Request for supply and installation of ICT network switches, access points and cabling solution for the limpopo department of social development

Bidders must be registered with relevant authorities, have proven experience in similar government ICT projects, possess necessary technical certifications, comply with BBBEE requirements, and demonstrate financial stability. Specific eligibility details would be in the full tender document.

Mr. Magatho Mello

Managing Director

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This tender is for the supply and installation of an ICT network solution comprising switches, access points, and cabling for the Limpopo Department of Social Development. The work covers multiple locations including Head Office, Capricorn, and Vhembe regions.

While explicit pre-qualification criteria are not detailed in the provided extract, eligibility will be determined by compliance with the pricing instructions, ability to meet the technical specifications (supply and installation of all listed items), and financial compliance (VAT-exclusive ZAR pricing, inclusion of all costs). The bidder's confirmation statement at the end of the schedule is a mandatory contractual eligibility requirement.

Scope: Supply and installation of an ICT network solution for the Limpopo Department of Social Development. This includes:

• Cabling infrastructure (CAT6A) across Head Office, Capricorn, and Vhembe regions.
• Network switches (24-port PoE+ access switches and Layer 3 core switches).
• Wireless access points.
• Fibre optic cabling (multi-mode OM4 and single-mode).
• Associated hardware including patch panels, cabinets, trunking, and power distribution units.
• Documentation deliverables such as site layout diagrams in Visio and test results.

Pricing Instructions:

• Complete only the YELLOW cells in the pricing schedule.
• All unit and line prices must be VAT EXCLUSIVE and quoted in South African Rand (ZAR).
• Prices must include all costs to deliver goods or render services, including taxes, duties, logistics, delivery, storage, labour, overtime, subsistence, and travel.
• If prices are dependent on a Rate of Exchange (ROE), use the provided ROE and indicate the percentage of the price that is ROE-dependent in the 'Forex %' column. A 0% entry means the price is not ROE-dependent.
• Provided foreign exchange rates: 1 US Dollar = 16.4819 ZAR, 1 Euro = 18.80441 ZAR, 1 Pound (UK) = 22.0486 ZAR.
• Warranty pricing: Only populate the 5-year warranty pricing if the manufacturer's standard warranty is less than five years. If the standard warranty already covers 5 years, indicate this and leave additional warranty pricing blank or mark as Not Applicable.
• Bidder must confirm that quoted prices cover all goods/works specified and accept all risks for pricing mistakes.
• The pricing schedule includes line items for all components and a 5-year warranty extension for key hardware.

• Closing date for questions/queries: 14 August 2026.
• RFB closing date and time: 26 August 2026 at 11:00 AM (South African Time).
• RFB validity period: 120 days from the closing date.
• Compulsory site visits:
• 6 August 2026 at 10:00 a.m. at Head Office, 76 Schoeman Street, Polokwane Central.
• 6 August 2026 at 11:30 a.m. at Capricorn District Office, 78 Hans van Rensburg Street, Polokwane Central.
• 7 August 2026 at 10:00 a.m. at Vhembe District Office, Thohoyandou Old Parliament Building.

• Enquiries contact: Pitsi Mashamaite.
• Email for queries: [email protected].
• Tel: 012 360 9044.
• SITA address: 459 Tsitsa Street, Erasmuskloof, Pretoria, South Africa.

• Submit your bid response via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za.
• The bid closing date is 26 August 2026 at 11:00 AM (South African Time).
• You must tick a box in the submission sequence to confirm your bid response has been submitted correctly.
• Bidders must complete the bid pricing schedule in the Excel spreadsheet format provided.
• All queries must be submitted in writing to [email protected].

• Bid response must be submitted via the SITA-Supplier Oracle ERP portal.
• Bidders must tick a box to indicate the bid response has been submitted in the required sequence.

CSD registration is mandatory. Bidders must comply with electronic submission requirements via SITA's Oracle ERP portal.

• Bidders must be registered on the Central Supplier Database (CSD) and ensure all company details are updated.

• Bidders must ensure all company details are updated on the Central Supplier Database (CSD).

• Request for supply and installation of ICT network switches, access points, and cabling solution for the Limpopo Department of Social Development.
• Prospective bidders must be registered on the National Treasury Central Supplier Database (CSD) prior to submitting bids.

• Compulsory site visit: 6 and 7 August 2026.
• Closing date for questions/queries: 14 August 2026.
• Bid closing date and time: 26 August 2026 at 11:00 AM.
• Bid validity period: 120 days from the closing date.

• Bidding procedure enquiries: Bongi Mochalatjie – [email protected] – 015 291 8012.
• Technical enquiries: Reabetswe Nzimande – [email protected] – 015 291 8012.
• Submission address: SITA – ERP Oracle Portal via www.suppliers.sita.co.za. A step-by-step guide is at https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.

• Submit bids via the SITA Supplier Oracle ERP portal only at www.suppliers.sita.co.za. No manual hard copies, emails, or faxes accepted.
• Closing date and time: 26 August 2026 at 11:00 AM (South African Time). Late bids are not accepted.
• Required returnable documents must be submitted with the bid: SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim form with supporting evidence), SBD 5 (National Industrial Participation form if imported content exceeds US$10 million), cover letter, technical/functionality response, pricing, and evaluation returnables (CVs, project plan, technical proposal).
• The proposal must be signed and initialed on every page by an authorised representative.
• Failure to submit required documents or comply with submission instructions may lead to disqualification.
• SITA reserves the right to disqualify bids not submitted as prescribed, request missing documents post-closing (but is not obligated to), and conduct due diligence or benchmarks.

Must be registered on CSD prior to bid submission; government employees/directors are disqualified; must have valid tax compliance status; must submit B-BBEE verification certificate or sworn affidavit; must comply with Occupational Injuries Act coverage; must accept GCC terms; foreign suppliers must meet SARS requirements; consortia/JVs must provide signed agreements.

• Pricing must be in South African Rand (ZAR) unless otherwise stipulated.
• Prices quoted in the bid cannot vary except for authorised adjustments in the contract or RFQ validity extension.
• A performance security may be required within 30 days of award: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque, in contract currency.
• Payment terms will be specified in the contract; payment is prompt upon invoice with delivery note and fulfilment of obligations.
• Penalties for delay: deduction from contract price based on current prime interest rate per day of delay.

• Mandatory registration on the National Treasury Central Supplier Database (CSD).
• Tax Compliance Status (TCS) PIN from SARS must be provided; hard copy TCS certificate may be submitted.
• Valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• SBD 5 (National Industrial Participation form) required if imported content exceeds US$10 million.
• Compliance with Occupational Injuries and Diseases Act: employees must be covered by Compensation Fund; proof of registration and good standing may be requested.
• No bids accepted from government employees or companies with government employee directors/members.