Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
Trompsburg CBD - Trombsburg - Trompsburg - 9913
Organization Type
GOVERNMENT
Published
06 Jun 2026
OCDS Reference
ocds-9t57fa-158320
The free state department of public works invites bids for the lease of 381m² office accommodation with 17 parking bays (including one paraplegic bay) in trompsburg cbd, kopanong local municipality. This RFP targets property owners or agents with compliant, grade c (or upgradeable to grade b) buildings zoned for office use, requiring strict adherence to accessibility, maintenance, and financial criteria.
Description
Source: DPWFS RFP 005 2026.pdfLease of 381m² office accommodation with 17 parking bays (including 1 paraplegic bay) onsite or in close proximity within Trompsburg CBD, Kopanong Local Municipality. The building must meet SAPOA Grade C standards at submission and be upgraded to Grade B before occupation. The property must be zoned for office use and provide accessible facilities for people with disabilities.
Important Dates
Source: DPWFS RFP 005 2026.pdf (RFP)Closing date: 06 July 2026 at 11:00. Compulsory Clarification Meeting: 22 June 2026 at 10:00 AM via MS Teams. Bid validity period: 120 calendar days from closing date.
Contact Information
Source: DPWFS RFP 005 2026.pdf (RFP)Bidding procedure enquiries: Mr. M. Kolobe, Phone: 051 492 3886 / 1750, Email: [email protected]. Technical enquiries: Mr. Marius Sauls, Phone: 051 410 7543, Email: [email protected]. Fraud/phishing reports: South African Police Service (08600 10111) or National Anti-Corruption Hotline (0800 701 701, [email protected]). Submission address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
Submission Guidelines
Source: DPWFS RFP 005 2026.pdf (RFP)Submit bids by 06 July 2026 at 11:00 to the bid box at Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301. Late, emailed, faxed, telephonic, or digitally signed bids will not be accepted. Bids must be: originally signed in black pen, properly indexed, neatly bound, and completed on official forms. Mandatory attendance at the MS Teams Clarification Meeting on 22 June 2026 at 10:00 AM (Link: https://teams.microsoft.com/meet/371631208775753?p=GZd9uDugzN4sY3wxkQ, Meeting ID: 371 631 208 775 753, Passcode: h4Yi7TX2). Returnable documents include: Annexure A (Record of Addenda), Annexure B (Proposed Amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, SBD 1, SBD 4, SBD 6.1, and all supporting documents for mandatory/non-mandatory requirements. Bid documents are obtainable from www.etenders.gov.za or SCM Offices, Room 101B, First Floor, OR Tambo House (non-refundable R427.00 cash deposit required for physical collection).
Evaluation Criteria
Source: DPWFS RFP 005 2026.pdf (RFP)Evaluation follows a three-stage process: Stage 1 (Mandatory Requirements): Compliance with mandatory criteria (e.g., tax compliance (SARS/CSD), property ownership proof or valid sales agreement, SAPOA Grade C certificate (<12 months old), COIDA Letter of Good Standing, CIPC registration, SBD documents (SBD 1, SBD 4, SBD 6.1), financial statements, zoning certificate, and attendance at clarification meeting). Stage 2 (Functionality): Minimum 79/105 points required. Criteria: Space Requirements (0-35 points based on omissions from Needs Analysis), Parking Requirements (0-30 points based on parking bay distribution), Maintenance Plan (0-35 points for execution and details), Accessibility (0-5 points for disability compliance). Stage 3 (Price and Preference): 80/20 Preference Point System. Price (80 points): Ps = 80(1 - (Pt-Pmin)/Pmin). Preference (20 points): Free State-Based Companies (8), 51%-100% Women-Owned (4), 100% Black Ownership (6), 51%-100% Disability-Owned (2). Proof of claims (e.g., CIPC documents, CSD reports, medical certificates) must be submitted.
Technical Specifications
Source: DPWFS RFP 005 2026.pdf (RFP)Lease of 381m² office accommodation with 17 parking bays (including 1 paraplegic bay) onsite or in close proximity within Trompsburg CBD, Kopanong Local Municipality. Requirements: Minimum SAPOA Grade C building at submission (upgrade to Grade B before occupation). Property must be zoned for office use per Kopanong Local Municipality land use scheme. Must provide: valid proof of property ownership or sales agreement, SAPOA area certificate, preliminary sample layout plan, space planning layouts, and municipal services clearance certificate. If shared building, Department’s area must be isolated with separate entrance/exit. Accessibility for people with disabilities required. Maintenance plan for the building (past 3 years or next 3 years for new buildings) must include % of deferred/unplanned maintenance. Detailed maintenance plan for the lease period with categories and dates required.
Methodology
Source: DPWFS RFP 005 2026.pdfBidders must provide: Maintenance plan for the building (past 3 years or next 3 years for new buildings), including % of deferred/unplanned maintenance. Detailed maintenance plan for the lease period with categories and dates. Sample layout plans indicating internal floor areas and building envelope sizes, aligned with Department’s Needs Analysis. Proof of parking bay accessibility and distribution (onsite/offsite). Approach must be tailored to project objectives, with quality and risk management plans. Innovation and efficiency in methodology are scored higher.
Experience & Qualifications
Source: DPWFS RFP 005 2026.pdfBidders must submit: Certified CIPC registration documents. Valid CSD Registration Report (not summary) for each party in consortium/joint venture. Proof of property ownership or valid sales agreement. SAPOA Grade C certificate (valid, <12 months old). COIDA Letter of Good Standing. Audited Annual Financial Statements (AFS) with income statement and balance sheet. Proof of funding (bank statement or funding institution letter). Zoning certificate from Kopanong Local Municipality. All returnable documents (Annexure A, B, SBD 1, 4, 6.1, etc.) must be duly completed, signed, and submitted.
Pricing Schedule
Source: DPWFS RFP 005 2026.pdfPricing evaluated under 80/20 Preference Point System. Price component (80 points): Lowest acceptable bid scores 80 points; others scored using Ps = 80(1 - (Pt-Pmin)/Pmin). Preference component (20 points): Free State-Based Companies (8), 51%-100% Women-Owned (4), 100% Black Ownership (6), 51%-100% Disability-Owned (2). Submit SBD 6.1 (Preference Points Claim Form) with supporting documents (CIPC, CSD, share certificates, medical certificates). Municipal services clearance certificate or current bill (<90 days old) required. Energy Performance Certificate (SANS 10400-XA) required for buildings >1000m² upon occupation.
Financial Requirements
Source: DPWFS RFP 005 2026.pdf (RFP)Submit audited Annual Financial Statements (AFS) for the preceding financial year (e.g., ended 28 February 2026) with income statement and balance sheet. Provide proof of funding source: bank statement or confirmation letter from a registered funding institution. For buildings >1000m², submit a valid Energy Performance Certificate (SANS 10400-XA) upon occupation. Municipal services clearance certificate (water, sanitation, rates, electricity) or current bill not older than 90 days required. Pricing evaluated under 80/20 Preference Point System (80 points for price, 20 for preference goals).
Compliance Requirements
Source: DPWFS RFP 005 2026.pdf (RFP)Mandatory: Valid Tax Compliance Status (TCS) PIN or CSD registration (MAAA number). CSD Registration Report (not summary) for each party in consortium/joint venture, not older than 3 months. Certified CIPC registration documents. Valid COIDA Letter of Good Standing. SBD 1, SBD 4, and SBD 6.1 (Preference Points Claim Form) duly completed and signed. All documents must be originally signed (no digital signatures). Certified copies required where specified. Non-compliance with tax, fraudulent information, or incomplete submissions will lead to disqualification. Joint ventures must register on CSD within 15 days of award.
Contractual Terms
Source: DPWFS RFP 005 2026.pdfSuccessful bidder must sign a written contract (SBD7). Joint ventures/consortia must submit: Special Resolution of Consortium/Joint Venture, Resolution of Board of Directors, and accept joint and several liability. Contract obligations include: submitting SAPOA Grade B certificate post-renovation, area certificate (SACAP) within 6 months of appointment, and Energy Performance Certificate (if >1000m²) upon occupation. Termination of consortium/joint venture requires 30 days written notice to the Department, but joint liability remains. No ceding of rights/obligations without Department consent.
Section
Source: DPWFS RFP 005 2026.pdfThree-stage evaluation: Stage 1 (Mandatory Compliance): Verify tax compliance (SARS/CSD), property ownership, SAPOA Grade C certificate, COIDA registration, CIPC documents, SBD forms, financial statements, zoning certificate, and meeting attendance. Stage 2 (Functionality): Score minimum 79/105 points across Space Requirements (0-35), Parking Requirements (0-30), Maintenance Plan (0-35), and Accessibility (0-5). Stage 3 (Price and Preference): 80/20 system. Price: Ps = 80(1 - (Pt-Pmin)/Pmin). Preference points: Free State-Based (8), 51%-100% Women-Owned (4), 100% Black Ownership (6), 51%-100% Disability-Owned (2). Submit proof (CIPC, CSD, medical certificates) to claim points.
Nb: briefing session to held virtual - ms teams: https://teams.microsoft.com/meet/371631208775753?p=GZd9uDugzN4sY3wxkQ Meeting ID: 371 631 208 775 753 passcode: h4yi7tx2
Categories
Request for Proposal
Trompsburg CBD - Trombsburg - Trompsburg - 9913
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These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
DPWFS RFP 005 2026.pdf
The Department of Public Works and Infrastructure (Free State) invites bids for the lease of 381m² office accommodation with 17 parking bays (including 1 paraplegic bay) in Trompsburg CBD, Kopanong Local Municipality. The tender (DPWFS RFP 005/2026) closes on 06 July 2026 at 11:00 UTC. Bids are evaluated on an 80/20 points system (price vs. preference goals). Mandatory requirements include property ownership proof, SAPOA Grade C certification, tax compliance, and attendance at a compulsory clarification meeting on 22 June 2026.
To download these documents and access AI-powered analysis, visit the main tender page.
Date & Time
Monday, 06 July 2026 - 11:00
Venue
MS Teams: https://teams.microsoft.com/meet/371631208775753?p=GZd9uDugzN4sY3wxkQ Meeting ID: 371 63
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
06 Jun
2026
Tender Published
Tender was published
06 Jul
2026
Closing Date
Tender closing date
Matched by category & region
Median Estimate
RÂ 2Â 287Â 608
Range
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Salga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
+27 51 403 7806www.publicworks.fs.gov.zaSalga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
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