Per stable, per R 500.00
daily. day.
3.2.1.2 Failure to maintain 15 cm wood Per stable, per R 200.00
shavings bedding. day.
3.2.1.3 Failure to remove wet bedding Per stable, per R 200.00
daily. day.
3.2.1.4 Lack of sufficient and functional Per stable, per R 1,000.00
insect control measures. day.
3.2.1.5 Paddocks not cleared of debris Per occurrence, R 500.00
or lacking access control. per day.
3.2.1.6 Failure to clean office and Per occurrence, R 200.00
provide soap and toilet paper. per day.
3.2.1.7 Insufficient number of stable Per groom, per R 200.00
hands/grooms. day.
3.2.1.8 Failure to report dismissal or Per groom, per R 200.00
resignation of staff. day.
3.2.1.9 Failure to groom horses before Per horse, per R 500.00
or after exercise. day.
3.2.1.10 Failure to sterilize grooming kits Per occurrence, R 1,000.00
weekly. per day.
3.2.1.11 Failure to disinfect stables Per occurrence, R 1,000.00
monthly. per day.
3.2.1.12 Failure to report horse injuries or Per horse, per R 2,000.00
incidents immediately day.
3.2.1.13 Failure to dip horses weekly. Per horse, per R 500.00
week.
3.2.1.14 Failure to vaccinate and deworm Per horse, per R 2,000.00
as scheduled. missed treatment.
3.2.1.15 Failure to maintain daily medical Per occurrence, R 250.00
register. per day.
3.2.1.16 Failure to feed horses per Per occurrence, R 1,500.00
prescribed program. per day.
3.2.1.17 Failure to provide food before Per horse, per day R 1,500.00
patrol.
3.2.1.18 Injury due to negligence. Per occurrence, R 10,000.00
per horse.
3.2.1.19 Inhumane use of equipment. Per occurrence, R 5,000.00
per horse.
3.2.1.20 Working unfit or injured animals. Per occurrence, R 2,500.00
per horse.
3.2.1.21 Improper transport or restraint of Per occurrence, R 2,500.00
horses. per horse.
3.2.1.22 Failure to euthanize suffering Per occurrence, R 5,000.00
animals (with veterinarian per horse.
approval)
3.2.1.23 Inhumane treatment of horses. Per occurrence, R 5,000.00
per horse.
3.2.1.24 Death due to negligence. Per occurrence, Minimum of
per horse. R 20,000.00 or
as per court
ruling.
3.2.1.25 Medical costs are due to Per occurrence, Actual cost
negligence. per horse payable to
contracted
veterinarian of
the City of
Tshwane.
Important notice: penalty reporting
Whenever penalties are instituted, the Tshwane Metro Police Department will compile
a Monthly Penalty Report, which must be signed by the service provider. This report
will accompany the monthly invoice to ensure that the applicable credits are
processed accordingly.
4. Applicable national and international standards: compliance
With laws and regulations
4.1 All services rendered under this contract must fully comply with the following applicable
legislation and regulations:
poultry, and businesses involving such activities. These by-laws outline
requirements for premises, duties of animal keepers, and public health standards.
relating to the prevention of cruelty to animals. It defines offences such as
mistreatment, neglect, and unnecessary confinement, and prescribes penalties
including fines and imprisonment.
exhibition and training of performing animals. It requires licensing for such
activities and empowers police officers to inspect premises and animals to ensure
humane treatment.
Provides for the control and governance of SPCAs in South Africa, establishing
the National Council and outlining its responsibilities in promoting animal welfare.
public health, including but not limited to veterinary, environmental, and municipal
regulations.
Condition of contract
Upon award the following documents will be requested
breed) upon award the service provider will need to secure the insurance for the
period of three months.
Additional grooms are required for privately owned horses.
from the Equestrian Unit (or delegate) by writing within forty-eight (48) hours of
any dismissal or resignation of grooms or stable managers.
for new staff must be submitted within forty-eight (48) hours of appointment
The following services and must ensure that the following items must be included in the
bidder’s pricing: Services:
5. Stages of evaluation
The evaluation of this bid will be conducted in four (4) stages:
5.1 Stage 1: Administrative Compliance
Assessment of compliance with the City of Tshwane’s Supply Chain Management
administrative requirements.
5.2 Stage 2: Mandatory Requirements
Evaluation of the bidder’s adherence to all mandatory technical and functional
specifications.
5.3 Stage 3: Evaluation of Property and Site
Physical inspection and assessment of the bidder’s facilities to ensure suitability for
the required services.
5.4 Stage 4: Preference Point System
Application of the Preferential Procurement Policy Framework Act (PPPFA) to allocate
points based on price and B-BBEE status level of contribution.
5.1 Stage 1: administrative compliance
Bidders shall be evaluated for administrative compliance as requested by the City of
Tshwane’s Supply Chain Management requirements.
Compulsory Returnable Documentation Submitted Checklist (Guide for
(Submission of (YES or NO) Bidder and the Bid
these are compulsory) Evaluation Committee)
a) To enable The City to verify the bidder’s tax Tax status must be compliant
compliance status, the bidder must provide; before the award.
or
b) A copy of their Central Supplier Database (CSD) CSD must be valid.
registration; or indicate their Master Registration
Number / CSD Number;
c) Confirmation that the bidding company’s rates and Was a Municipal Account
taxes are up to date: Original or copy of Municipal Statement or landlord letter
Account Statement of the Bidder (bidding provided for the bidding
company) not older than 3 months and account company? The name and / or
must not be in arrears for more than ninety (90) addresses of the bidder’s
days; or ,signed lease agreement or In case of statement correspond with CIPC
bidders located in informal settlement, rural areas document, Address on CSD or
or areas where they are not required to pay Rates Company profile? Are all
and Taxes a letter from the local councillor payment(s) up to date (i.e. not in
confirming they are operating in that area arrears for more than 90 days?
d) In addition to the above, confirmation that all the Was a Municipal Account
bidding company’s owners / members / directors / Statement or landlord letter
major shareholders rates and taxes are up to date: provided for the bidding
Compulsory Returnable Documentation Submitted Checklist (Guide for
(Submission of (YES or NO) Bidder and the Bid
these are compulsory) Evaluation Committee)
of all the South African based owners / members / addresses of the bidder’s
directors / major shareholders not older than 3 statement correspond with CIPC
months and the account/s may not be in arrears document, Address on CSD or
for more than ninety (90) days; or a signed lease Company profile? Are all
agreement of owners / members / directors / major payment(s) up to date (i.e. not in
shareholders or In case of bidders located in arrears for more than 90 days?
informal settlement, rural areas or areas where
they are not required to pay Rates and Taxes a
letter from the local councillor confirming they are
residing in that area
e) Duly Signed and completed MBD forms (MBD 1, All documents fully completed
4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces)? All
documentation must be authorized to sign on documents fully signed by (any
behalf of the bidder. Where the signatory is not a director / member / trustee as
Director / Member / Owner / Shareholder of the indicated on the CIPC document,
company, an official letter of authorization or alternatively a delegation of
delegation of authority should be submitted with authority would be required?
the bid document. Documents completed in black
ink (i.e. no “Tippex” corrections,
NB: Bidders must ensure that the directors, no pencil, no other colour ink, or
trustees, managers, principal shareholders, or non-submission of the MBD
stakeholders of this company, declare any forms, will be considered)?
interest in any other related companies or
business, whether or not they are bidding for
this contract. See Question 3.14 of MBD 4.
Failure to declare interest will result in a
disqualification
f) Audited Financial Statements for the most recent Applicable for tenders above
three (3) years or Audited Financial Statements R10m in conjunction with MBD 5)
from date of existence for companies less than
three years old. Are Audited financial statements
NB: The bidder must submit signed audited annual provided (Audited financials must
financial statements for the most recent three be signed by auditor) Or proof
years, or if established for a shorter period, submit that the bidder is not required by
audited annual financial statements from date of law to prepare audited financial
establishment. statements.
If the bidder is not required by law to prepare
signed annual financial statements for auditing
purposes, then the bidder must submit proof that
the bidder is not required by law to prepare audited
financial statements.
g) Joint Ventures (JV) – (Only applicable when the If applicable. JV agreement
bidder tenders as a joint venture) Where the provided? JV agreement
bidder bids as a joint venture (JV), the required or complete and relevant?
relevant documents as per (a) to (f) above must be Agreement signed by all parties?
provided for all JV parties. In addition to the above All required documents as per
the bidder must submit a Joint Venture (JV) (i.e. a to f) must be provided for
agreement signed by the relevant parties. all partners of the JV.
NB: It is a condition of this bid that the successful
bidder will continue with the same Joint Venture
(JV) for the duration of the contract unless prior
approval is obtained from the City.
h) Bidder attended a compulsory briefing session N/A A compulsory briefing register
where applicable must be signed by the bidder.
Compulsory Returnable Documentation Submitted Checklist (Guide for
(Submission of (YES or NO) Bidder and the Bid
these are compulsory) Evaluation Committee)
Bidders will be disqualified
should they fail to attend
compulsory briefing session
i) Pricing schedule (All items must be quoted for in Incomplete pricing schedule
pricing schedule and if not, all items are quoted the results in totals being
bidder will be disqualified). Unless the tender is incomparable. Bidder must be
awarded per item or per section where the bidder disqualified.
only quoted the items or sections, they are
interested in. Bidder will be disqualified
should they make corrections
on the price schedule without
attaching a signature or
initialising thereto.
Bidder will be disqualified
should they use tippex/
correction ink, on the price
schedule.
5.2 Stage 2: mandatory requirements
Important notice:
particularly the rapid deployment requirements of the Equestrian Unit, the service
provider’s property and facilities MUST BE LOCATED WITHIN the municipal boundaries
of the City of Tshwane.
considered.
5.2.1 Mandatory compliance checklist
Comply (✓) number requirement for compliance
Yes NO
Property / site requirements
1. Property is located within City of Tshwane jurisdiction.
jurisdiction of Tshwane provided by the service provider of
Tshwane there by supporting the municipal economic
development strategy of city.
(Proof of Address and municipal accounts)
2. Bidders MUST submit proof of Minimum one (1) Years’ Experience
in managing horses as indicated in the specifications. Attach one(1)
or more reference letters from (previous) clients must be in a
(previous) client letterhead with the following information:
1. Client name and contactable details.
2. The nature of service rendered - (relevant to this project)
3. The rand value of the contract/project.
4. The start and end of the contract /project
Provide proof in the form of signed contactable reference letter in
company letterhead with an official stamp and contactable
references
3. Property size ≥ 20,000 m2 (or 20 hectares).
Important notice: mandatory compliance
next stage of evaluation.
5.3 Stage 3: evaluation of property and site
This stage involves a physical inspection of the bidder’s proposed property and
facilities to verify compliance with the technical specifications outlined in the
quotation.
(Points are calculated as follows, each point is allocated 2 points multiple by 35 is equal 70 points)
evaluation. Failure to meet this threshold of 60 out of 70 points will also result in
immediate disqualification.
The evaluation will be conducted using the scoring table attached as Annexure A, which
outlines the functional criteria and corresponding point allocations.
Annexure A
Comply (✓) number requirement for compliance
Yes NO
Property / site requirements
1. Minimum four (4) paddocks (20m x 20m each).
2. Minimum two (2) rehabilitation paddocks (10m x 10m
each).
3. Camps cordoned off with electric tape.
4. No barbed wire is used in camps or paddocks.
5. Camps/paddocks built with approved materials.
6. Artificial shading provided where natural shade is
absent.
7. Sufficient feeding troughs for safe, unhindered
feeding.
8. Sufficient water troughs with durable source and
drainage.
9. One (1) riding ring (20m x 60m).
10. One (1) lunging ring (20m diameter)
11. One (1) obstacle course with ≥ 10 obstacles.
Comply (✓)number requirement for compliance
Yes NO
12. One (1) proper loading area.
13. ≥ 10 covered secure parking bays for Metro Police.
14. Lockable storage for ≥ 15 saddles with hooks.
15. One (1) changing facility.
16. ≥ 2 sanitary facilities (each with basin and toilet).
17. Lockable feed storage facility.
18. Rodent-proof storage for feed concentrates.
19. One (1) operational duty room for ≥ 15 Metro Police
members.
20. Duty room has sufficient lighting.
21. Duty room has ventilation (air conditioning).
22. Duty room has sufficient electrical power points.
23. 24/7 access control measures in place.
24. Designated washing bay provided.
25. Washing bay has hot and cold-water supply.
26. Separate grazing area for Metro Police horses.
27. Separate grazing for mares and geldings.
Stable requirements
28. ≥ Fifteen (15) single stables provided.
29. Each stable ≥ four (4) meters x four (4) meters.
30. Adequate ventilation in all stables.
31. Skid-proof dirt/sand floors with drainage (no
concrete).
32. Natural and electric lighting in all stables.
33. Each stable has a permanent feeding trough.
34. Each stable has ≥ two (2) water buckets (≥ 20 liters
(L) each).
35. No other animals (e.g., cattle, goats) share horse
space.
Total Points calculations are
(each point is allocated 2 points multiple by 35 is equal 70 points)
5.4 Stage 4: preferential points system
This bid will be evaluated using the 80/20 Preference Point System in accordance
with the Preferential Procurement Policy Framework Act, 2000 (Act No. )
and its 2022 Regulations.
Pricing Schedule
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdfThe City of Tshwane currently owns approximately fifteen (15) horses, which must
be catered for under this contract. The City reserves the right to increase or
decrease the number of horses as they are procured, retired, or deceased. The
contract price will be adjusted accordingly.
6.1 Item 1: all-inclusive equine (horse) care
Item material description unit rate per
NO. number horse
(Excl. VAT)
R c
6.1 All-inclusive equine (horse) care. 1 R
Total price per horse excluding VAT r
VAT (15%) r
Total including VAT r
Note:
The city of tshwane reserves the right to adjust the number of
Horses under this contract based on operational needs.
bid on the online platform not later than 10:00 on the 18 June 2026.
Technical enquiries: Vusi Mabona at (012) 358 2962 or [email protected]
Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]
Bids will remain valid for a period of 90 days after the closing date
accept the lowest or any other bid in whole or in part
must be initialled.
correction fluid may be used on a bill of quantities where prices are calculated to arrive at a
total amount. If correction fluid was used, the quotation as a whole will be repudiated.
above.
No Details Document . Scope of Work Pg. 5 – 13
2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28
Declaration of Past Supply Chain MBD 8 Pg. 29 – 30
3.3.9 Transport of Horses
and from approved medical facilities.
vehicles, compliant with the National Road Traffic Act (Act ), and be
available 24/7.
The following services and items must be included in the bidder’s pricing:
3.3.9.1 Services:
3.3.9.2 Vaccinations:
3.3.9.3 Bedding: Wooden shavings (sawdust)
3.3.9.4 Daily feed: Teff or equivalent, lucerne, and food concentrates on the veterinary diet
plan.
3.3.9.5 Equine insurance (minimum R20,000 per horse, covering replacement with same
breed)
3.3.9.6 Operational gear:
3.3.10 Veterinary Oversight
should they fail to attend
compulsory briefing session
i) Pricing schedule (All items must be quoted for in Incomplete pricing schedule
pricing schedule and if not, all items are quoted the results in totals being
bidder will be disqualified). Unless the tender is incomparable. Bidder must be
awarded per item or per section where the bidder disqualified.
only quoted the items or sections, they are
interested in. Bidder will be disqualified
should they make corrections
on the price schedule without
attaching a signature or
initialising thereto.
Participation 4 Points agreement.
5.4.1 Supporting documentation for specific goals
to submit valid supporting documentation as evidence for each claim made.
zero (0) points for specific goals.
out of 80 points for price.
against any bidder found to have submitted fraudulent claims in respect of
specific goals.
6. Pricing schedule
The City of Tshwane currently owns approximately fifteen (15) horses, which must
be catered for under this contract. The City reserves the right to increase or
decrease the number of horses as they are procured, retired, or deceased. The
contract price will be adjusted accordingly.
6.1 Item 1: all-inclusive equine (horse) care
viability of submitted pricing. If a bidder’s price is deemed non-viable, the city will
request written confirmation of the bidder’s ability to deliver at the quoted rate.
performance will be addressed per contract terms, including potential listing on
the restricted supplier’s database.
First with the highest-scoring bidder.
If unsuccessful, then with the second-highest, and subsequently the third
highest.
If no agreement is reached, the city may cancel the quotation.
Mbd1
Compulsory
Compliance Requirements
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)SPECIFIC GOALS 80/20 PREFERENCE PROOF OF SPECIFIC GOALS TO BE POINT SYSTEM SUBMITTED At least 51% of Women- 2 Points Certified copy of Identity Document/s and owned companies proof of ownership (affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned 2 Points Medical Certificate with doctor’s details companies by People with (Practice Number, Physical Address, and disability contact numbers) and proof of ownership (affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned 2 Point Certified copy of Identity Document/s and companies by Youth proof of ownership (affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Municipal Account statement/Lease Participation 4 Points agreement.
City of Tshwane 2 Points
Gauteng 1 Point
National 5.4.1 SUPPORTING DOCUMENTATION FOR SPECIFIC GOALS
To be eligible for points under the Specific Goals category, bidders are required to submit valid supporting documentation as evidence for each claim made.
Failure to submit the required documentation will result in the bidder receiving zero (0) points for specific goals.
Such failure will not result in disqualification, but the bidder will only be scored out of 80 points for price.
The City of Tshwane reserves the right to investigate and take appropriate action against any bidder found to have submitted fraudulent claims in respect of specific goals. PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) QUOTATION NUMBER: Q92-01-2025-26 CLOSING DATE: 18 June 2026 CLOSING TIME: 10:00 RE-ADVERTISEMENT: APPOINTMENT OF A SERVICE PROVIDER TO RENDER COMPREHENSIVE EQUINE (HORSE) CARE TO THE TSHWANE METRO POLICE DESCRIPTION DEPARTMENT FOR A PERIOD NOT EXCEEDING THREE MONTHS THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BIDDERS SHOULD THEREFORE NOT DEPOSIT THEIR RESPONSES IN THE TENDER BOX BUT RESPOND TO BID ON THE ONLINE PLATFORM Tshwane House Supply Chain Management 320 Madiba Street Pretoria GPS coordinates: 25.74431°S, 28.19464°E SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION B-BBEE STATUS Yes YesCERTIFICATE LEVEL SWORN [TICK APPLICABLE BOX] AFFIDAVIT No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU A FOREIGN Yes NoARE YOU THE ACCREDITED Yes No BASED SUPPLIER FORREPRESENTATIVE IN SOUTH AFRICA THE GOODS [IF YES, ANSWER PART B:3FOR THE GOODS /SERVICES /WORKS [IF YES ENCLOSE PROOF] /SERVICES /WORKS ]OFFERED? OFFERED? SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: Supply Chain DEPARTMENT Management CONTACT PERSON Vusi Mabona CONTACT PERSON Josia Masenya TELEPHONE NUMBER (012) 358 0658 TELEPHONE NUMBER (012) 358 2962 E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
B-BBEE Minimum Level: 1
Points Allocation: 8 points
B-BBEE Details:
goals.
will receive zero (0) points out of 20 for specific goals and will only be scored on
price.
claimed specific goal points fraudulently.
The specific goals applicable to this bid are outlined below. Bidders must submit the
required supporting documents to be eligible for these points.
Specific goals 80/20 preference proof of specific goals to be
Point system submitted
BB-BEE score of Valid Certified copy of BBBEE certificate.
companies
EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE
qualifying small enterprise or Exempt
Micro Enterprises or CIPC BBBEE
Health & Safety
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdfopportunities published by the City of Tshwane. The portal enables interested bidders to
download bid documents and respond to the bid through online submission at their
convenience before the closing time no later than
Community safety: metro police department
Holdings Registration Act (Act ) or as farmland.
3.1.3 Minimum Size:
The property must be at least 20,000 square meters (20 hectares), dedicated
exclusively to services rendered to the Tshwane Metro Police Department (TMPD).
3.1.4 Paddock Requirements:
safe access control.
safely accessible.
3.1.5 Permitted Construction Materials:
3.1.6 Shading:
company, an official letter of authorization or alternatively a delegation of
delegation of authority should be submitted with authority would be required?
the bid document. Documents completed in black
ink (i.e. no “Tippex” corrections,
NB: Bidders must ensure that the directors, no pencil, no other colour ink, or
trustees, managers, principal shareholders, or non-submission of the MBD
stakeholders of this company, declare any forms, will be considered)?
interest in any other related companies or
business, whether or not they are bidding for
this contract. See Question 3.14 of MBD 4.
disqualification
f) Audited Financial Statements for the most recent Applicable for tenders above
three (3) years or Audited Financial Statements R10m in conjunction with MBD 5)
from date of existence for companies less than
three years old. Are Audited financial statements
NB: The bidder must submit signed audited annual provided (Audited financials must
financial statements for the most recent three be signed by auditor) Or proof
years, or if established for a shorter period, submit that the bidder is not required by
audited annual financial statements from date of law to prepare audited financial
establishment. statements.
should they use tippex/
correction ink, on the price
schedule.
5.2 Stage 2: mandatory requirements
Contractual Terms
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf8. Certificate of independent bid determination MBD 9 Pg. 31 – 34
provider by the City of Tshwane.
3.7.1 Failure to complete required repairs or replacements within 24 hours will constitute a
breach of contract. In such cases, the City of Tshwane will apply penalties as
stipulated in the contract.
3.7.2 Penalty Schedule
breed) upon award the service provider will need to secure the insurance for the
period of three months.
Requirements
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Only bidders registered on the central supplier database and with CSD Number will be considered for this tender as it is a requirement from National Treasury.
Section
Source: Q92-01-2025-26 QUOTATION DOCUMENT.pdf (TENDER)Prepared by: City of Tshwane Metropolitan Municipality Tshwane House 320 Madiba Street PRETORIA 0001 Tel: (012) 358 9999
Bidders should therefore not deposit their bid responses in the tender box but respond to the bid on the online platform https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/RfxEvent/preview/1110015477?anId=ANONYMOUS By NO later than 10:00 on 18 june 2026.
Categories
Request for Quotation
TMPD HEAD QUARTERS - Pretoria - Pretoria - 0001
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Q92-01-2025-26 QUOTATION DOCUMENT.pdf
The City of Tshwane invites bids for the appointment of a service provider to deliver comprehensive equine (horse) care for approximately 15 horses used by the Tshwane Metro Police Department (TMPD) for a period not exceeding three months. The contract includes facility, care, grooming, feeding, veterinary, and operational requirements, with strict compliance to animal welfare laws and municipal regulations. The successful bidder must have a suitable property within Tshwane, meet all technical specifications, and adhere to administrative and mandatory requirements.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Thursday, 18 June 2026 - 10:00
Venue
Microsoft Teams meeting Join: https://teams.microsoft.com/meet/371856140635931?p=Ooy3aweWbqUR7qkeMX
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
09 Jun
2026
Tender Published
Tender was published
18 Jun
2026
Closing Date
Tender closing date
The City of Tshwane Metropolitan Municipality governs the Pretoria metropolitan area, South Africa's administrative capital.
Contact
012-358-4363Matched by category & region
Learn how to submit a winning bid with these related articles
Median Estimate
R 646 277
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Disqualification Criteria
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
TMPD HEAD QUARTERS - Pretoria - Pretoria - 0001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
09 Jun 2026
AI status
Not enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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