Lease of office accommodation in rustenburg for sedfa (minimum 1,362.40m² With 55 parking bays) for 5 years

• Scope: Source and lease office accommodation in Rustenburg for 5 years.
• Minimum area: 1,362.40 m² rentable office space.
• Parking: 55 bays (10 secured/covered for SEDFA vehicles, 35 secured/covered for staff, 10 open for visitors).
• Location: Rustenburg CBD or within 5 km radius.
• Property type: Stand-alone or office park.
• Occupation date: 01 March 2027.
• Additional requirements: Space planning, tenant installation, back-up power and water, 24-hour security, accessibility for disabled.
• Compliance: Certificate of Compliance and Occupancy Certificate required.

• Bid submission closing date: 22 July 2026 at 12:00.
• Deadline for responding to clarifications: 10 July 2026.
• Beneficial occupation date: 01 March 2027.
• Lease start date: 01 March 2027.

• Main Contact: Patrick Makgata.
• Email: [email protected] (all communication must be in writing to this address).
• Physical submission address: SEDFA Head Office, The Fields, Office Block A, 1066 Burnett Street, Hatfield, Pretoria.
• Fraud hotline: 0800 000 663 (anonymous reporting).
• Procurement complaints: [email protected].
• Communication outside official channels is prohibited and may lead to disqualification.

• Submit bids in a sealed envelope marked: ATTENTION: SEDFA SUPPLY CHAIN MANAGEMENT, Description of the Bid, Bid Number, Name of the Bidder.
• Include one (1) ORIGINAL and one (1) electronic PDF copy on a memory stick/flash drive.
• Documents must be initialled on every page and bound.
• Submit by depositing into the Tender Box at SEDFA Head Office: The Fields, Office Block A, 1066 Burnett Street, Hatfield, Pretoria.
• Closing date and time: 22 July 2026 at 12:00 (noon). Late bids will not be considered.
• Bidders bear all preparation and submission expenses.
• Do not set counter conditions; amendments by bidder render bid invalid.

Must comply with all administrative and mandatory requirements. Mandatory: Proof of ownership in Rustenburg (utility bill, title deed, or mandate letter), valid Estate Agencies Affairs Board certificate and Fidelity Fund Certificate, approved floor plans showing minimum area. Functionality: Score ≥70/100 on criteria including location, parking, compliance certificates, backup water/electrical supply, space planner availability, and confirmation of availability by 01 March 2027. Site inspection: Score ≥70/100 on location, building size, grading (A/B/C), accessibility for disabilities, safety/security, and parking. Specific goals points claimed for enterprise size, B-BBEE ownership, black women ownership (≥30%), youth, and location (rural/township/city).

• Scope: Lease office accommodation in Rustenburg for 5 years.
• Minimum area: 1,362.40 m² rentable office space.
• Parking: 55 dedicated bays (10 for SEDFA vehicles secured/covered, 35 staff vehicles secured/covered, 10 open visitor bays).
• Location: Rustenburg CBD or within 5 km radius.
• Property type: Stand-alone or office park.
• Occupation date: 01 March 2027.
• Additional requirements:
• Space planning and tenant installation.
• Back-up power (generator/solar/inverter) and back-up water (min. 10,000 L tank).
• 24-hour security.
• Accessibility for people with disabilities.
• Compliance and occupancy certificates.
• Detailed floor plan includes offices, training room, boardrooms, IT/server room, ablutions, kitchens, etc.
• Building must be Grade A, B, or C with modern finishes, HVAC, and meet OHS/building regulations.

• SEDFA has zero-tolerance for fraud; report via hotline 0800 000 663.
• No upfront payments required for award.
• SEDFA roles: Review plans, manage budget, monitor performance, pay per agreed schedule.
• Bidder must submit project implementation plan outlining steps.

• Building must be Grade A, B, or C with modern finishes, HVAC, and parking.
• Lessor to provide space planner and interior designer.
• Alterations/refurbishments at lessor’s cost to meet SEDFA specifications.
• Submit floor plans, photographs, and space planning demonstration.
• Exclusions: Furniture, internal signage, IT cabling, relocation.

• Evaluation stages include Administrative Compliance, Mandatory Requirements, Functionality, Site Inspection, and Price/Preference.
• Functionality and Site Inspection have minimum thresholds of 70 points each.
• Refer to Annexures A-E for detailed criteria.

• Complete and sign pricing proposal (Annexure G). Failure leads to disqualification.
• Indicate total bid price; must match pricing schedule.
• Prices VAT inclusive in ZAR.
• Price escalation subject to CPI discretion.
• Only bidders scoring ≥70 on Site Visit proceed to price evaluation.

• Submit a completed and signed pricing proposal (Annexure G). Failure leads to disqualification.
• Indicate total bid price clearly; must match pricing schedule.
• Prices must be VAT inclusive and quoted in ZAR.
• Price escalation: Indicate percentage; subject to CPI discretion.
• Payment terms: Successful bidder submits monthly statements with transaction details.
• Bidders bear costs for presentations if required.

• Mandatory documents:
• Completed SBD forms (SBD 1, 3.3, 4, 6.1).
• Valid Tax Compliance Status (TCS PIN) from SARS.
• B-BBEE certificate or sworn affidavit (dtic/CSCC template for EMEs/QSEs).
• CSD registration proof.
• CIPC registration documents and certified ID copies of directors/shareholders (not older than 3 months).
• Staff must be South African citizens; SEDFA reserves right to validate.
• Compliance with all South African laws.
• FICA checks: Submit KYC documents (certified IDs, certificate of incorporation, director lists).
• Disqualification if listed on Restricted Suppliers, Register of Defaulters, or deregistered on CIPC/CSD.

• Building must meet OHS and building regulations, including facilities for disabled.
• Safety equipment (firefighting, escape doors) must be up to date.
• Secure premises with boundary wall/electric fence.
• Server room requires fire detection/suppression systems.
• Gun-free building declaration required.

• Building must comply with environmental, municipal, and civil aviation regulations for installations (e.g., radio masts).
• Consistent water supply with contingency plans required.
• Location near public transport and landmarks preferred.

• Successful bidder must comply with all South African laws.
• Bidders advised to obtain legal advice for international distribution restrictions.
• RFB document may only be distributed to consortium members.
• SEDFA reserves right to require presentations at bidder’s expense.
• Material changes in bidder control/composition require prior written approval from SEDFA.

• Price scoring formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).
• Specific Goals points added to price score.
• Points rounded to two decimals.
• Deadlock: Award to highest Specific Goals; if equal, drawing of lots.
• SEDFA may award to a bidder not scoring highest on reasonable grounds.
• SEDFA reserves right to negotiate and handle information per POPIA.