Appointment of accredited biological assets valuer for umzinyathi district development agency (2025/2026)

uMzinyathi District Development Agency requires the appointment of a service provider to evaluate biological assets (dairy cattle: Holstein Friesian and Jersey, total ~35) and update the asset register for the 2025/2026 financial year. The service is outsourced due to limited capacity in the agency’s assets unit. The successful bidder must provide a comprehensive valuation report, GRAP-compliant asset register, and related documentation.

Bid documents available from 12 June 2026. Closing date and time: 22 June 2026 at 13h00. Bids must remain valid for 30 days from the closing date.

Technical enquiries: Mr SDM Xaba, Tel: 034 492 0642, Email: [email protected]. SCM enquiries: Ms T Mayisela, Tel: 034 492 0642, Email: [email protected] or Ms L Hlongwane, Tel: 034 492 0642, Email: [email protected]. Submission address: Tender box at reception, uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000.

Submit completed bid documents in the tender box at uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, by 22 June 2026 at 13h00. Late, emailed, faxed, or couriered submissions (not deposited in the box) will not be accepted. Mandatory returnable documents: printed tax PIN and full CSD Report; original certified copies of owner’s ID (not older than 6 months); CIPC registration certificate; valid COIDA certificate (construction sector); current municipal account or lease agreement for all directors/company (not in arrears >90 days). If operating from a residence, submit a certified SAPS affidavit. For rural traditional council areas, submit proof of residence certified by the traditional council leader and ward councillor. Completed and stamped/signed MBD forms (MBD 1, MBD 3.1, MBD 4, MBD 6.1, MBD 8, MBD 9) must be included. Quotation must be on company letterhead. False declarations in MBD 4 (paragraph 3.14) or CSD information will result in automatic disqualification. Bids from persons in the service of the state will not be considered.

Scope: Appointment of a valuer to evaluate biological assets (approximately 35 dairy cattle: Holstein Friesian and Jersey) and update the asset register for uMzinyathi District Development Agency (once-off for 2025/2026 financial year). Requirements: Sound understanding of GRAP 101 and GRAP 110 standards. Must be an accredited biological assets valuer. Deliverables: Physical verification and evaluation of all biological assets; compilation of a GRAP-compliant biological asset register; comprehensive valuation report with assumptions (reasons for asset value changes) and recommended journal entries for Annual Financial Statements (AFS); AFS disclosure note for biological assets; methodology report; weekly progress reports to the Chief Financial Officer; project close-out report; implementation report for skill transfer plan with targets and timeframes. Additional tasks: Account for biological asset additions and disposals; maintain records of biological assets at all times.

For contract variations not exceeding 15% of the original value, the supplier may be instructed to deliver goods or render services as specified. For measurable quantities, the supplier may be asked to reduce unit prices if no escalation occurs.

Bidders must be suitably qualified and experienced. Required: Agricultural economics or accounting qualification with SAICA/SAIPA registration. Preferred: BSc Agricultural Economics or equivalent (AEASA registration) or BCom Accounting CA(SA) or equivalent (SAICA registration). Minimum experience: At least 5 years as an active livestock marketer or valuer. Proof of relevant qualifications and professional registrations must be submitted.

Pre-bidding testing costs are the bidder’s responsibility. Supplier premises must be open for inspection by the purchaser at reasonable hours. If inspections are required during the contract, the purchaser arranges and pays for testing if goods/services comply; supplier pays if non-compliant. Non-compliant goods/services may be rejected. Supplier must remove and replace rejected goods at their own cost. Purchaser may cancel the contract or act per Clause 22 if goods/services fail inspections.

Submit pricing on MBD 3.1 (Pricing Schedule) with description, quantity, and amount. Include subtotal, VAT (15%), and total. All delivery costs must be included. Prices must be firm, valid for 30 days, and inclusive of VAT and all applicable taxes. Quotation must also be submitted on company letterhead. Non-compliance with pricing requirements may disqualify the bid.

Pricing: Submit firm prices valid for 30 days from the date of offer, inclusive of VAT and all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). All delivery costs must be included in the bid price. Pricing must be submitted on MBD 3.1 (Pricing Schedule) and on company letterhead. Payment terms: Invoices must be accompanied by a delivery note. Payments will be made within 30 days of invoice submission. Payment will be in South African Rand. No contract will be awarded to bidders with tax matters not in order (SARS certification required) or municipal rates/taxes in arrears.

Mandatory compliance documents: Proof of registration with Central Supplier Database (CSD); valid Tax Clearance Certificate (original, not certified copy) or SARS PIN; CIPC registration certificate; original certified copies of directors’/owners’ IDs (not older than 6 months); valid COIDA certificate (construction sector); current municipal account or lease agreement for all directors/company (not in arrears >90 days). For rural/traditional council areas: proof of residence certified by traditional council leader and ward councillor. Completed MBD forms: MBD 1 (Invitation to Tender), MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preferential Points), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid). Non-collusion affidavit required. Bidders must not be in the service of the state. Professional registrations: Proof of AEASA registration for agricultural economists; SAICA registration for accountants. B-BBEE: Points may be claimed for specific goals (e.g., black/youth/women-owned enterprises, local content) as per MBD 6.1.

Contract terms include: Payment within 30 days of invoice submission (Rand only). Prices must remain firm and valid for 30 days from bid closing. Variation orders allowed for changes up to 15% of contract value without price escalation. Supplier may not assign contract obligations without written consent. Subcontracts must be notified in writing; supplier remains liable. Delays may incur penalties (prime interest rate per day) or contract termination. Termination for default or insolvency is possible with written notice. Force majeure events exempt supplier from penalties if promptly notified. Disputes resolved via mediation or South African courts. Liability limited to contract price except for willful misconduct or criminal negligence. Contract governed by South African law and written in English. Taxes and duties: Local suppliers responsible for all taxes until delivery; foreign suppliers responsible for taxes outside South Africa. No contract awarded to bidders with tax or municipal arrears.

Evaluation follows the 80/20 Preferential Point System. Functionality criteria (minimum 60 points required to qualify): Evidence of past work (verification of public sector assets and fixed asset register updates in the last 5 years: 5+ appointment letters = 30 points; 3-4 = 20 points; 1-2 = 10 points). Past experience on similar assignments (4-5 reference letters = 20 points; 1-3 = 10 points). Academic qualifications and experience: Agricultural economics/Accounting with SAICA/SAIPA registration (5+ years = 30 points; 3-4 years = 20 points; <2 years = 10 points). BSc Agricultural Economics or equivalent (10 points) with AEASA registration proof. BCom Accounting CA(SA) or equivalent (10 points) with SAICA registration proof. Price accounts for 80 points, Specific Goals for 20 points.