This Tender Has Expired

Closing date: 30 January 2026 at 11:00 SAST. Compulsory briefing session: 20 January 2026 11:00 (at 333 Grosvenor Street, Block D, Hatfield Gardens, 0028). Validity period of bid: 120 business days from closing date. No other dates were provided.

Supply Chain Management – NLC

Telephone: 012 432 1470 (SCM) / 012 432 1309 (technical)

Email: [email protected]

Address for hard‑copy submission: Supply Chain Management, NLC (exact postal address not specified in the extract).

• Submit the bid electronically via the NLC e‑tender portal (online submission).
• All documents must be in PDF format and locked against modification.
• Separate attachments: one for technical/functional response, another for pricing information.
• Include all required returnable documents and schedules (e.g., SBD Form 6.1) and ensure they are signed by an authorised company resolution.
• Provide proof of full CSD registration (or exemption for foreign suppliers).
• Attach Tax Compliance System PIN or TCS certificate, and any required JV agreement or OEM certificates.
• Late submissions (after 30 January 2026 11:00 SAST) will be rejected.
• Bids may be requested in hard‑copy (certified qualifications, memberships, COIDA, etc.) within 3 working days of request; failure to provide will result in non‑responsiveness.

Phase 1 – Tender closing/opening: verify submission date/time and PDF format. Phase 2 – Administrative compliance: check that all returnable documents, signed resolution, pricing attachment, tax compliance PIN, and CSD registration are present. Phase 3 – Mandatory compliance: JV agreement (if applicable), Declaration of Interest (SBD 4), OEM certification, attendance certificate for compulsory briefing, completed price schedule. Phase 4 – Technical evaluation: score against a 0‑5 matrix (Excellent 5, Good 4, Acceptable 3, Minor 2, Serious 1, Unacceptable 0) for company experience, lead project manager experience, server, switch and storage configuration experience, project plan, and SLA framework. Minimum qualifying score 70 %. Phase 5 – Pricing (80 % of total) – lowest acceptable price receives full points; other bids scored proportionally. Phase 5 – Specific goals (20 %): B‑BBEE points for black ownership, women ownership, youth ownership and disability ownership as per the table. Total score = technical + price + specific‑goal points; highest total wins.

Scope: supply, install, configure, integrate and support a Supermicro‑based high‑availability computing cluster for three years across two sites (head office and DR site). Deliverables: functional HA cluster, project rollout plan, SLA, configuration documentation, sign‑off and close‑out reports. Minimum hardware: Supermicro SYS‑121H‑TNR server with specified CPUs, memory, NVMe SSDs, 25 GbE networking, NVIDIA Spectrum‑2 switches, enterprise‑grade storage platform (≥200 TB usable, scale‑out architecture, ≥60 GB/s aggregate throughput, NVMe, data reduction, HA, replication, security). Services: racking, cabling, OS (Windows Hyper‑V), storage provisioning, switch configuration, replication between sites, project management, training, documentation, in‑country spares, 36‑month warranty/maintenance, 5‑year software licensing. All components must be rack‑mounted, enterprise‑class, and comply with POPIA, ISO 27001 and NLC cybersecurity policies.

Pricing must be submitted as a separate attachment from the technical response, in the format prescribed in Annexure B. Price evaluation follows an 80 % weighting; the lowest acceptable bid receives full points, other bids scored proportionally. Bidders must provide a performance bond/guarantee as required in the contract (not explicitly stated in the extract). Payment terms, warranty extensions and any additional financial guarantees will be detailed in the contract documents.

• Register on the Central Supplier Database (CSD) and provide CSD number (foreign suppliers exempt).
• Provide valid Tax Compliance System (TCS) PIN or certificate.
• Submit B‑BBEE verification (certificate or sworn affidavit) to claim preference points.
• Comply with National Industrial Participation (NIP) – sign and submit Standard Bidding Document (SBD).
• Provide OEM certification for Supermicro, NVIDIA/Mellanox and storage platform.
• Meet Occupational Injuries and Diseases Act coverage for all personnel.
• Adhere to POPIA and NLC data‑privacy policies.
• Provide proof of registration with CIPC and any required professional licences (if applicable).