RFQ – maintenance of concrete & steel palisade fences, gates, motors and roads for rand water (various sites)

Email: [email protected]

• Returnable schedules must be completed and signed, including the compulsory Enterprise Questionnaire (details of VAT, CIDB, CSD, tax numbers, partners, etc.).
• All listed returnable documents (R1.2‑R1.15) must be attached, e.g., tax compliance proof, SARS PIN, B‑BBEE certificate or affidavit, safety & health policies, SHERQ plan, tools inventory, staff list, site clearance, ISO‑9001/QMS evidence, project programme (Gantt, level‑2 schedule, resource‑loaded).
• Submit the bid in the prescribed format (CIDB RFQ) by the closing time (16:00 on 26 January 2026). Late submissions will be disqualified.
• Any deviation from the required forms or missing signatures (e.g., resolution letters, subcontractor declarations) results in automatic disqualification.
• Bidders must declare no conflict of interest, no presence on the Register of Tender Defaulters, and no recent fraud convictions.
• Alternative bids or qualifications must be clearly stated in a covering letter; otherwise the bid is unqualified.

• Compliance with mandatory returnable documents (R1.2‑R1.15) is a prerequisite – failure to provide any item leads to disqualification.
• B‑BBEE status is evaluated (certificate or sworn affidavit for EMEs/QSEs). No minimum level is stipulated, but the DTIC B‑BBEE certificate is required.
• Technical compliance is assessed via the detailed project programme, safety & health plans, and equipment inventory.
• Financial evaluation will consider the pricing format, FOB values for imported items and any fluctuation formulas submitted.
• Preference may be given to locally manufactured equipment/materials where standards are met.
• Scoring stages are not explicitly detailed; the document focuses on compliance checks before price evaluation.

Scope: Ongoing maintenance of concrete and steel palisade fences, gates, motors and roads at various Rand Water sites (as required).

Deliverables include regular inspection, repair, replacement of fence sections, gate mechanisms, motorised components and road upkeep.

Standards: Must comply with Rand Water’s project‑specific SHE specifications, ISO‑9001 quality management, and any applicable CIDB standards.

Capacity: Provide evidence of available plant/equipment, human resource organogram, and previous experience on similar fence/road maintenance projects.

Service levels: Include detailed project programme (Gantt, level‑2 schedule, resource‑loaded) and monthly cash‑flow forecasts.

• Pricing must be submitted in Rand; FOB values required for any imported equipment/materials.
• If price fluctuations apply, indicate whether wage or material price adjustments are applicable and provide the adjustment formula.
• Exchange rate for foreign‑currency items will be the SARB closing rate one week before the bid closing date.
• No explicit bond or guarantee is mentioned in the extracted text.

• Provide proof of tax compliance (SARS PIN, tax clearance letter).
• Submit B‑BBEE certificate or sworn affidavit (no minimum level required, but DTIC B‑BBEE certificate is mandatory).
• CIDB registration number, CSD number, and SBD 4 form must be completed.
• Declare no presence on the Register of Tender Defaulters and no recent fraud convictions.
• Submit safety & health policies, SHE plan, and SHERQ documentation.
• ISO‑9001/QMS evidence required.