Printing services for dmpr annual financial statements - RFP

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

agreements or arrangements with any competitor regarding the quality,

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

No specific requirements found

agreements or arrangements with any competitor regarding the quality,

A non-compulsory briefing session will be held on 05 june 2026 @ 11h00 on

Microsoft teams:

Meeting ID: 389 495 719 779 315

Passcode: nA3L7Zj3

Evaluation will be based on 80/20 principle.

Bid response documents may be deposited in the bid box situated at (street address)

Department of mineral and petroleum resources.

Trevenna camnpus

70 meintjies street

Sunnyside

Pretoria

0001

Bidders should ensure that the bids are delivered timeously to the correct

Address. If the bid is late, IT will not be accepted for consideration

All bids must be on the official forms – (not to be re-typed)

Note: the bid box is generally open from 07h30 – 16h00, monday – friday

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Closing date: 11 June 2026 at 11:00. Non-compulsory briefing session: 05 June 2026 at 11h00 via Microsoft Teams (Meeting ID: 389 495 719 779 315, Passcode: nA3L7Zj3).

Technical and bidding enquiries: Mr. Kwena Nong (Phone: 012 444 3642, Email: [email protected]) or Ms. Olgah Theledi (Phone: 012 444 3079, Email: [email protected]).

Submit bids in the official bid box at: Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria, 0001. Bid box hours: 07h30–16h00, Monday–Friday. Late bids will be disqualified. Use only official forms (do not re-type). Ensure timely delivery to the correct address.

Evaluation follows the 80/20 principle (80% price, 20% B-BBEE or other preference points).

Scope: Printing of annual financial statements for the Department of Mineral and Petroleum Resources (DMPR).

Mandatory: Central Supplier Database (CSD) registration number. Tax Compliance Status (TCS) PIN from SARS (via e-Filing). If no TCS PIN is available, provide CSD number. Each party must submit separate TCS certificate/PIN/CSD number. B-BBEE details required (SBD1 Part A).

Evaluation will be based on 80/20 principle.

70 meintjies street

{"closingDate":"11 June 2026","closingTime":"11:00"}

{"name":"Mr Kwena Nong Tel","email":"[email protected]","phone":"012 444 3642","department":"of Mineral and Petroleum Resources","address":"directed to the"}

Bid price in RSA currency

NO

• (all applicable taxes included)

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

• ------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
• ------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
• ------------------------------------------------------------------------------------- R------------------------------ ---------------------------------
• ------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

• ------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

• * ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

contributions and skills development levies.

• 1-

Bid No.: RFP-DMPR-018-2025-26

Name of Bidder: .....................................................................................................................................

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

to purchase supplies of a similar quality and up to the same quantity in

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions

2. Application

3. General

4. Standards

5. Use of contract documents and information; inspection

6. Patent rights

7. Performance security

8. Inspections, tests and analysis

9. Packing

10. Delivery and documents

11. Insurance

12. Transportation

13. Incidental services

1. Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

2. Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

3. General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person,

and with which enterprise or person the first-mentioned person, is or was

in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by the

purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database

of suppliers or persons prohibited from doing business with the public

sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt Activities

Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its

own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury

website.

24. Anti-dumping 24.1 When, after the date of bid, provisional payments are required, or antiand countervailing dumping or countervailing duties are imposed, or the amount of a

duties and rights provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount which

may be due to him

25. Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

DIRECTIVE TO BIDDERS ON COMPLETION OF SBD 4 and 6.1 FORMS

The purpose of this document is to guide bidders on the completion of SBD 4 and 6.1 forms.

The dates on these -SBD forms must be within the bid advert period.

Document directive complied not complied

SBD 4 This document must be completed in full. Bidders’

attention is drawn particularly to paragraph 2.3 which

requires the bidder to disclose if the company or any of

its directors have interest in other companies whether

they are bidding or not. Bidders are required to provide

all information. Should a bidder have more companies to

declare, such information can be provided on a separate

sheet in the format prescribed in the form and be

attached to the SBD 4. Information captured must be in

line with what is captured in the CSD report

SBD 6.1 This document must be completed in full. Bidders are

advised to ensure that information captured in this form is

aligned to information contained in the CSD Reports.

Bidders are required to attach relevant proof for the

points claimed as outlined on SBD 6.1.

CSD report

CSD Reports

SBD 4 This document must be completed in full. Bidders’

attention is drawn particularly to paragraph 2.3 which

requires the bidder to disclose if the company or any of

its directors have interest in other companies whether

they are bidding or not. Bidders are required to provide

all information. Should a bidder have more companies to

declare, such information can be provided on a separate

sheet in the format prescribed in the form and be

attached to the SBD 4. Information captured must be in

line with what is captured in the CSD report

SBD 6.1 This document must be completed in full. Bidders are

advised to ensure that information captured in this form is

aligned to information contained in the CSD Reports.

{"name":null,"email":null,"phone":null,"department":null,"address":".........................................................."}

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the preferential

income-generating contracts)

No specific requirements found

Points Allocation: 90 points

B-BBEE Details: Total points for Price and SPECIFIC GOALS 100

of 5

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to

preferences, in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in

response to an invitation to provide goods or services through price quotations,

competitive tendering process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and

includes all applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the

time of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form

determined by an organ of state in response to an invitation for the origination of

income-generating contracts through any method envisaged in legislation that will

result in a legal agreement between the organ of state and a third party that produces

revenue for the organ of state, and includes, but is not limited to, leasing and disposal

of assets and concession contracts, excluding direct sales and disposal of assets

through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No.

).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

of 5

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

of 5