This Tender Has Expired

• Issue date: 04 February 2026
• Enquiries/clarifications deadline: 18 February 2026
• Closing date and time: 18 February 2026 at 16:30 (late submissions will not be accepted)
• RFQ validity period: 90 calendar days from the closing date

Email: [email protected] (use RFQ number and description in the subject). No phone or physical address is provided in the extracted text.

• Submit the quotation electronically to [email protected]; use the RFQ number 6657/18/02/2026 and the description as the email subject.
• Email size must not exceed 25 MB; if larger, split into multiple emails.
• Do NOT use cloud‑storage links (WeTransfer, Google Drive, Dropbox, etc.).
• All required returnable documents (Annexures C‑F, Pricing Schedule, technical design overview, equipment datasheets, offline‑operation confirmation letter) must be completed, signed and attached.
• Late submissions or submissions to the wrong email address will be rejected.
• Failure to provide any mandatory returnable document (Table 2) results in disqualification.
• Ensure the quotation is on company letterhead and aligns to the Pricing Schedule (Annexure B).
• The CSIR may extend the closing date, correct errors, request additional documentation, or cancel the process at any time.

Phase 1 – Elimination Criteria: any bidder that submits late, uses the wrong submission address, is listed on the NT restricted‑supplier or tender‑defaulter registers, fails to provide all mandatory returnable documents, or does not meet the technical specification is eliminated and will not be scored further.

Phase 2 – Price and Preference Points: remaining bidders are scored on an 80/20 system (80 points for price, 20 points for preference points as per Annexure E). Preference points are awarded for black‑ownership (up to 20 points) and any other specific goals defined in the tender. The lowest acceptable price (P min) is used to calculate price points.

Disqualification can also occur if the bidder does not meet the specification requirements.

Scope: Supply, installation, configuration and commissioning of a complete video‑conferencing solution for two boardrooms (one at CSIR Pretoria, one at CSIR Stellenbosch).

Key requirements:

• Fully offline solution – no internet or cloud services; all traffic must stay on the internal LAN.
• SIP and/or H.323 IP‑to‑IP calling, point‑to‑point between the two boardrooms only.
• Enterprise‑grade codecs, professional PTZ cameras, table‑mounted microphones, room‑wide speakers.
• Support for a dedicated Windows desktop per boardroom, HDMI (or equivalent) local input, on‑premise control software and touch controller.
• All components must be locally supported in South Africa and be enterprise‑grade.

Deliverables: technical design overview, equipment datasheets, confirmation letter stating full offline operation, installation and commissioning services at both sites.

Standards: solution must operate in a 100 % air‑gapped environment; no external internet connectivity.

• Prices must be quoted in South African Rand, inclusive of all taxes and any applicable discounts.
• Include all costs (freight, insurance to acceptance, duties, etc.) in the quoted price.
• Indicate any escalation or exchange‑rate elements and the rate of exchange used.
• Use the Pricing Schedule (Annexure B) – submit a completed schedule and any explanatory notes for deviations.
• Payment will be made according to CSIR Payment Terms and Conditions (not detailed in the extract).
• No performance bond or guarantee is explicitly mentioned; bidders should be prepared to provide any such documents if requested during the due‑diligence stage.

• Register on the Central Supplier Database (CSD); the CSIR will verify tax compliance via CSD.
• Provide a valid Tax Compliance Status (TCS) PIN or Tax Clearance Certificate (SARS) with the bid.
• Submit proof of B‑BBEE black‑ownership if claiming preference points (valid SANAS‑accredited certificate required).
• All bidders must be compliant with the Preferential Procurement Regulations 2022 and the PPPFA.
• No persons employed by the state or entities on the restricted‑supplier/tender‑defaulter lists may participate.
• Complete and sign Annexure F (Mutual Non‑Disclosure Agreement).
• Ensure compliance with POPI Act for any personal information exchanged.